Perry Township Board of Trustees

Minutes of Meetings - August, 2007

REGULAR MEETING - TUESDAY, AUGUST 7, 2007

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, August 7, 2007 at 7:00 p.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order and led the Pledge of Allegiance.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held Tuesday, July 17, 2007 at 10:00 a.m. POLL OF BOARD: 2 Ayes. MOTION PASSED. (Chrm. Haskell, absent from said meeting, abstained.)

Fiscal Officer Page inquired if the Board would like to request a hearing regarding Ohio Springs Inc., d.b.a. Sheetz Convenience Store application to obtain a liquor permit. The Board stated they do not wish to request a hearing.

Administrator Siegel advised regarding the following:

1. Requested a motion to add a rule pertaining to commercial vendors to the Perry Township Park rules. Chrm. Haskell moved and Vice Chrm. Amos seconded to approve adding the rule to the Perry Township Park rules. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Requested a motion to approve expenditure for cleaning of beaver dams. Following discussion, Chrm. Haskell moved and Vice Chrm. Amos seconded to approve an expenditure in the amount of $2,240.00 for cleaning of beaver dams. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Requested a motion to approve expenditure to repair cemetery vault building at a cost not to exceed $7,987.50 with a vendor to be determined. Vice Chrm. Amos moved and Chrm. Haskell seconded to approve an expenditure not to exceed $7,987.50 to repair the cemetery vault building. POLL OF BOARD: 2 Ayes. MOTION PASSED. Trustee Steele abstained.

4. Requested a motion to advertise for the curbside recycling program. Following discussion, Chrm. Haskell moved and Trustee Steele seconded to advertise for bids for the curbside recycling program on August 17th and August 24th with a bid opening to be held on August 31st at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Request from Perry Village to contribute funds toward the expenses for a drug dog. Chrm. Haskell moved and Trustee Steele seconded to authorize an expenditure in the amount of $1500.00 to the Perry Village Police Dept. to assist with the cost of a drug dog. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Requested a brief Executive Session to discuss hiring of personnel.

Chrm. Haskell advised regarding the following:

1. Lake County Planning Commission's recommendations regarding a rezoning request from B and I-1 to MDPUD for a proposed planned unit development to be located on South Ridge Road. Administrator Siegel and the Board discussed this item at length.

2. Letter from Terry Kent of the Lake County General Health District regading Township's application for inspection of semipublic sewage disposal systems.

3. Letter from Laura Kramer Kuns of the Lake County General Health District regarding four property owners who do not wish to participate in the Maple Street Sanitary Sewer project.

Trustee Steele reported the Zoning Commission has a meeting scheduled on August 14th at 6:30 p.m. and the Board of Zoning Appeals has a meeting scheduled on August 15th at 7:00 p.m.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-21

A RESOLUTION TO REQUEST AN AMENDED CERTIFICATE
OF ESTIMATED RESOURCES FROM THE AUDITOR OF LAKE
COUNTY, AMEND PERMANENT APPROPRIATIONS AND TRANSFER.

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED.

Chrm. Haskell moved and Trustee Steele seconded to approve payment in the amount of $3,333.70 to Pipelines, Inc. for pipe and materials for Shepard Road Storm Sewer Project. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Mr. Jack Federau of Clark Road asked about getting another recycling schedule and was informed that copies are available in the office lobby or can be printed from the Township's website.

In regard to Administrator Siegel's request for an Executive Session, Chrm. Haskell moved and Trustee Steele seconded to adjourn to an Executive Session to discuss hiring of personnel. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to an Executive Session.)

Chrm. Haskell moved and Vice Chrm. Amos seconded to reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Regular Meeting was reconvened.)

Chrm. Haskell moved and Trustee Steele seconded to accept the resignation of William Barrett from the Board of Zoning Appeals and requested that a Resolution be prepared in recognition for his years of service to the Township. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business before the Board, Chrm. Haskell moved and Vice Chrm. Amos seconded the adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted August 21, 2007)

REGULAR MEETING - TUESDAY, AUGUST 21, 2007

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, August 21, 2007 at 10:00 a.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board also held an advertised Work Session prior to their Regular Meeting where various topics were discussed.

Chairman Haskell called the meeting to order and led the Pledge of Allegiance.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held Tuesday, August 7, 2007 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrm. Amos seconded to approve the minutes of the Special Meeting held Tuesday, July 31, 2007 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrm. Amos seconded to approve the minutes of the Special Meeting held Friday, July 6, 2007 at 8:30 a.m. POLL OF BOARD: 2 Ayes. MOTION PASSED. (Chrm. Haskell, absent at said meeting, abstained.)

Fiscal Officer Page reported financial information as follows: July 2007 receipts: $294,533.97; disbursements: $377,832.10; YTD 2007 receipts: $4,724,151.55; YTD 2007 disbursements: $4,347,380.39; reconciled cash on hand at 7/31/07: $3,206,444.86.

Fiscal Officer Page advised that the State Auditors are in-house and anticipate concluding the audit on Friday, August 24th.

Chrm. Haskell opened the meeting to the floor for questions or comments. Captain Sparkman provided an oral summary of Sheriff's Department events in the Township for July 2007.

Mr. Jack Federau commented on the number of vehicles which exceed the posted speed limit in the Clark Road area.

Administrator Siegel advised regarding:

1. Purchase option of leased Caterpillar D4CIII tractor - Following discussion, Chrm. Haskell moved and Trustee Steele seconded to complete the lease in the amount of $19,910.40 with Caterpillar Financial Services for the Caterpillar tractor. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Final draft of revised Cemetery Rules and Regulations - Vice Chrm. Amos moved and Trustee Steele seconded to adopt the revised Cemetery Rules and Regulations (copy attached) with an effective date of September 1, 2007. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Cemetery land clearing cost adjustment - Trustee Steele moved and Vice Chrm. Amos seconded to approve an expenditure in the amount of $3,900.00 to 1-2 Tree Service for an additional 1.3 acres of land cleared at the Cemetery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Expenses to haul stumps from Cemetery land clearing - Chrm. Haskell moved and Vice Chrm. Amos seconded to approve an expenditure at a cost not to exceed $2,900.00 for the hauling away of stumps from the Cemetery land clearing with the vendor to be determined. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Frank Gates group rating program - Chrm. Haskell moved and Vice Chrm. Amos seconded to contract with Frank Gates to rejoin the group rating program, effective January 1, 2008, and approve an expenditure in the amount of $4,318.00 and authorize Administrator Siegel to sign all necessary paperwork. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Board of Zoning Appeals appointment - Chrm. Haskell moved and Trustee Steele seconded to appoint Aven Malec to fill the unexpired term of William Barrett on the Board of Zoning Appeals. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

7. Schedule Fall Clean-up - Chrm. Haskell moved and Trustee Steele seconded to schedule Fall Clean-up to be held on Saturday, November 3rd. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved and Chrm. Haskell seconded to pay $2,000.00 to Louis Petrus for reconveyance of Graves 1 - 6 & 10 East, Lot 2 and Grave 10 East, Lot 3 of Division 13 in Center Road Cemetery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-22

A RESOLUTION HONORING
WILLIAM F. BARRETT, SR.
ON THE OCCASION OF HIS RETIREMENT
FROM THE PERRY TOWNSHIP BOARD OF ZONING APPEALS.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Trustee Steele reported the Zoning Commission has a Public Hearing/Regular Meeting scheduled on August 28th at 6:30 p.m.

There being no further business before the Board, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted September 4, 2007)

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