Perry Township Government, Lake County, Ohio

Perry Township Board of Trustees

Minutes of Meetings - August, 2002

REGULAR MEETING - - AUGUST 6, 2002

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, August 6, 2002 at 7:00 p.m. Present were Chairman Haskell, Vice Chairman Advey, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet. Trustee Haas was unable to attend.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order and led the Pledge of Allegiance.

Motion by Vice Chrm. Advey and second by Chrm. Haskell to approve the minutes of the Regular Meeting held Tuesday, July 16, 2002 at 7:00 p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Motion by Vice Chrm. Advey and second by Chrm. Haskell to approve the minutes of the Special Meeting held Wednesday, July 24, 2002 at 7:30 p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrm. Haskell then asked for input from the audience. Chrm. Haskell recognized Steve Ratchko of Blackmore Road who spoke regarding the use of signaling in Ashtabula to control traffic volume and speed without widening the roads and/or intersections. Administrator Siegel informed Mr. Ratchko that it is not possible to change the signaling along Route 20 as Ashtabula has done because of the type of system that we have here. ODOT has scheduled the widening of the intersections to begin next spring.

Scott Hoyt inquired regarding the new recycling company and complained about the erratic pickup of recyclables. Clerk Page explained that new drivers had been hired and they have been instructed to get all recycling picked up on Monday, some trucks still seen at 10:00 at night.

Chrm. Haskell recognized Clerk Page who advised regarding the following:

1. Medicount Management - Medicaid payments have been included in their services. Medicaid requires that their payments are direct payments to their customers' checking accounts. Following discussion, Clerk Page will designate a savings account at FirstMerit to receive Medicaid direct deposit receipts.

2. Vice Chrm. Advey moved to contract with Medicount Management to provide EMS billing services for Perry Township Fire Department, effective January 1, 2001 through August 6, 2004. Chrm. Haskell seconded. POLL OF BOARD: 2 Ayes. MOTION PASSED.

3. Vice Chrm. Advey moved to authorize payment of $1700.00 to Atty. Alfred E. Schrader for legal services provided. Chrm. Haskell seconded. POLL OF B OARD: 2 Ayes. MOTION PASSED.

4. Chrm. Haskell announced that Public Hearings would be held at 2:00 and 6:00 pm respectively on Monday, August 12th to hear public input regarding the operation and governance for NOPEC's gas aggregation program. A Special Meeting to adopt the related resolution will be held at 6:30 p.m. that same day.

Chairman Haskell presented the following Resolution and moved its adoption:

RESOLUTION NO. 2002-33

A RESOLUTION AUTHORIZING AND REQUESTING THE
LAKE COUNTY BOARD OF COMMISSIONERS TO ENTER INTO A CONTRACT
FOR THE PREPARATION OF PLANS, SPECIFICATIONS, ESTIMATES OF COST,
AND OTHER DATA REQUIRED FOR THE CONSTRUCTION OF A
WATERLINE ALONG BALDWIN ROAD, APPROXIMATELY 1735 FEET
IN LENGTH, AND AUTHORIZING THE PAYMENT OF SAME.

Vice Chrm. Advey seconded the motion. POLL OF BOARD: 2 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell recognized Administrator Siegel who advised regarding:

1. Chrm. Haskell moved and Vice Chrm. Advey seconded to authorize an expenditure, not to exceed $4,000.00 to install insulation at the new addition to the Road Garage building. POLL OF BOARD: 2 Ayes. MOTION PASSED.

2. Discussion took place regarding the advantages and disadvantages of electric and gas space heaters for use in the Road Garage addition. Administrator Siegel will look into the cost of operating each for a one year period of time and report back with a comparison.

3. Motion by Chrm. Haskell and second by Vice Chrm. Advey to contract to complete installation of a 46' french drain on Shepard Road at a cost of $1430.00. POLL OF BOARD: 2 Ayes. MOTION PASSED.

4. Preliminary drawings of the upgrade to the septic system at Perry Township Park have been completed and will be sent to Marie Underwood of the Ohio EPA.

5. Ditching work is finally being completed on South Ridge Road. Maine Avenue storm sewer specs should be completed by the end of the week and the work can be put out for bids by the next Trustees' meeting.

6. Work on the Lane Road Extension should be completed soon with the cement going down on the roadway this month.

7. Several problems have arisen on the Turnbury Drive project. The Lake County Engineer has stated that Perry Township should reserve retainage money for damages caused by poor construction.

Vice Chrm. Advey delivered the July, 2002 Fire Report. Vice Chrm. Advey reported that there were 63 Rescue Calls; 13 Vehicle Accidents; 14 Fires; and 29 calls classified as Other Responses; for a total of 119 Responses during the month of July. There were 9 instances of mutual aid given; 4 instances of mutual aid received; 18 drills and 61 instances of paramedic usage. Total fire loss reported for July, 2002 was $1,100.00. Total Emergency Runs for July, 2002, to date, number 618 as compared to 593 in 2001. EMS Fund balance, to date, is $68,111.24.

Vice Chrm. Advey advised regarding the following:

1. Vice Chrm. Advey advised that the Board of Zoning Appeals will meet on August 7th at 7:00 p.m. to hear Appeal 8-02 filed by Tammy Bolko of Circle Drive, a request for a variance for an accessory building. On August 14th, Appeal 9-02 filed by Otar Magnusson will be heard at 7:00 p.m., a side yard variance in a commercial district.

2. Zoning Commission will meet on August 13th to discuss the Comprehensive Plan.

3. Vice Chrm. Advey advised he had been appointed to the Lake County Planning Subsurface Drainage Task Force. A meeting is scheduled for August 20th and discussion will take place on whether certain constructions should take place, depending on the water table in the area.

4. Vice Chrm. Advey reminded that the Fire Advisory Board will meet on Friday, August 9th at 10:00 a.m. and informed the audience that all are welcome to attend.

5. Vice Chrm. Advey moved and Chrm. Haskell seconded to contract with Commercial Truck & Fleet for a period of one year, at a cost of $2773.50 per month. POLL OF BOARD: 2 Ayes. MOTION PASSED.

6. Vice Chrm. Advey moved and Chrm. Haskell seconded to pay $783.50 to Perry Hardware for purchase of a sink, drain and faucet for the road garage addition. POLL OF BOARD: 2 Ayes. MOTION PASSED.

7. Vice Chrm. Advey moved and Chrm. Haskell seconded to pay $1255.84 to Commercial Truck for emergency repairs to transmission selector on Fire Vehicle 2085. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrm. Haskell advised regarding the following:

1. Letter from Rev. Cole of First Baptist Church regarding a special service which will be held on September 11th at 7:00 p.m. to commemorate those who were lost in the terrorist attack.

2. Lake County Board of Elections is trying to find help to work at the polls. They have contacted volunteer groups to help.

3. Current balance in the Perry Veterans' Memorial Fund is $7,862.18.

4. Chrm. Haskell stated that the final billing in the amount of $10,200.00 was received from Weema Roofing for the work done at the Perry Township Park and the Administration building.

5. Chrm. Haskell moved and Vice Chrm. Advey seconded to pay $651.37 to Lakeside Fire Protection for annual inspections, recharge and replacement of fire extinguishers in the Cemetery, Admin and Road buildings. POLL OF BOARD: 2 Ayes. MOTION PASSED.

6. Chrm. Haskell moved and Vice Chrm. Advey seconded to pay $100.00 to Donna Burdette for reconveyance of Graves 9 & 10 East in Lot 7, Division 23 of Center Road Cemetery. POLL OF BOARD: 2 Ayes. MOTION PASSED.

7. Chrm. Haskell moved and Vice Chrm. Advey seconded to pay $695.00 to Xpress Printing for 3500 copies of the 2nd Quarter 2002 Bulletin Board. POLL OF BOARD: 2 Ayes. MOTION PASSED.

8. Chrm. Haskell moved and Vice Chrm. Advey seconded to pay $2578.00 to Chicago Title for easement searches on Blackmore Road. POLL OF BOARD: 2 Ayes. MOTION PASSED.

9. Chrm. Haskell moved and Vice Chrm. Advey seconded to pay $530.00 to Northstar Planning & Design for Invoice N0200105. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrm. Haskell again requested input from the audience. Mr. Ratchko inquired regarding the easement searches on Blackmore and Administrator Siegel informed him that with the cul-de-sac that will be put in off of Blackmore, it was necessary to purchase easements from a few of the residents.

Chrm. Haskell moved to adjourn the Regular Meeting. Vice Chrm. Advey seconded the motion. POLL OF BOARD: 2 Ayes. MOTION PASSED.

MEETING ADJOURNED.

(Minutes Adopted August 20, 2002)

PUBLIC HEARING - - AUGUST 12, 2002

The Perry Township Board of Trustees held a Public Hearing on Monday, August 12, 2002 at 2:00 p.m. to hear public input regarding the adoption of the NOPEC Plan for Governance of Gas Aggregation. Present were Chairman Haskell, Vice Chrm. Advey, and Clerk Pro Tem Woltman. Trustee Haas and Clerk Page were unable to attend.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the Public Hearing to order and moved to appoint Michele Woltman as Clerk Pro Tem in Clerk Page's absence. Vice Chrm. Advey seconded. POLL OF BOARD: 2 Ayes. MOTION PASSED. Chrm. Haskell explained that this was the first of two Public Hearings to allow residents to express their opinions regarding the adoption of the NOPEC Plan for Governance of Gas Aggregation.

Chrm. Haskell advised and Vice Chrm. Advey agreed that, having read the plan for governance, he was satisfied that the plan was in order and would be satisfactory for Perry Township's purposes. Chrm. Haskell also reminded that residents had the choice of gas provider, that it is not mandatory for residents of Perry Township to choose NOPEC's provider.

There being no further business before the Board, Chrm. Haskell reminded that the second, and final, Public Hearing would be held later the same day at 6:00 p.m., followed by a Special Meeting at 6:30 p.m. Chrm. Haskell moved to adjourn the Public Hearing. Vice Chrm. Advey seconded the motion. POLL OF BOARD: 2 Ayes. MOTION PASSED.

MEETING ADJOURNED.

(Minutes Adopted August 20, 2002)

PUBLIC HEARING II - - AUGUST 12, 2002

The Perry Township Board of Trustees held a Public Hearing on Monday, August 12, 2002 at 6:00 p.m. to hear public input regarding the adoption of the NOPEC Plan for Governance of Gas Aggregation. Present were Chairman Haskell and Vice Chrm. Advey. Trustee Haas and Clerk Page were unable to attend.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the Public Hearing to order and explained that this was the second of two Public Hearings to allow residents to express their opinions regarding the adoption of the NOPEC Plan for Governance of Gas Aggregation.

Chrm. Haskell advised that a Special Meeting was scheduled following the Public Hearing to adopt the NOPEC plan for governance, barring any objections by the Board.

There being no further business before the Board, Chrm. Haskell moved to adjourn the Public Hearing. Vice Chrm. Advey seconded the motion. POLL OF BOARD: 2 Ayes. MOTION PASSED.

MEETING ADJOURNED.

(Minutes Adopted August 20, 2002)

SPECIAL MEETING - - AUGUST 12, 2002

The Perry Township Board of Trustees held a Special Meeting on Monday, August 12, 2002 at 6:30 p.m. for the purpose of adopting Resolution 2002-32, the NOPEC plan of Operation and Governance for the NOPEC Gas Aggregation Program. Present were Chairman Haskell, Vice Chairman Advey and Clerk Page and those whose names are listed on the attendance sheet. Trustee Haas was unable to attend.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the meeting to order and presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2002-32

A RESOLUTION APPROVING THE PLAN OF OPERATION AND
GOVERNANCE FOR THE NOPEC GAS AGGREGATION PROGRAM FOR
THE PURPOSE OF JOINTLY ESTABLISHING AND IMPLEMENTING
A GAS AGGREGATION PROGRAM

Vice Chrm. Advey seconded the motion. POLL OF BOARD: 2 Ayes. MOTION PASSED. (Complete Resolution on file.)

There being no further business before the Board, Vice Chrm. Advey moved to adjourn the Special Meeting. Chrm. Haskell seconded the motion. POLL OF BOARD: 2 Ayes. MOTION PASSED.

MEETING ADJOURNED.

(Minutes Adopted August 20, 2002)

REGULAR MEETING - - AUGUST 20, 2002

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, August 20, 2002 at 7:00 p.m. Present were Chairman Haskell, Vice Chairman Advey, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order and led the Pledge of Allegiance.

Motion by Vice Chrm. Advey and second by Chrm. Haskell to approve the minutes of the Regular Meeting held Tuesday, August 6, 2002 at 7:00 p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED. (Mr. Haas abstained as he was absent from the meeting.)

Motion by Vice Chrm. Advey and second by Chrm. Haskell to approve the minutes of the Public Hearing held Monday, August 12, 2002 at 2:00 p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED. (Mr. Haas abstained as he was absent from the meeting.)

Motion by Vice Chrm. Advey and second by Chrm. Haskell to approve the minutes of the Public Hearing held Monday, August 12, 2002 at 6:00 p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED. (Mr. Haas abstained as he was absent from the meeting.)

Motion by Vice Chrm. Advey and second by Chrm. Haskell to approve the minutes of the Special Meeting held Monday, August 12, 2002 at 6:30 p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED. (Mr. Haas abstained as he was absent from the meeting.)

Chrm. Haskell then asked for input from the audience. There being none, Chrm. Haskell recognized Clerk Page who advised regarding the following:

1. July, 2002 receipts totaled $195,236.12 and disbursements were $296,216.49. Year-to-date receipts total $2,657,458.28 and expenditures total $2,570,021.12. Reconciled cash on hand, at 7/31/02, was $3,833,610.67.

2. Clerk Page noted a second advance had been received on the Real Estate Collection in the amount of $300,000.00. Remainder of the disbursement should be received soon.

Chrm. Haskell recognized Administrator Siegel who advised regarding the following:

1. Storm water meetings will be held in Mentor on August 29, 2002.

2. Reimbursement should be received soon from the Lake County Utilities Department in the amount of $19,000 for waterline installation at Lane Road.

3. Letter sent to Turnbury Drive residents regarding the delay in the road work. Administrator Siegel will walk the school children to the bus in the mornings until there is a clear, safe walkway. All work should be complete within a couple of weeks.

Chief Sitz advised he would like to send a couple of firefighters to a 2-day seminar in Columbus to be put on by a Chief from Cincinnati who took men to New York on September 11th.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2002-34

A RESOLUTION HONORING MEGAN HASHIER FOR ATTAINING
THE GOLD AWARD IN THE GIRL SCOUTS OF LAKE ERIE TROOP 1604

Vice Chrm. Advey seconded the motion. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell advised regarding the following:

1. Fax received from NOPEC regarding mailing of opt-out cards for electric customers who have recently moved into a NOPEC community. The gas opt-out cards should be mailed at the end of August.

2. Discussion took place regarding the upcoming Subsurface Task Force meeting and the review committee which is being formed to work with the County Utilities Department. The committee will be made up of a representative of each community.

3. July, 2002 CAD Summary was received from the Lake County Sheriff's Department.

Vice Chrm. Advey advised regarding the following:

1. Letters will be sent out to business owners who have signs along Route 20 advising them of the Zoning Regulations concerning their signs and advising if they are not in compliance.

2. Zoning Commission will be meeting on August 28th at 7:30 p.m.

Chrm. Haskell again requested input from the audience. Chrm. Haskell moved to adjourn to an Executive Session to discuss personnel compensation. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to an Executive Session.)

Following discussion, Chrm. Haskell moved to reconvene the Regular Meeting and Vice Chrm. Advey seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board reconvened the Regular Meeting.)

Chrm. Haskell moved to authorize reimbursement to Township employees, excluding members of I.A.F.F. Local 3003, for prescription co-pay amounts over $10.00, effective August 1, 2002; said reimbursements to be made after receipt of proper documentation of expense. Vice Chrm. Advey seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Discussion of recent requests for computer equipment by the Fire Department will be tabled until the MIS Committee considers the requests and their recommendation is forwarded to the Trustees.
REGULAR MEETING TUESDAY, AUGUST 20, 2002-7:00 P.M. PAGE 3

Trustee Haas moved to appoint William Brainard as Acting Assistant Supervisor for the Road Department, effective August 12, 2002, at a rate of $18.25 per hour. Chrm. Haskell seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haas moved to adjourn the Regular Meeting. Vice Chrm. Advey seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted September 3, 2002)

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