Perry Township Board of Trustees

Minutes of Meetings - December, 2008

REGULAR MEETING - TUESDAY, DECEMBER 2, 2008

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, December 2, 2008 at 7:00 p.m. Present were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Amos called the meeting to order and led the Pledge of Allegiance.

Vice Chrm. Steele moved and Trustee Haskell seconded to approve the minutes of the Public Hearing held Tuesday, November 18, 2008 at 9:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haskell moved and Vice Chrm. Steele seconded to approve the minutes of the Regular Meeting held Tuesday, November 18, 2008 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page reported the November, 2008 receipts at $78,228.38 and disbursements at $418,118.76. Year-to-date receipts total $3,303,762.73 and disbursements are $2,837,004.49. Cash on hand, reconciled at 11/30/08, was $3,746,596.07.

TFO Page reminded that the Reorganization Meeting will be held December 16, 2008 at 9:00 a.m., but also requested a work session with the Trustees to review appropriations and prepare the budget figures for 2009. The Board will meet from 8:30 a.m. on December 16th for that purpose.

Administrator Siegel discussed the following:

1. Vice Chrm. Steele moved and Trustee Haskell seconded to contract with Medical Mutual to provide health insurance for Perry Township employees from December 15, 2008 to November 30, 2009. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Trustee Haskell moved and Vice Chrm. Steele seconded to contract with MetLife to provide dental insurance for Perry Township employees from December 15, 2008 to December 14, 2009. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Vice Chrm. Steele moved and Trustee Haskell seconded to contract with Anthem Life Insurance to provide life insurance for Perry Township employees from December 15, 2008 to December 14, 2009. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Trustee Haskell moved and Vice Chrm. Steele seconded to reappoint Walter Siegel as representative to the JEDD Board for a four year term beginning September 1, 2008. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Vice Chrm. Steele moved and Trustee Haskell seconded to contract with H & H Land Clearing for grinding and removal of waste material at Service Garage, cost not to exceed $2800.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Trustee Haskell moved and Vice Chrm. Steele seconded to contract with Universal Disposal to provide trash bags for sale to residents, new bag price will be $21.50/bundle of 10 bags. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

7. Administrator Siegel reviewed the status of the Community Center's storage building construction. Siding is being put on and electrical work should be complete this week.

Trustee Haskell moved and Vice Chrm. Steele seconded to authorize payment of $4455.00 to Squires, Sanders & Dempsey LLP for Inv. 8415804. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Steele inquired about manning the recycling center at the Road Garage. Administrator Siegel replied that there haven't been any issues thus far.

Trustee Haskell moved and Vice Chrm. Steele seconded to amend the Zoning Resolution by adopting Section 213, Conditional Use: Addition of Bed & Breakfast (Section 213.13). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (This amendment will be effective January 2, 2009.)

Chrm. Amos then opened the meeting to audience input. Mark Welch of the Coastal Planning Commission reminded the Board that a commission meeting was scheduled. Brief discussion took place regarding slated projects and rumored funding for those projects.

There being no further business before the Board, Trustee Haskell moved and Vice Chrm. Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted December. 16, 2008)

REORGANIZATION MEETING - TUESDAY, DECEMBER 16, 2008

The Perry Township Board of Trustees held their Reorganization Meeting on Tuesday, December 16, 2008 at 9:00 a.m. Present were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session prior to their Reorganization Meeting and various items were discussed.

Chrm. Amos called the meeting to order. The Board began by appointing officers for 2009. Vice Chrm. Steele moved to appoint Phil Haskell as Chairman of the Board, Rick Amos as Vice Chairman and Nancy Steele as Trustee. Trustee Haskell seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haskell moved and Vice Chrm. Steele seconded to make the following appointments of Board members for 2009. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

1) Rick Amos in charge of Road Department and Call's Pond.
2) Nancy Steele in charge of Park and Cemetery departments.
3) Phil Haskell in charge of Town Hall, Administration Office and Zoning Department.
4) Nancy Steele as representative to the Lake County Health District with Rick Amos serving as Alternate.
5) Nancy Steele and Walter Siegel as representatives to the Joint Fire District.

Vice Chrm. Steele moved and Trustee Haskell seconded to continue the current schedule of times for Regular Meetings of the Board of Trustees in 2009 with meetings held on the first Tuesday of each month at 7:00 p.m. and on the third Tuesday of each month at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haskell moved and Vice Chrm. Steele seconded to establish an annual clothing allowance of $200.00 for all full-time and part-time Road, Cemetery and Park personnel with a maximum carryover amount of $300.00 unused allowance. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Steele moved and Trustee Haskell seconded to establish the mileage reimbursement rate to be consistent with established IRS rates ($.55/mile @ 1/1/09). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haskell moved and Vice Chrm. Steele seconded to supply prescription and non-prescription safety glasses for all township employees who require them for the performance of their assigned duties, cost not to exceed $200.00 over a two-year period. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Steele moved and Trustee Haskell seconded to reappoint Arthur Zentgraf to the Perry Economic Development Council for a two-year term concluding December 31, 2010. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haskell moved and Vice Chrm. Steele seconded to reappoint Randy Vermilya to the Zoning Commission Board for a five-year term concluding December 31, 2013. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Steele moved and Trustee Haskell seconded to reappoint Mark Woltman to the Zoning Appeals Board for a five-year term concluding December 31, 2013. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haskell moved and Vice Chrm. Steele seconded to approve the wage schedule for 2009 as discussed and presented. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haskell moved and Vice Chrm. Steele seconded to extend Walter Siegel's employment contract as Administrator, covering the period 1/1/10 thru 12/31/14. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business for the Reorganization Meeting, Trustee Haskell moved and Vice Chrm. Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted January 2, 2009)

REGULAR MEETING - TUESDAY, DECEMBER 16, 2008

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, December 16, 2008 at 10:00 a.m. Present were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session prior to their Regular Meeting and various items were discussed.

Chrm. Amos called the meeting to order and led the Pledge of Allegiance. Sheriff Dunlap and Captain Sparkman of the Sheriff's Department reviewed the CAD Report for November and discussed activities in Perry Township during that period. Sheriff Dunlap reassured those present that the quality of service will remain high despite the economic difficulties expected in 2009. Sheriff Dunlap also appealed to the students who were in the audience to "do the right thing" and help to shape the future of our country in an ethical direction.

Chrm. Amos welcomed the students of Perry High School who were on hand to receive resolutions recognizing their achievements in various sports. Chrm. Amos moved to adopt Resolutions 2008-57 thru 2008-88 (individual resolutions on file). Trustee Haskell seconded. POLL OF BOARD: 3 Ayes. RESOLUTIONS ADOPTED. (Recipients appear below:)

Administrator Siegel briefly discussed receiving the check for the Ohio Bureau of Workers Comp performance bonus as well as some maintenance work that is being done on Road Department vehicles. The next projects being planned are painting the Trustees' meeting room, the lobby and the Clerk's office.

Chrm. Amos presented the following captioned Resolution and moved its adoption;

RESOLUTION 2008-89

A RESOLUTION HONORING THOMAS B. deHAAS III FOR ATTAINING THE
RANK OF EAGLE SCOUT IN THE BOY SCOUTS OF AMERICA TROOP 7

Vice Chrm. Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Amos presented the following captioned Resolution and moved its adoption;

RESOLUTION 2008-90

A RESOLUTION TO REQUEST AN AMENDED CERTIFICATE OF ESTIMATED
RESOURCES AND AMEND PERMANENT APPROPRIATIONS FOR ROAD AND
FEMA GRANT FUNDS

Trustee Haskell seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Amos presented the following captioned Resolution and moved its adoption;

RESOLUTION 2008-91

A RESOLUTION APPROVING TRANSFER OF FUNDS FROM THE
GENERAL FUND (01) TO CAPITAL PROJECT FUND (21)

Vice Chrm. Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Amos presented the following captioned Resolution and moved its adoption;

RESOLUTION 2008-92

A RESOLUTION TO APPROVE AND ADOPT THE 2009 TEMPORARY APPROPRIATIONS
IN THE TOTAL AMOUNT OF $3,081,715.00 AND TO APPROVE THE
ENCUMBRANCE OF FUNDS NECESSARY FOR EXPENSES.

Trustee Haskell seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Trustee Haskell moved and Vice Chrm. Steele seconded to approve the minutes of the Regular Meeting held Tuesday, December 2, 2008 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

The Board discussed various projects they'd like to accomplish this year including the possibility of screening in the patio at the Community Center and constructing a columbarium at Center Road Cemetery.

In addition, Chrm. Amos moved and Trustee Haskell seconded to adopt the 2009 Schedule of Employee Holidays. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (See schedule attached to these minutes.)

There being no further business before the Board, Trustee Haskell moved and Vice Chrm. Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted January 2, 2009)

Questions? Comments? E-Mail us! Click Here!