Perry Township Board of Trustees

Minutes of Meetings - April, 2010

PUBLIC HEARING - TUESDAY, APRIL 6, 2010

The Perry Township Board of Trustees held a Public Hearing on Tuesday, April 6, 2010 at 6:45 pm to consider hiring James M. Lyons, who is currently receiving a benefit from the Ohio PERS system, as the part-time legal advisor for the Township. Present were Chairman Amos, Vice Chairwoman Steele, Trustee Haskell and Administrator Siegel. There was no public in attendance.

The News Herald was advised of this meeting according to law.

Chairman Amos called the meeting to order at 6:45 pm. Trustee Haskell made a motion to appoint Walter Siegel Clerk Pro-Tem in the absence of Fiscal Officer Page. Vice Chairwoman Steele seconded the motion. POLL OF BOARD: 3 AYES. MOTION UNANIMOUS.

Chairman Amos stated that the reason for this public hearing was to consider appointing Mr. Jim Lyons as part time solicitor for the Township. Chairman Amos the asked the Board if they had any questions. Both Trustee Haskell and Vice Chairwoman Steele agreed that Jim Lyons had done a very good job for the Township and that we are lucky to have him.

Being that there was no one in the audience, Mr. Amos requested a motion to adjourn. Motion made by Trustee Haskell seconded by Vice Chairwoman Steele. POLL OF BOARD: 3 AYES. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted April 20, 2010)

REGULAR MEETING - TUESDAY, APRIL 6, 2010

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, April 6, 2010 at 7:00 p.m. Present were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Amos called the Regular Meeting to order and led the Pledge of Allegiance.

Trustee Haskell moved and Vice Chrwmn. Steele seconded to approve the minutes of the Regular Meeting held Tuesday, March 16, 2010 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos opened the meeting to the floor and recognized Tom DeHaas who invited discussion regarding the Underage Drinking Town Hall meeting to be held on April 14, 2010 at the Goodwin Theater.

In regard to an article recently published in the News Herald, Mr. DeHaas inquired concerning the matter of a police levy. He asked for the Trustees' thoughts on obtaining and funding service from the Lake Co. Sheriff's Department as compared to utilizing the Perry Village Police Department. The discussion included Captain Sparkman from the Lake County Sheriff's Department who was in attendance on other matters. Chairman Amos advised that contrary to the article's appearance, that there had been no recent contact with the Sheriff's Department on that matter. Mr. DeHaas reviewed documents he provided to the Board and they discussed the numbers provided in the City of Painesville Annual Report of crime statistics and all agreed after the discussion that the reports need to be reviewed in context with several elements including situations where persons may not have been included in the numbers due to processing in the Common Pleas Courts (Grand Jury, etc.). In regards to Mr. DeHaas' thoughts on developing a local police district, they also discussed the aspect of start-up resources, e.g. payroll. The Board, Mr. DeHaas and Captain Sparkman agreed if this matter does actually become an issue for this Board that starting a police district from the ground up is exorbitantly expensive and utilization of services at ready access would be a priority. Mr. DeHaas' main concern on this issue is that the Board investigate all the possibilities when, and if, the time comes and that they make a good decision based on facts. The Board thanked Mr. DeHaas for his concern and interest in the matter.

Chairman Amos recognized Captain Sparkman who delivered the CAD summary for March, 2010. He also advised the Board that he has provided each of them with a copy of the Lake County Sheriff's Department's Annual Report.

Chairman Amos recognized Fiscal Officer Page who reviewed the matter of reimbursement of funds received from Time-Warner. She advised that two checks have been received and that Time-Warner has advised the first of them in the amount of $15,445.83 is the check received in error. According to Time-Warner, the check was issued to the wrong Perry Township. The Board agreed that funds should be returned to Time Warner and Vice Chrmn. Steele moved and Trustee Haskell seconded to refund $15,445.83 to Time-Warner. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chairman Amos then recognized Administrator Siegel who advised on the following items:

1. Re-employment of Retiree - Pursuant to discussions had at the Public Hearing earlier this evening. Vice Chrwmn. Steels moved and Trustee Haskell seconded to re-hire James M. Lyons, Esq. as part-time Legal Advisor for Perry Township, effective May 2, 2010. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Blue Spruce cul-de-sac - this matter was previously discussed at the request of a resident and the Board has decided that if anything is done to the cul-de-sac's interior, it would probably be removed altogether. Until that time, the interior of the cul-de-sac will be maintained as necessary to protect public safety and that if the residents wish to maintain the landscaping (as others do), they should do so.

3. Women's League Community Green Day - Administrator Siegel requested the Board's permission to provide safety gear as necessary and the use of a Gator (if necessary) to this project. The Board agreed it was a great service to the Community and advised Mr. Siegel to proceed.

4. U.S. Department of Agriculture - The Department will again take residence on a temporary basis at a camping site at Perry Township Park. The summer's camping fee is forthcoming.

5. Spring Clean-up - Requests have been sent out for spring clean up around the Township buildings with a request that the bids be returned to the Administrator on or before April 16, 2010.

6. Senior Center Addition - flooring needs to be installed in the breezeway between the Community Center and the new addition. Trustee Haskell moved and Vice Chrwmn. Steele seconded to approve an expenditure to Walker Floor coverings in the amount of $1,800.00 for installation and materials. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

7. Township Park Concessions - Charlotte Kline has requested $1,000.00 in start-up capital (usual and customary) for the 2010 season. The Board discussed the matter and prior years' requirements. Trustee Haskell moved and Vice Chrwmn. Steele seconded to provide up to $1,500.00 in start-up expenditure to Ms. Kline with $1,000.00 to be distributed immediately and the balance as necessary. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

8. Cemetery Limestone - Vice Chrwmn. Steele moved and Trustee Haskell second to approve an expenditure not to exceed $2,450.00 for the Cemetery driveways. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

9. Community Center Fire Sprinkler System - A sprinkler system was not included in the original specifications for the addition to the Community Center. A few proposals have been received but another one or two are expected. Vice Chrwmn. Steele moved and Trustee Haskell seconded to approve expenditure not to exceed $9,000.00 to a vendor to be determined. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

10. MS4 General Permit - Oxbow Engineering has prepared and filed Perry Township's Annual Report to the Storm Water permit. Trustee Haskell moved to approve expenditure to Oxbow Engineering in the amount of $2,340.00 and Vice Chrwmn. Steele seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

11. Park Form revisions - Administrator Siegel reviewed revisions to the Township's boat application and Park Rules. Trustee Haskell moved and Vice Chrwmn. Steele seconded to adopt the revised application and rules. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

12. Worker's Compensation Program - The BWC 100-percent EM Cap program was discussed. The program caps an individual employer's experience modifier (EM) to minimize the effects of a significant premium increase for employers that become penalty rated. Part of the criteria for inclusion in the program requires participation in the BWC's 10-Step Business Plan for Safety as well. Vice Chrwmn. Steele moved to participate in the BWC 100 Percent program and to appoint Walter Siegel to sign the required paperwork. Trustee Haskell seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chairman Amos recognized Trustee Steele who advised regarding the following items:

1. Playground Equipment - A quote has been received for 2 pieces of equipment for installation at Perry Township Park (a new merry-go-round and teeter-totter). Trustee Haskell moved and Vice Chrwmn. Steele seconded to approve expenditure to Walnut Grove Playground Equipment in the amount of $5,185.98. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Community Roundtable - the meeting previously scheduled will be rescheduled. Trustee Haskell asked that discussion concerning Community-wide wi-fi service be included in future discussions.

3. Wood Burners - information has been provided and was discussed concerning environmental concerns on wood-burners presently being utilized for home heating. Trustee Haskell advised that the EPA is presently investigating the matter on a general basis. Questions presented for discussion were regarding Lake County Health Department handling and local zoning.

Chairman Amos recognized Vice Chrwmn. Steele who advised regarding the plate plugs presently on order for the Columbarium.

Trustee Haskell inquired of Vice Chrwmn. Steele regarding the project of decorating the Community Center with framed historical pictures . Mrs. Steele advised that discussions with all involved have been had and the consensus is that pictures will be reserved for the private and hallway areas. The walls in the hall should be left blank as open canvas for event photography.

There being no further business, Trustee Haskell moved and Vice Chrwmn. Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted April 20, 2010)

REGULAR MEETING - TUESDAY, APRIL 20, 2010

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, April 20, 2010 at 10:00 a.m. Present were Chairman Amos, Vice Chairwoman Steele, Trustee Haskell, Administrator Siegel, Clerk Pro Tem Woltman and those whose names appear on the attached attendance sheet. Fiscal Officer Page was absent from the meeting.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session prior to their Regular Meeting. Park Manager Charlotte Kline was in attendance and advised the Board on various matters related to the Park.

Chrmn. Amos called the Regular Meeting to order and led the Pledge of Allegiance.

Vice Chrm. Steele moved and Trustee Haskell seconded to appoint Michele Woltman as Clerk Pro Tem in Fiscal Officer Page's absence. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haskell moved and Vice Chrwmn. Steele seconded to approve the minutes of the Public Hearing held Tuesday, April 6, 2010 at 6:45 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrmn. Steele moved and Trustee Haskell seconded to approve the minutes of the Regular Meeting held Tuesday, April 6, 2010 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrmn. Amos recognized Clerk Pro Tem Woltman who advised the Board regarding the March financials: Receipts, $500,334.88; Disbursements, $908,965.06; Y-T-D 2010 Receipts, $985,066.21; Y-T-D- 2010 Disbursements, $1,317,912.64; Reconciled cash on hand at March 31, 2010, $3,027,020.54.

Vice Chrm. Steele presented the following captioned Resolution and moved its adoption:

RESOLUTION 2010-12

A RESOLUTION TO ENTER INTO A CONTRACT WITH
CHARLOTTE KLINE FOR THE MANAGEMENT OF
PERRY TOWNSHIP PARK

Trustee Haskell seconded the motion. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution and contract on file.)

Trustee Haskell moved and Vice Chrm. Steele seconded to advertise for bids for the bluff stabilization work on the Camp Roosevelt side of Perry Township Park, ads to appear on April 23rd and April 30th with a bid opening date of May 7, 2010 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Steele inquired of Administrator Siegel about the status of the bids for landscaping of Township properties. Administrator Siegel stated that he would be making a decision very soon as to get the work completed before Memorial Day weekend.

Trustee Haskell advised regarding:

1. Abitibi Recycling - Weekly pickups for paper recycling have picked up in March with a rebate check of $202.13 being received.

2. Zoning Appeals - Hearings will be held on April 28th and May 5th, each beginning at 7:00 p.m.

3. Boy Scouts - Zachary Kramer of Perry is working on his Eagle Scout Award. Zachary is a student at Perry High School.

4. Utilities - Copy of e-mail written by Lee Bodnar, Administrator for Painesville Township, regarding URC, a company that will review utility bills to determine whether customers are eligible for exemptions or credits under the New Deal Act.

5. Household Recycling Bids - Samples of various forms to be used for soliciting household recycling bids.

6. Police Protection - Regarding discussion in the last regular meeting, Trustee Haskell wondered if a community wide survey would be useful in determining residents' thoughts on police protection in the Township. The Board discussed several ways of implementing a survey and will discuss the matter futher in the upcoming months.

Chrm. Amos reported he had attended the Perry Boy Scouts' Court of Honor for Matt Vendeville who recently attained the level of Eagle Scout. Chrm. Amos stated the ceremony was well-attended and Matt was honored by Mayor Logan, Superintendent Sawyers and Principal Mueller, among others.

Chrm. Amos also reminded Administrator Siegel that the Board was looking forward to hearing his recommendations regarding curbside or drop off recycling.

There being no further business, Trustee Haskell moved and Vice Chrmn. Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted May 4, 2010)

Questions? Comments? E-Mail us!Click Here!