Perry Township Government, Lake County, Ohio

Perry Township Board of Trustees

Minutes of Meetings - April, 2005

REGULAR MEETING - - APRIL 5, 2005

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, April 5, 2005 at 7:00 p.m. Present were Chairman Haskell, Vice Chrm. Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order and led the Pledge of Allegiance.

Vice Chrm. Amos moved and Trustee Haas seconded to approve the minutes of the Regular Meeting held Tuesday, March 15, 2005 at 10:00 a.m. POLL OF BOARD: 2 Ayes. MOTION PASSED. (Chrm. Haskell abstained as he was absent from that meeting.)

Chrm. Haskell moved and Trustee Haas seconded to approve the minutes of the Special Meeting held Tuesday, March 29, 2005 at 9:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell recognized Mark Welch who advised that Jason Boyd of the Planning Commission would like to speak to the Board regarding Coastal Management. Chrm. Haskell requested that the presentation be scheduled for the April 19th Regular Meeting. Discussion also took place regarding possible state or federal funding for coastal improvements.

Clerk Page advised the Lake County Economic Development Council membership dues had been paid in the amount of $200.00.

The Board scheduled a Special Meeting & Work Session to discuss Community Center matters on Thursday, April 7, 2005 at 9:00 a.m. The Board will also consider awarding the bid for the Summer Swim & Recreation Program at the same time.

Administrator Siegel advised regarding:

1) Chrm. Haskell and Administrator Siegel went shopping for appliances for the Community Center.

2) Trustee Haas moved and Chrm. Haskell seconded to purchase a 2005 Ford F350 truck with dump bed and plow blade from Valley Ford through Ohio State Purchasing, at a cost of $35,626.50. (Funds to be taken from Capital Projects-General). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3) Administrator Siegel requested the Board's approval to purchase a mower through State Purchasing, for $4000.00. Chrm. Haskell suggested using the spare Gravely mower at the Cemetery instead and looking into purchasing a bagger attachment for it. Administrator Siegel will contact Gravely to find out about a bagger attachment.

4) Todd Greathouse has donated 12 picnic tables and 5 leather couches from Jacobs Field for use at the Community Center.

5) Chrm. Haskell moved and Vice Chrm. Amos seconded to pay $5496.00 to The Illuminating Company to relocate overhead electrical lines to underground service in the ball field area at the Community Center. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6) Administrator Siegel stated that the Lake County Auditor had requested the 2nd Half 2004 Special Assessments for the Camp Roosevelt property, in the amount of $73.46, be paid before tax exempt status could be completed on the property.

Chrm. Haskell advised regarding:

1) Chrm. Haskell has rented a camping space from April 1 to May 1 to someone who is working at the Power Plant. Fee charged was $400.00 for the month.

2) Vice Chrm. Amos spoke about Channel 22 actually being a government access channel, not a school channel, and better utilizing it to educate residents about what's going on in the Township.

3) Letter sent to Judge Cicconetti requesting probationers to help with clean up work on the property located around and behind the IGA plaza.

4) Rate schedule received from Johnson & Colalucca, LPA. This firm was the one that consulted on labor matters with the Fire District.

5) Correspondence from Don Ezzone offering to settle on behalf of Marino over the race track issue. The Board agreed they would like verbiage changed from "Perry Township Trustees" to "designee of Perry Township Trustees" so there will be no confusion as to Administrator Siegel's authority to enforce any conditions of the settlement.

6) Chrm. Haskell moved and Trustee Amos seconded to purchase a 28 hp 52-inch front deck X-Mark turf ranger mower from Wyatt Tractor Sales for $6,559.20. (Purchase will be made through State Purchasing and funds taken from Capital Projects-General.) POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

7) Chrm. Haskell moved and Trustee Amos seconded to purchase (2) 6-1/2' high wingwalls from Illinois At Play and wood chip carpet for the base, at a total cost of $8150.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2005-12

A RESOLUTION PROCLAIMING THE MONTH OF APRIL AS
CHILD ABUSE PREVENTION MONTH IN THE
TOWNSHIP OF PERRY, LAKE COUNTY, OHIO

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Vice Chrm. Amos advised regarding scheduling of Zoning Meetings as follows: Zoning Appeals will meet on April 13th and 14th; Zoning Commission will meet on April 19th at 7:30 p.m. and on the 20th, another Zoning Appeals Board meeting will be held.

Vice Chrm. Amos advised regarding a meeting held last week to discuss doing a community festival at Village Park in mid-September. Festival would be sponsored and facilitated through Perry Recreation.

Chrm. Haskell once again asked for input from the audience. Jim Anderson asked whether there was, in fact, going to be a funeral home built next to the Fire Station. The Board replied that Johnson Funeral Home would be building a funeral home between the Post Office and Station #1.

Chrm. Haskell also advised that there are 13 campers who want to use 12 spots at the Park. Chrm. Haskell advised that although one of the interested parties is not a resident, they do own property here in Perry Township and should be allowed to camp even though camping regulations state "only Perry residents". The Board agreed.

There being no further business, Chrm. Haskell moved and Vice Chrm. Amos seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted April 19, 2005)

SPECIAL MEETING - - APRIL 7, 2005

The Perry Township Board of Trustees held a Special Meeting on Thursday, April 7, 2005 at 9:00 a.m. to discuss awarding the bid for the 2005 Summer Swim and Recreation Program, possible purchase of a lawn mower and conduct a Work Session to discuss equipment for the kitchen facilities at the Perry Community Center. Present were Chairman Haskell, Vice Chairman Amos, Clerk Page, Administrator Siegel and those who names are signed on the attached attendance sheet. Trustee Haas was absent from the meeting. Also present were Recreation Director Sarah Frajter, Economic Development Assistant Karen Sundy, Barry Deming, Mary Beth Norton and North Perry Village Mayor Tom Williams.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the meeting to order and discussion took place regarding the one bid received from the Lake County Outdoor YMCA for the 2005 Summer Swim and Recreation Program. Chrm. Haskell moved to accept Option B, as submitted, at a maximum cost of $35,774.00 and a $25.00 fee paid by each participating family. Vice Chrm. Amos seconded. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrm. Haskell moved and Vice Chrm. Amos seconded to purchase a John Deere mower with bagger attachments at a cost of $4,000.00. POLL OF BOARD: 2 Ayes. MOTION PASSED.

The work session then took place with discussion concerning appliances for the kitchen facilities at the Community and Senior Center. Chrm. Haskell and Administrator Siegel will take a day and window shop for appliances to obtain pricing and availability. Types of windows for the Community Center were also discussed.

There being no further business before the Board, Chrm. Haskell moved and Vice Chrm. Amos seconded to adjourn the Special Meeting. POLL OF BOARD: 2 Ayes. MOTION PASSED.

MEETING ADJOURNED.

(Minutes adopted April 19, 2005)

REGULAR MEETING - - APRIL 19, 2005

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, April 19, 2005 at 10:00 a.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order and led the Pledge of Allegiance. Chrm. Haskell asked for input from the audience. Dick Shook informed the Board that one of the other campers had implied Mr. Shook was responsible for their being evicted from the campground. Chrm. Haskell advised that the evicted camper should be told to contact the Trustees who are in charge of the Park.

Jack Federau spoke about a company who tried to sealcoat his driveway, without authorization. The contractor was not able to provide a material data sheet when Mr. Federau requested it. Mr. Federau stated that residents should be protected from these types of things happening. Mr. Federau also asked the Trustees to adopt a policy whereby vendors must register at the Township office to do work here and also have to file plans for what work specifically would be done.

Chrm. Haskell introduced Jason Boyd of the Lake County Coastal Management Team who made a presentation on the preliminary coastal management plans and what progress has been made in that direction. Discussion followed on various plans being proposed by Painesville, Madison, North Perry and Perry Township.

Chief McDonald of the Perry Joint Fire District asked if the Trustees had any questions on the Year End Report he had delivered during the previous week and informed the Board regarding recent activities of the Fire Department including implementation of Knox boxes in the community.

Vice Chrm. Amos moved and Trustee Haas seconded to approve the minutes of the Regular Meeting held Tuesday, April 5, 2005 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved and Chrm. Haskell seconded to approve the minutes of the Special Meeting held Thursday, April 7, 2005 at 9:00 a.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.
(Trustee Haas abstained as he was absent from the meeting.)

Clerk Page reported the March, 2005 receipts at $3,095,589.10 and disbursements at $1,924,492 .22. Year to date receipts are $3,664,555.13 and disbursements are $2,569,523.68. Cash on hand, reconciled at 3/31/05, was $5,186,632.80. Clerk Page advised the Board that a request for transfer of a liquor license from Speedway to Citgo had been received. The Board voiced no objection to the transfer and Clerk Page will return the form to the State Dept. Of Liquor Control.

Administrator Siegel advised regarding:

1. Chrm. Haskell moved and Trustee Haas seconded to authorize construction of a pavilion at Perry Community & Senior Center; labors and material not to exceed $7591.79. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Administrator Siegel reported that it took approximately 10 hours to mow the Community Center Park and recommended that the mowing be done by Township personnel as opposed to hiring outside labor.

3. Chrm. Haskell moved and Vice Chrm. Amos seconded to approve a sanitary sewer line easement with the Camp Roosevelt Company for the sum of $1.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Administrator Siegel advised that boat ramp installation is almost complete; the driveway down to the parking area and to the boat ramp at Township Park should probably be regraded and then tarred and chipped.

5. The board discussed removal of three dead trees in the right-of-way at Springlake Boulevard. Chrm. Haskell moved and Vice Chrm. Amos seconded to hire C and S Tree & Stump Removal to remove said trees at a cost not to exceed $3,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Administrator Siegel reported that he and Vice Chrm. Amos had attended a meeting with the Lake County Engineers regarding the Vrooman Road Bridge project. Plans now include an option to possibly move the bridge down towards Madison. Cost estimates vary greatly depending on which agency you speak with. Administrator Siegel will now be able to schedule a meeting with the residents to review the maps and information that has finally been received.

7. Policy on tuition assistance has been reviewed and revised to allow employee reimbursement up to $1500.00 per course or $3000.00 per year. Chrm. Haskell moved and Mr. Amos seconded to adopt the amended educational assistance policy as submitted. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell advised regarding:

1. Discussion took place about the status of the Baldwin Road Lighting Petition. Clerk Page replied that the amount of property to be included in the lighting district was insufficient as first submitted. Administrator Siegel will contact additional property owners in the neighborhood to determine if they'd like to participate and fill out the required number of properties.

2. The Board discussed rehiring of seasonal mowers for Perry Township and agreed that they should use timesheets rather than timecards to help better charge their time to the departments where they work. Chrm. Haskell moved and Vice Chrm. Amos seconded to hire Bob Toth, Dan Frazier, Ben Pierce and Ralph Perry as seasonal mowers, as needed, at the rate of $9.50/hr., effective April 1, 2005. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Chrm. Haskell moved and Vice Chrm. Amos seconded to hire Samantha McGonnell as seasonal labor at the concession stand at Perry Township Park, at a rate of $7.00/hr. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Chrm. Haskell moved and Trustee Haas seconded to authorize purchase of materials for renovating boat ramp at Perry Township Park, cost not to exceed $6,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Chrm. Haskell moved and Vice Chrm. Amos seconded to authorize expenditures, not exceeding $10,000.00, for various other expenses related to construction of Perry Community & Senior Center. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos advised regarding:

1. Zoning Board of Appeals meeting held on April 18th went very well and Vice Chrm. Amos complimented the work that Attorney Lyons and Administrator Siegel did to reach an agreeable compromise.

2. Zoning Commission will meet at 7:00 p.m. on April 19th and Zoning Board of Appeals will meet on April 20th, 24th and 27th.

Discussion took place about having new "Welcome to Perry Township" signs made for placement. Chrm. Haskell will pursue quotes and present information at the next meeting.

There being no further business before the Board, Trustee Haas moved to adjourn the meeting. Chrm. Haskell seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted May 3, 2005)

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