Perry Township Board of Trustees

Minutes of Meetings - April, 2009

REGULAR MEETING - TUESDAY, APRIL 7, 2009

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, April 7, 2009 at 7:00 p.m. Present were Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet. Chairman Haskell was absent from the meeting.

The News Herald was advised of this meeting according to law.

Vice Chrm. Amos called the meeting to order and led the Pledge of Allegiance.

Trustee Steele moved and Vice Chrm. Amos seconded to approve the minutes of the Regular Meeting held Tuesday, March 17, 2009 at 10:00 a.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Trustee Steele moved and Vice Chrm. Amos seconded to approve the minutes of the Public Hearing held Tuesday, March 24, 2009 at 9:30 a.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Trustees reminded TFO Page about providing a compiled investment ledger.

Trustee Steele moved and Vice Chrm. Amos seconded to re-adopt the amendment, as submitted by the Zoning Commission, which would amend sections 301.01(d)(ii), 302.01(d)(ii), 303.01(d)(ii) and 304.01(d)(ii) regarding home occupations and will amend the Definitions Section to define Bed and Breakfast. POLL OF BOARD: 2 Ayes. MOTION PASSED. (The amendment will go into effect on May 7, 2009.)

Vice Chairman Amos presented the following Resolution and moved its adoption:

RESOLUTION 2009-10

A RESOLUTION AUTHORIZING THE TOWNSHIP TRUSTEES TO ENTER
INTO A CONTRACT WITH THE VILLAGE OF PERRY FOR
ADDITIONAL POLICE PROTECTION.

Trustee Steele seconded. POLL OF BOARD: 2 Ayes. RESOLUTION PASSED. (Complete resolution on file.)

Administrator Siegel advised regarding:

1. Trustee Steele moved and Vice Chrm. Amos seconded to award the bid for the 2009 Summer Swim and Recreation Program to the Lake County YMCA Outdoor Family Center at $38,600.00 with $25.00/family charge for program. POLL OF BOARD: 2 Ayes. MOTION PASSED.

2. Trustee Steele moved and Vice Chrm. Amos seconded to approve payment of Invoice 900303 from Oxbow Engineering in the amount of $3600.20. POLL OF BOARD: 2 Ayes. MOTION PASSED.

3. Trustee Steele moved and Vice Chrm. Amos seconded to approve expenditure of $8065.00 for construction of a dump station at Township Park - $5190.00 to Brunner Excavating and $2875.00 to Lake County Utilities for sanitary and water hookup. POLL OF BOARD: 2 Ayes. MOTION PASSED.

4. Trustee Steele moved and Vice Chrm. Amos seconded to approve expenditure of $3,203.00 for drainage materials to be used on Parmly Road property. POLL OF BOARD: 2 Ayes. MOTION PASSED.

5. Trustee Steele moved and Vice Chrm. Amos seconded to purchase a 3-point hitch broom from Bortnick Tractor, cost not to exceed $4,281.80. (A possible trade-in of three Gravely mowers, valued at $500.00 each, is being negotiated.) POLL OF BOARD: 2 Ayes. MOTION PASSED.

6. Trustee Steele moved and Vice Chrm. Amos seconded to purchase a speed bump from Markstaar for use at Township Park, cost not to exceed $757.90. POLL OF BOARD: 2 Ayes. MOTION PASSED.

7. Memo from U.S. Department of Agriculture was discussed.

8. Trustee Steele moved and Vice Chrm. Amos seconded to approve construction of a bridge over the ravine in Perry Township Park, cost not to exceed $5500.00 and vendor to be determined. POLL OF BOARD: 2 Ayes. MOTION PASSED.

9. Administrator Siegel informed the Board that he will prepare the Program Review for 2006 Flood Public Assistance Grant.

10. Discussion took place regarding granting use of 2-3 acres of property on the south end of Parmly Road property to the Hispanic Farmer Program. This program is administered by Lake County Soil & Water.

11. A draft of the Ohio ASA Program was distributed. One more meeting will be held and then a resolution supporting the program will be requested.

12. Trustee Steele moved and Vice Chairman Amos seconded to contract for landscaping and cleanup at the Community Center, Town Hall and Admin building, cost not to exceed $2200.00 and vendor to be announced. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Trustee Steele advised she would be meeting with Belding Monuments concerning a new contractor to provide veterans' pavers.

Trustee Steele reminded that the Firefighter's Annual Pancake Breakfast will be held April 19th from 8:00 am to 1:00 p.m.

Vice Chairman Amos presented the following Resolution and moved its adoption:

RESOLUTION NO. 2009-09

A RESOLUTION PROCLAIMING THE MONTH OF APRIL AS
"CHILD ABUSE PREVENTION MONTH"
IN THE TOWNSHIP OF PERRY, LAKE COUNTY, OHIO.

Trustee Steele seconded. POLL OF BOARD: 2 Ayes. RESOLUTION PASSED. (Complete Resolution on file.)

Trustee Steele moved to adjourn to an Executive Session to discuss personnel hiring and compensation. POLL OF BOARD: 2 Ayes. MOTION PASSED. (The Board adjourned to Executive Session.)

Vice Chrm. Amos moved to adjourn the Executive Session and reconvene the Regular Meeting. POLL OF BOARD: 2 Ayes. MOTION PASSED. (The Regular Meeting was reconvened.)

There being no further business before the Board, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted April 21, 2009)

REGULAR MEETING - TUESDAY, APRIL 21, 2009

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, April 21, 2009 at 10:00 a.m. Present were Chairman Haskell, Vice Chairman Amos and Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session prior to their Regular Meeting and various items were discussed. Robert Mills of Legacy Mark made a presentation for the Board of cemetery mapping and cataloguing software.

Chrm. Haskell called the meeting to order and led the Pledge of Allegiance.

Chrm. Haskell welcomed student athletes from Perry High School and presented Resolutions 2009-11 thru 2009-38 in recognition of their achievements. (Complete Resolutions are on file.) Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTIONS ADOPTED.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held Tuesday, April 7, 2009 at 7:00 p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED. (Chrm. Haskell abstained as he was not present at the meeting.)

TFO Page reported the March, 2009 receipts at $544,103.79 and disbursements at $184,752.56. Year-to-date receipts total $907,795.71 and disbursements are $678,471.75. Cash on hand, reconciled at 3/31/09, was $3,866,919.94. Ms. Page also directed the Board's attention to the Compiled List of Investments and discussion took place regarding investments and the pursuit of better interest rates.

Administrator Siegel advised regarding:

1. Increases in Township Park camping rates were discussed citing higher electricity and water usage during camping periods. The Board considered gradual increases over two-three years, rather than a drastic jump all at once. Chrm. Haskell moved and Trustee Steele seconded to adopt the revised Camping Rates. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Rate schedule attached to these minutes.)

2. Chrm. Haskell moved and Trustee Steele seconded to expend $3,000.00 to Lake County Planning Commission for work on Lane Road/Vrooman Road Corridor Study. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. List of roads slated for proposed improvements was submitted to the Lake County Engineer - Riverwood Drive, Baldwin (south end), Maple Street (collaborate with Perry Village) and Apache Trail.

4. Lake County Engineer has contracted with CIR to perform the River Road improvements.

5. The Board reviewed a list of plants/shrubs that will be offered for sale by Sunleaf Nursery. Sunleaf will be clearing property for new planting after May 15th.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2009-40

A RESOLUTION SUPPORTING SENATE BILL 100
AS PROPOSED BY SENATOR TIMOTHY GRENDELL

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

6. Administrator Siegel shared pictures of the Ford tractor that was refurbished by the Road Department.

7. Work on the Community Center Storage Building is complete. The contractor is finishing up with final landscape restoration.

Chrm. Haskell moved and Vice Chrm. Amos seconded to donate a foundation for placement of a monument in Center Road Cemetery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2009-39

A RESOLUTION HONORING ROBERT W. CASWELL FOR ATTAINING THE
RANK OF EAGLE SCOUT IN THE BOY SCOUTS OF AMERICA TROOP 71.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Vice Chrm. Amos moved and Chrm. Haskell seconded to reimburse $45.00 per month to Ryan Sprague for work related cell phone charges. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved and Trustee Steele seconded to pay $100.00 each to Sue Erkkila and Teresa Hobbs for perpetual care planting in Perry Cemeteries. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell noted that the Painesville Municipal Court Garden would be planted on May 22nd.

Trustee Steele advised that the hitch broom had been delivered and final parts are expected soon.

Further discussion of a proposed columbarium took place; Trustee Steele will obtain a revised quote for 48 compartments installed and will report back on May 5, 2009.

Chrm. Haskell moved and Trustee Steele seconded to adjourn the meeting and convene an Executive Session concerning pending litigation and personnel compensation. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The meeting was adjourned.)

Chrm. Haskell moved and Trustee Steele seconded to adjourn the Executive Session and reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The meeting was reconvened.)

Trustee Steele moved and Vice Chrm. Amos seconded to hire Charlotte Kline to operate the concession stand at Township Park, subject to contract negotiation. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrm. Amos seconded to hire Julie McGonnell to work in the concession stand at Township Park at an hourly rate of $8.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

The Board discussed the Cemetery Report recently received from Sexton Kathy Leasure. Complaints have been received about careless mowing in the Cemetery; the Board directed Administrator Siegel to see that seasonal workers be re-instructed on procedure.

There being no further business before the Board, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted May 5, 2009; Amended May 19, 2009)

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