Perry Township Board of Trustees

Minutes of Meetings - December, 2005

REGULAR MEETING - - DEC. 6, 2005

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, December 6, 2005 at 7:00 p.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order, led the Pledge of Allegiance and advised that minutes of the previous meetings had been read. Vice Chrm. Amos moved and Trustee Haas seconded to approve the minutes of the Regular Meeting held Tuesday, November 15, 2005 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell inquired if there was any input from the audience. Jack Federeau of Clark Road inquired when the new Community Center would be open. Administrator Siegel replied that a temporary occupancy permit has been issued, but no cooking can be done until the Building Department approves the enhanced plans for the fire suppression system. Health Department will be out later in the week to inspect the kitchen facilities.

Clerk Page advised again regarding the need for a server upgrade and stated she will be asking the Board's approval of the quote from BPI. First Aid/CPR class and defibrillator training will be held for Admin personnel on Wednesday, December 7th.

Chrm. Haskell presented the following Resolution and moved its adoption:

RESOLUTION 2005-35

A RESOLUTION REQUESTING THE BOARD OF
LAKE COUNTY COMMISSIONERS
TO REDUCE THE SPEED LIMIT ON TURNEY ROAD.

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell advised regarding:

1. Chrm. Haskell moved and Trustee Haas seconded to pay $2313.98 to R.W. Sidley for Invoice 94316 for additional materials for parking lot and sidewalks at the Community Center. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Chrm. Haskell moved and Vice Chrm. Amos seconded to authorize expenditure of $3500.00 to various vendors for additional expenses to finish sidewalks and parking lot at the Community Center. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos advised regarding:

1. Vice Chrm. Amos moved and Chrm. Haskell seconded to pay $10,000.00 to Lake County Utilities for Perry Township's portion of the cost for paving the cul-de-sac at Springlake Drive. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Vice Chrm. Amos moved and Chrm. Haskell seconded to contract with Anthem Blue Cross and Blue Shield to provide health insurance coverage from December 15, 2005 thru December 14, 2006. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Vice Chrm. Amos moved and Chrm. Haskell seconded to contract with Metlife for dental coverage from December 15, 2005 thru December 14, 2006. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Initiative in place to enhance Lake County's economic development activities. More information should be coming in the near future. Leaders in the county community are organizing efforts for future events.

Trustee Haas moved and Chrm. Haskell seconded to pay $3467.40 to Lake County Oil for Road Department invoice I0091533. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell further advised regarding:

1. Letter was received from Mike Cochran of OTA advising that OTARMA is endorsed by OTA; OGRMP is not.

2. Zoning Commission will hold a Public Hearing on December 13th at 7:00 p.m. to consider a zoning district change, from R-1 (Residential) to PUD, submitted by Loreto Iafelice.

3. Community Development Block Grant funds received from Lake County in the amount of $25,000.00 which has been used to offset the costs of tables and chairs at the community center.

4. Discussion took place regarding various alternatives to curbside recycling which will no longer be used after the end of December. Chrm. Haskell stated that residents can keep their recycle bins, if they wish, to store their recyclables for drop off.

There being no further business,Chairman Haskell moved to adjourn the Regular Meeting. Vice Chrm. Amos seconded that motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted Dec. 20, 2005)

SPECIAL MEETING - - DEC. 8, 2005

The Perry Township Board of Trustees held a Special Meeting, immediately adjourning to an Executive Session to discuss employee compensation, on Thursday, December 8, 2005 at 8:00 a.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet. Trustee-Elect Nancy Steele was also present.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the meeting to order and moved to adjourn to an Executive Session to discuss employee compensation. Trustee Haas seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
(The Board adjourned to Executive Session.)

Following discussion, Vice Chrm. Amos moved and Chrm. Haskell seconded to reconvene the Special Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Special Meeting was reconvened.)

Further discussion took place regarding:

1. Division of departmental responsibilities
2. Regular work sessions and department participation in Regular Trustees' meetings
3. Equipment maintenance
4. Budget issues and Appropriations for 2006; long-range forecasting
5. Recreation/Senior Programming
6. Administrative and Employee policies
7. Laketran Contract

There being no further business before the Board, Chrm. Haskell moved and Vice Chrm. Amos seconded to adjourn the Special Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted Dec. 20, 2005)

SPECIAL MEETING - - DEC. 20, 2005

REORGANIZATION MEETING - PART I

The Perry Township Board of Trustees held a Special Meeting on Tuesday, December 20, 2005 at 9:00 a.m., to discuss reorganization matters. Present were Chairman Haskell, Vice Chrm. Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this Special Meeting according to law.

Chrm. Haskell called the meeting to order and moved to nominate Rick C. Amos as Chairman of the Board for 2005. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved to nominate Phillip S. Haskell as Vice Chairman of the Board for 2005. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved to make the following appointments for 2006:

- Phillip S. Haskell, Trustee in charge of Roads and Call's Pond;
- Rick C. Amos, Trustee in charge of Cemetery, Recreation Department and Parks;
- Nancy L. Steele, Trustee in charge of Town Hall, Administration Building, Tarbuck Building and Zoning;
- Rick C. Amos and Walter Siegel, Township representatives on Fire District Board
(beginning with 2007, representatives will serve two year terms on Fire Board)
- Rick C. Amos as representative and Nancy L. Steele as alternate to the Lake County Health Advisory Board.
- Nancy L. Steele as Township representative on the Perry Economic Development Council for a two-year term concluding December 31, 2007.
- Reappoint Jack Martin to the Zoning Board of Appeals for a five-year term, concluding December 31, 2010.
- Reappoint Mark Welch to the Zoning Commission Board for a five-year term, concluding December 31, 2010.

Chrm. Haskell seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved to hold the two Regular Meetings of the Board of Trustees each month; the first to be held on the first Tuesday of each month at 7:00 p.m. and the second to be held on the third Tuesday of each month at 10:00 a.m. Regular Meetings will be held in the Public Meeting Room of the Perry Township Administration Building, 3740 Center Road, Perry, Ohio, with the Board reserving the right to change the time and/or date of the meeting when deemed necessary. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved to establish an annual clothing allowance for all full-time and regular part-time Road, Cemetery and Park personnel in the amount of $200.00 to purchase work coats or coveralls, work shoes, and other necessary work clothing, and to allow a maximum carry over amount of $300.00 for any unused portion of said clothing allowance. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved to establish mileage reimbursement pursuant to the current IRS rate. Chrm. Haskell seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haas moved to supply prescription and non-prescription safety glasses, for all township employees who require them for the performance of their assigned duties, at a cost not to exceed $200.00 over a two-year period. Chrm. Haskell seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Pursuant to discussion, Chrm. Haskell moved to adopt the 2006 schedule of employee holidays (as attached to these minutes). Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

REHIRING AND REAPPOINTMENTS OF PERSONNEL FOR 2006:

Pursuant to discussion by the Board, Chrm. Haskell moved to adopt the hiring, rehiring and reappointments of personnel as set forth below. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

- BRIAN J. SILVIS, Road Supervisor

- RYAN E. SPRAGUE, Assistant Road Supervisor

- ALLAN L. LOCZY, "Class C" Road Department Laborer/Operator

- STANLEY W. CAIN, "Class C" Road Department Laborer/Operator

- WADE A. CROFOOT, Job Foreman and Training Supervisor

- JOHN P. ANZELC, "Class D" Road Department Laborer/Operator

- JOHN W. BAKER, "Class D" Road Department Laborer/Operator

- KATHY L. LEASURE, Cemetery Sexton; and to provide secretarial assistance on an "as needed" basis in the Trustees' and Cemetery Offices.

- ALAN FABEL, "Class B" Cemetery Laborer/Operator

- SANDRA M. MACK, Administrative Secretary in the Trustees' Office; Assistant Zoning Inspector (hourly rate consistent with that paid for Administrative Secretary position) and Zoning Commission Board Secretary

- MICHELE A. WOLTMAN, Clerk's Assistant; Assistant Cemetery Sexton, Tarbuck Center and Community Center Rental Agent

- KAREN L. SUNDY, Economic Development Assistant and Board of Zoning Appeals Secretary

- KELLY R. CHAPLIN, Senior Recreation Programs Director

- EMMA R. GARLAND, Clerical Support "as needed" in Administrative Office.

- CLAYTON KNAUFF, Laborer services as needed

- DAN FRAZIER, Laborer services as needed

- JANET K. PETROWSKI, Janitorial and cleaning services at the Administrative and Cemetery Offices.

- JEANETTA RACKLEY, Janitorial and cleaning services at the Administrative Office and Cemetery Office (as needed).

- JAMES M. LYONS, Attorney - Provide legal services for the Township.

- CALFEE, HALTER & GRISWOLD, Attorneys -Provide legal services for the Township.

- GEO. B.P. HASKELL, Attorney - Provide legal consulting services for the Township.

- JACK VAN KLEY, Attorney - Provide legal consulting services for the Township.

- SQUIRES & SANDERS, Attorneys-at-Law - Provide legal consulting services for the Township.

- GEORGE SMERIGAN, Oxbow Engineering - Provide engineering consulting service for Perry Township, as needed.

There being no further business before the Board, Trustee Haas moved to adjourn the Special Meeting. Chrm. Haskell seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted Jan. 3, 2006)

REGULAR MEETING - - DEC. 20, 2005

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, December 20, 2005 at 10:00 a.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order, led the Pledge of Allegiance and advised that minutes of the previous meeting had been read. Trustee Haas moved and Vice Chrm. Amos seconded to approve the minutes of the Regular Meeting held Tuesday, December 6, 2005 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved and Trustee Haas seconded to approve the minutes of the Special Meeting held Thursday, December 8, 2005 at 8:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Clerk Page reported the November, 2005 receipts at $73,745.13 and disbursements at $360,426.29. Year to date receipts are $7,220,817.82 and disbursements are $8,058,713.08. Cash on hand, reconciled at 11/30/05, was $3,245,136.21.

Clerk Page informed the Board that the work on the network server was scheduled and should begin as soon as all of the equipment arrives.

Chrm. Haskell inquired if there was any input from the audience. Larry Klco of Townline Road inquired whether a grand opening had been scheduled for the Community Center. Administrator Siegel replied it had been set for Wednesday, January 18, 2006 from 10:00 am to 2:00 pm.

Chrm. Haskell advised regarding the following:

1. Chrm. Haskell moved and Vice Chrm. Amos seconded to purchase 17 "Perry Township" signs at $165.00 each from Conrad Signs, total cost not to exceed $2805.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2005-37

A RESOLUTION TO APPROVE AND ADOPT THE FINAL 2005 PERMANENT APPROPRIATIONS IN THE TOTAL AMOUNT OF $14,602,742.77 AND TO APPROVE THE ENCUMBRANCE OF FUNDS NECESSARY FOR EXPENSES.

Trustee Haas seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2005-38

A RESOLUTION TO APPROVE AND ADOPT TEMPORARY APPROPRIATIONS
FOR 2006 IN THE TOTAL AMOUNT OF $6,182,506.46 AND TO
APPROVE THE ENCUMBRANCE OF FUNDS NECESSARY FOR EXPENSES.

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell moved and Vice Chrm. Amos seconded to approve purchase of a computer network server and Novell upgrade from BPI Information Systems at a cost of $5,386.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION 2005-36

A RESOLUTION HONORING AND RECOGNIZING VENITA K. ZIDONIS FOR
15 YEARS OF SERVICE TO THE PERRY TOWNSHIP
BOARD OF ZONING APPEALS.

Trustee Haas seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Vice Chrm. Amos discussed the following:

1. Proposal before the Zoning Commission from Loreto Iafelice to extend Red Mill Run with Phase III. Zoning Commission will next meet on January 11, 2006.

2. Lake County Economic Development Council meets the second Friday of each month; Vice Chrm. Amos plans to attend their next meeting which will feature Todd Davis, one of the developers of the new Fairport Harbor project.

Trustee Haas moved and Vice Chrm. Amos seconded to approve the ODOT 2005 Straight Line Mileage for Perry Township, (20.10 miles) as prepared by the Lake County Engineer's Office.
POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haas moved and Chrm. Haskell seconded to approve purchase of 350 tons of road salt from Morton Salt at $34.03/ton; total cost not to exceed $11,910.50. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2005-39

A RESOLUTION TO AUTHORIZE REPAYMENT OF FUNDS ADVANCED
FROM GENERAL FUND (01) TO ROAD & BRIDGE FUND (04)
IN THE AMOUNT OF $25,000.00.

Trustee Haas seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell discussed the following:

1. Recycling contract offered by Lake County - Chrm. Haskell stated he is not in favor of contracting for a 5 year period; things may change considerably within that time period. Lengthy discussion took place regarding other proposals which have also been submitted; the Board agreed to further consider the issue before making any decisions.

2. Chrm. Haskell moved and Vice Chrm. Amos seconded to schedule the Reorganizational Meeting-Part II for Tuesday, January 10, 2006 at 9:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being nothing further, Chrm. Haskell moved to adjourn the meeting. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted Jan. 3, 2006)

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