Perry Township Board of Trustees
Minutes of Meetings - February, 2010
REGULAR MEETING - TUESDAY, FEBRUARY 2, 2010
The Perry Township Board of Trustees held a Regular Meeting on Tuesday, February 2, 2010 at 7:00 p.m. Present
were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those
whose names appear on the attached attendance sheet.
The News Herald was advised of this meeting according to law.
Chrmn. Amos called the meeting to order and led the Pledge of Allegiance.
Chrmn. Amos moved and Vice Chrwmn. Steele seconded to approve the minutes of the Regular Meeting held Tuesday,
January 19, 2010 at 10:00 a.m. POLL OF BOARD: 2 Ayes. MOTION PASSED. Trustee Haskell abstained as he was absent
from this meeting.
Chrmn. Amos recognized Fiscal Officer Page who advised the Board regarding Resolution No. 2010-02. The Resolution
re-establishes Fund 27 as the ODNR Capital Legislative Grant Fund with an amendment to the Township's Original
Certificate of Estimated Resources and Receipt and Disbursement Appropriations. The Board reviewed the matter and
Chrmn. Amos presented the following captioned Resolution and moved its adoption:
RESOLUTION NO. 2010-02
A RESOLUTION TO RE-ESTABLISH FUND 27, RECEIPT ACCOUNTS,
APPROPRIATION LINE ITEMS AND TEMPORARY APPROPRIATIONS
FOR FUND 27 AND REQUEST AN AMENDED CERTIFICATE
OF ESTIMATED RESOURCES FROM THE AUDITOR OF LAKE COUNTY
Trustee Haskell seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. Complete Resolution on file.
Chrmn. Amos opened the meeting to the floor. Resident Judy Wilson inquired regarding the status of policing junk
cars. The issue was discussed at a prior meeting and she was informed that policies have been collected from other
Lake County townships and were being reviewed to refine our policy. There was again conversation concerning hiring
of additional personnel to handle the physical element of Zoning inspections and subsequent enforcement. Mrs. Wilson
was further assured that the Trustees and the Administrator are actively working towards resolution of the matter.
Chrmn. Amos recognized Administrator Siegel who advised concerning the following items:
1. Advertising for Bids for the Summer Swim Program - Vice Chrwmn. Steele moved and Trustee Haskell seconded to
advertise for bids for the Program on February 15 and 22 and to open the bids received on February 26 at 10:00
a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
2. Community Map - Administrator Siegel inquired if the Map should be redone since it hasn't been produced since
2004. The Board discussed issues regarding local business subscriptions in the present economy, map companies and
the Township's financial commitment to mail the map. They agreed that since the Ohio Township Association's Winter
Conference was approaching and that the vendors would be on site and available to discuss the project, the matter
will be TABLED for review in March or when the information is available.
3. Real Property tax exemption - the Ohio Department of Taxation has been contacted and the pending Application
has been sent along to its next reviewer and we are anticipating receipt of the exemption shortly. In the mean
time, taxes will be paid with hopes of reimbursement in coming months. In addition, an Application for Exemption
for the Community Center's storage building has been filed.
4. ODNR Legislative Grant Project - Jason Boyd from the Lake County Planning Commission and Lynn Egensberger from
Oxbow Engineering will attend the Board's work session on February 16, 2010 to propose erosion control on the Community
Center side of Township Park.
5. Septic Easements - Trustee Haskell moved and Vice Chrwmn. Steele seconded to approve easements for Robert
& Almeta Morris, Clayton C. Knauff and Eileen J. Kertcher. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
6. Land Use and Zoning Committee - Since Ruth Garland has stepped down from this appointment and at Administrator
Siegel's suggestion, Vice Chrwmn. Steele moved and Trustee Haskell seconded to appoint Aven Malec as Perry Township's
representative. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
7. MIS Services - Trustee Haskell moved and Vice Chrwmn. Steele seconded to approve hiring Mike Schreiber of Paradigm
Business Integrators to provide services as needed. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
8. Security for Senior Addition - a quote has been solicited and received from Santee Security for inclusion of
the Senior Addition to the existing security system at the Community Center. Trustee Haskell moved and Vice Chrwmn.
Steele seconded to approve expenditure to Santee Security in the amount of $6,152.55 for security system, fire
add-on and additional cameras. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
9. Health Insurance Plan revisions - Chrmn. Amos discussed HRA revisions to the plan previously approved. In short,
employee deductibles will be increased but reimbursed to the level of the present plan. A third party administrator
will process Explanations of Benefits received from Medical Mutual and issue reimbursement checks to employees
for payment to providers. Both the third party administrator and Medical Mutual will charge for their service in
this effort. It is anticipated that initial savings in instituting this type of health insurance structure will
be approximately $84,000.00. However, there will be a Third Party Administrator involved to process payments to
employees and Medical Mutual is charging for duplicate Explanations of Benefits.
Chrmn. Amos moved and Trustee Haskell seconded to approve amendment of the current health insurance with Medical
Mutual of Ohio through COSE. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS,
Chrmn. Amos moved and Vice Chrwmn. Steele seconded to hire North Coast Administrators, Inc. as Third Party Administrators
for Perry Township's health insurance plan at an initial cost of $300.00 for set-up and documentation with $10.00
per month, per participant (total: $2,340.00 annually). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
Chrmn. Amos moved and Trustee Haskell seconded to approve an additional $5.00 per month, per employee to Medical
Mutual of Ohio for duplication of EOB's ($1,020.00 annually). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
Administrator Siegel will provide information to all employees as well as provide information forms to them to
facilitate TPA set-up.
Chrmn. Amos recognized Vice Chrwmn. Steele who advised that the Cemetery Rules and Regulations Handbook reprint
was in progress and we should have copies to deliver as necessary shortly. Trustee Haskell confirmed that he had
reviewed the book and had no changes.
Chrmn. Amos recognized Trustee Haskell who advised on several items. The Township has received correspondence from
Dominion East Ohio regarding the increased AMR Cost Recovery Charge to Dominion customers. In short, the cost is
presently .30 per month and is expected to increase to at least .49 per month. The increase is to be submitted
to the PUCO's approval process.
Trustee Haskell advised that the Board of Zoning Appeals would meet on February 9 at 7:00 p.m.
Trustee Haskell reviewed charts provided to all that reflect Abitibi collection and revenue figures. There is still
some concern with calculations of volume as they relate to revenues and Trustee Haskell will continue to review.
Trustee Haskell advised that there is a Coastal Planning meeting scheduled for February 24, 2010 at the Planning
Commission offices. After discussion, Vice Chrwmn. Steele will attend the meeting if she is available.
Further, Trustee Haskell advised that the annual budget meeting for the Lake County General Health District will
be held on March 15, 2010. The proposed budget is on file and comments are requested by March 8, 2010.
Trustee Haskell commented that Chris Galloway has provided information concerning the Eco grant meeting.
Chrmn. Amos advised that he had attended H.B. 9 training as the designee for Vice Chrwmn. Steele, Trustee Haskell
and Fiscal Officer Page. He provided information for receipt by each Official of written verification from the
Secretary of State's Office. Fiscal Officer Page advised that when received, all documentation must be copied for
her files for provision to the State Auditors upon request. She further advised that her requirement for the training
was completed in summer, 2008.
Chrmn. Amos briefly reviewed the Illuminating Co.'s recent increase in rates. He advised that the increase generally
affects those who were on discount plans with the Illuminating Co.
Chrmn. Amos discussed the ongoing issue regarding the new FEMA Flood Plain Maps recently received. Judy Wilson
joined the discussion and at her request, was provided a copy of the new map as received. The Board and Administrator
agreed that all of the work put in to remove what residents and the Township saw as unnecessarily included has
been completely undone by this map revision. Administrator Siegel is pursuing resolution and will advise.
There being no further business before the Board, Chrmn. Amos moved and Vice Chrwmn. Steele seconded to adjourn
the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
MEETING ADJOURNED.
(Minutes Adopted February 16, 2010)
SPECIAL MEETING - TUESDAY, FEBRUARY 9, 2010
The Perry Township Board of Trustees held a Special Meeting on Tuesday, February 9, 2010 at 1:30p.m. Present
were Chairman Amos, Vice Chairman Steele, Trustee Haskell and Fiscal Officer Page.
The News Herald was advised of this meeting according to law.
Chrmn. Amos called the meeting to order and moved to adjourn to Executive Session for the purpose of discussing
employment of a public employee. Trustee Haskell seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
There being no further business before the Board, Chrmn. Amos moved and Vice Chrwmn. Steele seconded to adjourn
the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
MEETING ADJOURNED.
(Minutes Adopted February 16, 2010)
REGULAR MEETING - TUESDAY, FEBRUARY 16, 2010
The Perry Township Board of Trustees held a Regular Meeting on Tuesday, February 16, 2010 at 10:00a.m. Present
were Chairman Amos, Vice Chairwoman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those
whose names appear on the attached attendance sheet.
The News Herald was advised of this meeting according to law.
The Board held an advertised Work Session prior to their Regular Meeting.
Chrmn. Amos called the meeting to order and led the Pledge of Allegiance.
Vice Chrwmn. Steele moved and Trustee Haskell seconded to approve the minutes of the Regular Meeting held Tuesday,
February 2, 2010 at 7:00p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
Trustee Haskell moved and Vice Chrwmn. Steele seconded to approve the minutes of the Special Meeting held on February
9, 2010 at 1:30p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
Chrmn. Amos recognized Fiscal Officer Page who advised the Board regarding the January financials: Receipts, $180,124.75,
Expenditures, $216,356.23, Reconciled cash on hand at January 31, 2010, $3,323,635.49.
Chrmn. Amos open the meeting to the Floor and recognized Marion McMahon of the Gazette who asked if agendas were
prepared for work sessions and was advised that they were not. Ms. McMahon asked to be advised if specific items
were being considered for discussion in the future.
Chrmn. Amos recognized Captain Sparkman of the Lake County Sheriff's Department who reviewed the activity reports
for January, 2010.
Trustee Haskell inquired of Captain Sparkman concerning the issues of the Ashtabula County Sheriff's Department.
Captain Sparkman advised that assistance would be provided as necessary. He also advised that the Park Patrols
would commence in March.
Chrmn. Amos recognized Administrator Siegel who advised concerning the following items:
1. Sheriff's Patrol Agreement - Vice Chrwmn. Steele presented the following captioned Resolution and moved its
adoption:
RESOLUTION NO. 2010-03
A RESOLUTION AUTHORIZING THE TOWNSHIP TRUSTEES
TO ENTER INTO A CONTRACT WITH THE
LAKE COUNTY SHERIFF'S DEPARTMENT FOR
ADDITIONAL POLICE PROTECTION AT PERRY TOWNSHIP PARK
TOTAL COST OF WHICH WILL NOT EXCEED $8,000.00
Trustee Haskell seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. Complete Resolution on file.
2. Contribution to the Perry Area Joint Recreation District - Trustee Haskell moved and Vice Chrwmn. Steele seconded
to contribute the sum of $52,939.64 to the Perry Area Joint Recreation District to subsidize recreation programs.
POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
3. Service Project for the Perry High School Track team.
4. Employee meeting on Wednesday, February 24, 2010 regarding health insurance plan changes.
5. Final Determination has been received from the Ohio Department of Taxation for the cemetery property. Reimbursement
has been received in the amount of $5,279.18 for taxes paid in 2009.
6. Requested a brief executive session.
Vice Chrwmn. Steele advised that the Road Department was busy and that the road salt supplies on hand were good.
Trustee Haskell advised concerning the following items:
1. Moved to pay $500.00 to Patricia McCulloch for reconveyance of graves at the Center Road Cemetery. Vice Chrwmn.
Steele seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
2. Community Economic Development meeting has not been rescheduled. A possible topic at the next meeting could
be concerning community wide Wi-Fi.
3. Abitibi - There are still bin volume issues and seemingly creative accounting on the part of Abitibi that he
continues to monitor and deal with when appropriate.
4. Abitibi Scholarship - Maintain 2 $1,000.00 scholarships as previously agreed despite reduced revenues from
the service. Trustee Haskell moved and Vice Chrwmn. Steele seconded to provide 2 $1,000.00 scholarships through
the Perry Foundation. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
5. Perry Historical Society meeting was recently held and they have decided to provide a $1,000.00 scholarship
through the Perry Foundation to facilitate college education or even Boys & Girls State.
6. Perry Historical Society has requested to use the tent for the August Street Sale.
7. Perry Historical Society has requested better snow removal at Town Hall. Their next meeting is March 13, 2010.
8. Painesville Municipal Court probationer has been assigned a automobile detailing project from the Sheriff's
Department. Mr. Haskell asked that his gratitude be extended accordingly.
Trustee Haskell moved to adjourn the meeting to an Executive Session pursuant to ORC §121.22(G)(3) (possible
litigation). Vice Chrwmn. Steele seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. Discussion held and the
Session adjourned to the Regular Meeting.
There being no further business before the Board, Vice Chrwmn. Steele moved and Trustee Haskell seconded to adjourn
the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.
MEETING ADJOURNED.
(Minutes Adopted March 2, 2010)
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