Perry Township Board of Trustees

Minutes of Meetings - January, 2005

REGULAR MEETING - TUESDAY, JANUARY 4, 2005

The Perry Township Board of Trustees held a Regular Meeting and its Reorganization-Part I Meeting on Tuesday, January 4, 2005 at 7:00 p.m. Present were Chairman Haas, Vice Chrm. Haskell, Trustee Amos, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haas called the meeting to order and led the Pledge of Allegiance and moved to appoint Phillip Haskell as Chairman of the Board of Trustees. Trustee Amos seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved and Trustee Haas seconded to appoint Rick Amos as Vice Chairman of the Board of Trustees. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved and Trustee Haas seconded to approve the minutes of the Regular Meeting held Tuesday, December 21, 2004 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Chrm. Haas abstained as he was absent from the meeting.)

Vice Chrm. Amos moved and Trustee Haas seconded to approve the minutes of the Public Hearing held Tuesday, December 28, 2004 at 7:00 p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED. (Chrm. Haskell abstained as he was absent from the meeting.)

Chrm. Haskell asked for input from the audience. There being none, Clerk Page advised regarding:

1. Regular Meeting on January 18, 2005 has been rescheduled to 4:00 p.m. instead of 10:00 a.m.

2. Public Hearing for Baldwin & Greening lighting petition will be rescheduled as soon as the lighting petition has been certified by the Clerk.

3. Clerk's dot matrix printer is in need of repairs. No recommendations as yet, Clerk Page will advise the Board when repairs and costs are determined.

4. Year end reconciliation has been finished and temporary appropriations for 2005 have been prepared. The Board will have until March 31st to make any changes to the permanent appropriations. Chrm. Haskell moved and Trustee Haas seconded to schedule the Reorganization II Meeting for January 11th at noon, followed by a work session to discuss budgetary projections. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2005-01

A RESOLUTION TO APPROVE AND ADOPT
THE 2005 TEMPORARY APPROPRIATIONS
IN THE AMOUNT OF $14,001,864.98

Trustee Haas seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell advised regarding:

1. Work session scheduled for January 25, 2005 at 6:30 p.m. to discuss camping procedures at Perry Township Park with the Park Managers. Chrm. Haskell will gather the necessary data for the work session.

2. Dominion East Ohio Gas has responded to the petition from Baldwin and Greening residents. The estimated cost for installation is $60,000.00. Administrator Siegel will advise the petitioners.

3. The annual questionnaire and survey has been received from the County for the Recycling and Solid Waste Collection. Administrator Siegel will complete the survey and provide copies to the Board.

4. Reimbursement in the amount of $500.00 has been received for damage to the guardrail at the intersection of River Road and Webb. Money will be used to offset Road Department expenses to make the repairs.

5. Letter received from B.R. Knez Construction advising of their company being named 2004 Builder of the Year by the Greater Cleveland Home Builders Associaiton.

Trustee Amos advised the Zoning Commission will meet on January 12th at 7:30 p.m. to continue the Public Hearing regarding the rezoning request from Knez Construction. The Public Hearing will be followed by a Regular Meeting.

REORGANIZATION I MEETING

Chrm. Haskell moved to appoint Thomas C. Haas as Trustee in charge of Roads and Call's Pond. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved to appoint Phillip S. Haskell as Trustee in charge of Cemetery and Park Departments, Town Hall, Admin and Tarbuck Buildings. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haas moved to appoint Rick C. Amos as Trustee in charge of the Zoning Department. Chrm. Haskell seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved to reappoint Rick C. Amos and Walter R. Siegel as representatives for Perry Township to the Perry Joint Fire District. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved to appoint Thomas C. Haas as representative to Lakeland Freeway Extension Association with Rick C. Amos as alternate. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haas moved to appoint Rick C. Amos as representative and Phillip S. Haskell as alternate to the Lake County Health Advisory Board. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved to reappoint Arthur Zentgraf to the Perry Economic Development Council for a two year term concluding December 31, 2006. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved to reappoint Toni Kramer to the Zoning Board of Appeals for a five-year term, concluding December 31, 2009. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved to reappoint Arthur Zentgraf to the Zoning Commission Board for a five-year term, concluding December 31, 2009. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved to hold the two Regular Meetings of the Board of Trustees each month; the first to be held on the first Tuesday of each month at 7:00 p.m. and the second to be held on the third Tuesday of each month at 10:00 a.m. Regular Meetings will be held in the Public Meeting Room of the Perry Township Administration Building, 3740 Center Road, Perry, Ohio, with the Board reserving the right to change the time and/or date of the meeting when deemed necessary. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved to establish an annual clothing allowance for all full-time and regular part-time Road, Cemetery and Park personnel in the amount of $200.00 to purchase work coats or coveralls, work shoes, and other necessary work clothing, and to allow a maximum carry over amount of $300.00 for any unused portion of said clothing allowance. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Haas moved to establish mileage reimbursement pursuant to the current IRS rate. Chrm. Haskell seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Clerk Page will research the current rate and update the Board with any subsequent rate changes.)

Chrm. Haskell moved to supply prescription and non-prescription safety glasses, for all township employees who require them for the performance of their assigned duties, at a cost not to exceed $200.00 over a two-year period. Trustee Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Pursuant to discussion, Chrm. Haskell moved to adopt the 2005 schedule of employee holidays (as attached to these minutes). Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

REHIRING AND REAPPOINTMENTS OF PERSONNEL FOR 2005:

Pursuant to discussion by the Board, Chrm. Haskell moved to adopt the hiring, rehiring and reappointments of personnel as set forth below. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

- BRIAN J. SILVIS, Road Supervisor

- RYAN E. SPRAGUE, Assistant Road Supervisor

- WADE A. CROFOOT, Job Foreman

ALLAN L. LOCZY, "Class C" Road Department Laborer/Operator

STANLEY W. CAIN, "Class C" Road Department Laborer/Operator

- JOHN P. ANZELC, "Class C" Road Department Laborer/Operator

- JOHN W. BAKER, "Class D" Road Department Laborer/Operator

- KATHY L. LEASURE, Cemetery Sexton; and to provide secretarial assistance on an "as needed" basis in the Trustees' and Cemetery Offices.

- ALAN FABEL, "Class A" Cemetery Laborer/Operator

- SANDRA M. MACK, Administrative Secretary in the Trustees' Office; Assistant Zoning Inspector (hourly rate consistent with that paid for Administrative Secretary position) and Zoning Commission Board Secretary

- MICHELE A. WOLTMAN, Clerk's Assistant; Assistant Cemetery Sexton and Tarbuck Center Rental Agent

- EMMA R. GARLAND, Clerical Support "as needed" in Administrative Office.

- VENITA K. ZIDONIS, Zoning Appeals Board Secretary

- JANET K. PETROWSKI, Janitorial and cleaning services at the Administrative and Cemetery Offices

- JAMES M. LYONS, Attorney - Provide legal services for the Township

- CALFEE, HALTER & GRISWOLD, Attorneys -Provide legal services for the Township

- GEO. B.P. HASKELL, Attorney - Provide legal services for the Township, as needed

- JACK VAN KLEY, Attorney - Provide legal services for the Township, as needed

- JOHNSON & ANGELO, Attorneys - Provide labor consulting services for Perry Township, as needed.

- GEO. B.P. HASKELL, Attorney - Provide legal consulting services for the Township.

- BARBARA VARANESE - Provide consulting services re: tax matters

- GEORGE SMERIGAN, Northstar Planning & Design and Oxbow Engineering - Provide engineering consulting service for Perry Township, as needed.

- JEANETTA RACKLEY - Provide janitorial services for Administrative office.

Vice Trustee Haskell moved to schedule Part II of the Reorganization Meeting for Tuesday, January 13, 2004 at 10:30 a.m. Chrm. Haskell seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business before the Board, Trustee Amos moved to adjourn the Special Meeting. Vice Trustee Haskell seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted January 18, 2005)

SPECIAL MEETING - JANUARY 11, 2005

REORGANIZATION MEETING - PART II

The Perry Township Board of Trustees held a Special Meeting on Tuesday, January 11, 2005 at 12:00 p.m., to discuss reorganization and other matters. Present were Chairman Haskell, Vice Chairman Amos, Trustee Haas, Clerk Page and Administrator Siegel.

The News Herald was advised of this Special Meeting according to law.

Chrm. Haskell called the meeting to order and moved to adjourn to an Executive Session to discuss personnel compensation for 2005. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. The Board adjourned to an Executive Session.

Following discussion on rates and classifications, Chrm. Haskell moved to adjourn the Executive Session and reconvene the Special Meeting. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. The Special Meeting was reconvened.

Employee wage rates for 2005, as discussed, are listed as follows:

BRIAN J. SILVIS, Road Supervisor, $23.00/hr

RYAN E. SPRAGUE, Assistant Road Supervisor, $19.50/hr

STANLEY W. CAIN, Class C Laborer/Operator (Road), $16.00/hr

WADE A. CROFOOT, Job Foreman (Road), $19.00/hr

JOHN P. ANZELC, Class D Laborer/Operator (Road), $14.25/hr

JOHN W. BAKER, Class D Laborer/Operator (Road), $13.25/hr

ALAN F. FABEL, Class A Laborer/Operator (Cemetery), $19.00/hr

ALLAN L. LOCZY, Class B Laborer/Operator (Cemetery), $16.75/hr

KATHY L. LEASURE, Cemetery Sexton, $700.00/mo
-Secretarial Assistance in
Trustees & Cemetery Office
as requested, $13.50/hr

SANDRA M. MACK, Administrative Secretary in Trustees Office, $16.50/hr
-Secretary, Zoning Commission Board
-Assistant Zoning Inspector

MICHELE A. WOLTMAN, Clerk's Assistant, $15.50/hr
-Assistant Cemetery Sexton
-Tarbuck Rental Agent

EMMA RUTH GARLAND, Receptionist (As Needed), $9.25/hr

VENITA K. ZIDONIS, Secretary, Zoning Appeals Board:
Each Meeting attended, $ 90.00/ea
Additional secretarial work as
requested by ZA Board, $ 13.00/hr

ZONING COMMISSION
BOARD MEMBERS, For each meeting attended, $ 60.00/ea

ZONING APPEALS
BOARD MEMBERS, For each meeting attended, $ 60.00/ea

JANET K. PETROWSKI, Janitorial Services:

-Administrative Office (rate per cleaning), $100.00/ea.
-Cemetery Office (rate per cleaning), $ 40.00/ea.

JEANETTA RACKLEY, Janitorial Services:

-Administrative Office (rate per cleaning), $ 95.00/ea.

-Cemetery Office (rate per cleaning), $ 35.00/ea

JAMES LYONS, To provide Legal Services, $35,000/yr (Attorney at Law)

GEORGE B.P. HASKELL, To provide Legal Services for the Township, (Attorney at Law)

MICHAEL J. ANGELO, To provide Labor Consulting Services for the Township, as needed.

BARRY KEEFE (Attorney), To provide Legal Counsel as needed

GEORGE SMERIGAN, To provide engineering services for the Township, (Oxbow Engineering)

JACK VAN KLEY (Attorney), To provide Legal Counsel as needed

ALL PART TIME EMPLOYEES SHALL RECEIVE THE CURRENT MINIMUM HOURLY WAGE RATE OR A WAGE SET BY THE BOARD AT THE TIME OF HIRE.

Vice Chrm. Amos moved to adopt the wage schedule as set forth above, effective with the first pay period paid for 2005. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved to hire Karen Sundy as Economic Development Assistant at a yearly salary of $33,000.00 (total cost of employee to be shared equally by Perry Economic Development Council and Perry Township, with quarterly billings to Perry Economic Development Council). Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Brief discussion took place regarding vacation carryover policy and was TABLED until further clarification could be obtained from legal counsel.

Chrm. Haskell moved to adopt job descriptions as follows: Road Department Superintendent, Assistant Road Department Superintendent, Job Foreman, Classes A, B, C and D Laborer Operators. Trustee Haas seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

The Board then conducted a Work Session related to budgetary matters. No motions were made pertaining to Township business.

Following the Work Session and there being no further business, Chrm. Haskell moved to adjourn the Special Meeting. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted February 18, 2005)

REGULAR MEETING - JANUARY 18, 2005

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, January 18, 2005 at 10:00 a.m. Present were Chairman Haskell, Vice Chrm. Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order and led the Pledge of Allegiance. Vice Chrm. Amos moved and Trustee Haas seconded to approve the minutes of the Regular & Reorganizational Meeting - Part I held Tuesday, January 4, 2005 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved and Trustee Haas seconded to approve the minutes of the Reorganizational Meeting-Part II and Work Session held Tuesday, January 11, 2005 at 12:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Clerk Page reported the December, 2004 receipts at $143,696.09 and disbursements at $120,527.24. Year-to-date receipts were $7,073,624.22 and disbursements were $6,386,120.78. Cash on hand, reconciled at 12/31/04, was $4,091,601.35.

Chrm. Haskell moved and Trustee Haas seconded to recommend that Robert Shiner of Mentor be granted Perry Township's proxy vote in NOPEC matters before its board. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell asked for input from the audience. Jack Federau of Clark Road commended the Road Department on the work they've done during the winter in keeping the roads cleared. Larry Klco of Townline Road commented on the turn signal not working at the intersection of Center Road and Route 20. The timing of the signal is too fast not allowing traffic to get safely through the intersection before changing. Chrm. Haskell directed Administrator Siegel to researching the sequencing on the traffic lights at the intersection.

Administrator Siegel outlined the list of items to discuss with the contract manager for the Community Center regarding construction. Administrator Siegel will compile items for discussion. Larry Klco offered to give contact information to Administrator Siegel for distributors in the area who deal in second hand stainless steel appliances and materials.

Chrm. Haskell reminded the Board of the scheduled Work Session on January 25, 2005 at 6:30 p.m. to discuss Park matters. Chrm. Haskell stated that the schedule of bands and concerts would be finalized in April and appear in the Township newsletter.

Trustee Haas moved and Chrm. Haskell seconded to purchase 200 tons of road salt from Morton Salt, at a cost not to exceed $6,544.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos advised the Zoning Commission met during the previous week and the requested from Knez Construction to rezone four parcels on Clark Road from industrial to residential was denied.

Chrm. Haskell asked for any additional input. Administrator Siegel discussed possible purchase of an ice making machine for use by the Rec Board. Michael D'Aquila of Perry Village noted that a 300 lb. ice machine would cost approximately $3,000.00. More research will be done on machines and costs.

There being no further business before the Board, Trustee Haas moved to adjourn the meeting. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Mnutes Adopted February 1, 2005)

SPECIAL MEETING - JANUARY 25, 2005

The Perry Township Board of Trustees held a Special Meeting on Tuesday, January 25, 2005 at 4:00 p.m. to conduct a work session regarding matters related to Perry Township Park. Present were Chairman Haskell, Vice Chairman Amos, Trustee Haas, Clerk Page, Administrator Siegel and those who names are signed on the attached attendance sheet. Also present were Clayton & Debbie Knauff, Perry Township Park managers.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the meeting to order and discussion took place regarding camping procedures, policies, regulations and rules at Perry Township Park. No motions were made pertaining to township business.

There being no further business before the Board, Trustee Haas moved and Vice Chrm. Amos seconded to adjourn the Special Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(MInutes Adopted February 15, 2005)

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