Perry Township Government, Lake County, Ohio

Perry Township Board of Trustees

Minutes of Meetings - June, 2005

REGULAR MEETING - - JUNE 7, 2005

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, June 7, 2005 at 7:00 p.m. Present were Chairman Haskell, Vice Chrm. Amos, Trustee Haas, Administrator Siegel, Clerk Page and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order and led the Pledge of Allegiance.

Vice Chrm. Amos moved and Trustee Haas seconded to approve the minutes of the Regular Meeting held Tuesday, May 17, 2005 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell inquired if there was any input from the audience. There being none, Clerk Page advised regarding the following:

1. Madison Perry Area Chamber of Commerce dues for 2005-06 have been paid in the amount of $200.00.

2. Bid results were reported for the construction of a forcemain at the Community Center: Montz Excavating bid $84,192.00 and Easton Leasing bid $83,365.00. Recommendations have been received from the Lake County Engineers' office.

3. Clerk Page reported the May, 2005 receipts at $120,273.52 and disbursements at $181,434.24. Year to date receipts are $3,906,396.76 and disbursements are $3,813,102.36. Cash on hand, reconciled at 5/31/05, was $4,184,895.75.

Administrator Siegel advised regarding the following:

1. Vice Chrm. Amos moved and Chrm. Haskell seconded to approve Change Order #1 which changes the front doors of the building to "paddle-type" handicapped accessible doors, cost of which is $5657.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Chrm. Haskell moved and Trustee Haas seconded to accept Change Order #2 which changes the insulation in the attic from batt to blown-in and results in a credit of $1,356.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Chrm. Haskell moved and Vice Chrm. Amos seconded the amend Purchase Order 50160 to a total of $2500.00 for additional gravel for the cemetery drives. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Chrm. Haskell moved and Vice Chrm. Amos seconded to purchase infield mix for Community Center Ball Park from R.W. Sidley, cost not to exceed $3,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Chrm. Haskell moved and Trustee Haas seconded to continue retention of Jack VanKley as legal counsel in stormwater-related matters, at an hourly rate of $250.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Following discussion, the Board decided not to install a weather vane at the community center and take the credit instead.

7. Chrm. Haskell moved and Trustee Haas seconded to lease a CAT loader for a period of one month at a cost of $3100.00 for use at Baldwin Road and Springlake Blvd. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

8. Chrm. Haskell moved and Vice Chrm. Amos seconded to amend the costs of the community center to include $3,000 for extra job supervision, $7500 for office expenses and $5000 for consulting fees prior to award of construction manager's contract. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

9. Administrator Siegel requested purchase orders for materials be opened for Baldwin Road ($18,000.00), Springlake Blvd. ($15,000.00) and Community Center Parking Lot ($8,000.00). Chrm. Haskell moved and Trustee Haas seconded to open said purchase orders from Capital Funds-General. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

10. Chrm. Haskell moved and Vice Chrm. Amos seconded to contract with Easton Leasing to construct the forcemain at the Community Center, at a cost of $83,365.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

11. Discussion took place regarding the flooring for the community center. Administrator Siegel suggested reviewing the choice of linoleum due to the difficulty of maintaining it. Another issue was the formica chosen for the counter tops in the kitchen. Administrator Siegel also advised the trusses had been completed today.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2005-23

A RESOLUTION TO ESTABLISH FUND 15, RECEIPT ACCOUNTS,
APPROPRIATION LINE ITEMS & PERMANENT APPROPRIATIONS
FOR FUND 15 AND REQUEST AN AMENDED CERTIFICATE
OF ESTIMATED RESOURCES FROM THE AUDITOR OF LAKE COUNTY

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell advised regarding:

1. Chrm. Haskell moved and Vice Chrm. Amos seconded to pay $200.00 to Gary Dugan for reconveyance of Graves 5,6,7,8 East in Division 12, Lot 9 of Center Road Cemetery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Chrm. Haskell moved and Vice Chrm. Amos seconded to amend Purchase Order 50107 to a total of $10,000 to allow for additional expenditures in repairing the boat ramp. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Chrm. Haskell moved and Trustee Haas seconded to hire Diana Yeater as concession stand worker at Perry Township Park, at an hourly rate of $6.00, effective 5/25/05. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Chrm. Haskell discussed the "Welcome to Perry" signs and the proposals submitted by Conrad Signs and MC Signs. Chrm. Haskell moved and Trustee Haas seconded to contract with Conrad Signs for fabrication of a marquee type sign to be installed at the corner of Perry Park & North Ridge Roads, cost not to exceed $3,100.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Sheriff's Department has been considering contracting individually with the townships for police protection. Chrm. Haskell discussed the various options for the townships in Lake County and informed those present that more conversations will take place regarding what Perry Township will do.

6. Chrm. Haskell moved and Vice Chrm. Amos seconded to adopt cemetery regulations concerning placement of benches as monuments on gravesites. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (See adopted regulations attached to these minutes.) Vice Chrm. Amos suggested including the bench regulations in the next Township newsletter.

7. Discussion took place at length regarding contributions possibly being made by the Township to the Perry Foundation for use in providing scholarships and loans to graduating seniors. Chrm. Haskell inquired whether those present at the meeting thought this would be appropriate. Clerk Page stated that while the intention is noble, a scholarship or loan is limited to one or two or five kids and will not be of benefit to all of the residents in Perry. Because any contribution Township would make comes from public funds, it should be for the benefit of all, or at least made available to all, residents.

Toni Kramer agreed that Township money should not be used for Perry Foundation scholarships. Jim Anderson also stated he agreed with Clerk Page that Township revenue should not be used for scholarships that can only benefit one or two students at a time. Jack Federau also stated that he would not support the Township funding scholarships and further noted that he felt "skilled, undegreed" professions are disappearing.

Larry Klco suggested that perhaps a representative of the Perry Foundation could make a presentation for the Board and answer any questions they might have. Following additional discussion, it was agreed to TABLE the matter until more information could be obtained.

8. Chrm. Haskell suggested that Mark Welch go along on the Coastal Planning Commission trip to Racine, WI to learn about their coastal management program which evolved into a small retail community of its own. Mr. Welch will check into the details and see if he can attend.

9. Chrm. Haskell discussed the updates to House Bill 66 stating that the OTA has asked for letters of support to do away with the updated bill.

Vice Chrm. Amos reported that the Zoning Commission will meet on June 21st at 7:30 to further discuss commercial zoning matters.

Trustee Haas spoke about repairs he anticipates will be needed for the tub grinder.

Vice Chrm. Amos reminded that there are several issues that need to be settled fairly soon for the community center and noted that probably 3-4 hours will be needed for the work session.

Chrm. Haskell asked if there were any other questions for the Board. Seniors Program Coordinator Kelly Chaplin informed the Board she had picked out all of the colors to be used in the Community/Senior Center and asked the Board's approval of her decisions. Discussion took place regarding choices for flooring in the Community Center.

Jim Anderson spoke about the Memorial Day Parade and ceremonies saying how special everything was and how well it went. Mr. Anderson also remarked how nice it was that the newly enlisted men were recognized at the ceremony. Chrm. Haskell also noted that service emblems may be installed at the floral display at the Historical Museum. A local Amvets member has offered to donate the stone emblems.

Chrm. Haskell spoke about purchasing an updated cemetery mapping computer system for the cemetery sexton's use. The present system is DOS based and is not compatible with PC Anywhere, a remote user program. The updated package is Windows based and complete turnover to the new system should be approximately $5,000.00. Chrm. Haskell and Kathy Leasure, Cemetery Sexton, will research further and determine security capabilities as well.

There being no further business, Chrm. Haskell moved and Vice Chrm. Amos seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted June 21, 2005)

REGULAR MEETING - - JUNE 21, 2005

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, June 21, 2005 at 10:00 a.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order, led the Pledge of Allegiance and advised that minutes of the previous meeting had been read. Trustee Haas moved and Vice Chrm. Amos seconded to approve the minutes of the Regular Meeting held Tuesday, June 7, 2005 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Larry Klco of Townline Road inquired about the work going on off Route 20 across the road from Lake County Utilities office. Administrator Siegel advised that the County is building a retention pond to catch runoff water near the baler. It was agreed by everyone that the trucks entering and exiting the area from Route 20 were a nuisance. Mr. Federau commented that they might be using Route 20 for entry and exit because of artesian wells located throughout the area off Blase Nemeth and the impact the trucks would have on the subterranean hydrostatic pressure in the area.

Clerk Page discussed the eventual need to replace the network computer server. The system currently in use is now so old that software and replacement remedies are no longer available for that operating system and new backup programs and software are not compliant. Without either upgrade or replacement, there is no reliable backup of the Township's computer data. The Board agreed to discuss the matter further after more information is obtained.

Administrator Siegel advised regarding:

1. Administrator Siegel advised that it would be necessary to bore under the roadway to fix the street light at Regina and Theresa Court. Administrator Siegel suggested the Township should do the repairs and assess costs to the residents afterward.

2. Meeting scheduled for Monday, June 27th at 7:00 p.m. at the Tarbuck Center to review Phase #3 of the development.

3. Chrm. Haskell moved to approve Change Orders 4, 5, and 6 for the Community Center as submitted by Deming Enterprises, for the Board's approval. Trustee Amos seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Baldwin Road improvements are nearly complete.

5. Springlake Drive project is on hold waiting for the phone company.

Chrm. Haskell advised regarding:

1. Lake County Sheriff's Department will hold a meeting to discuss funding of police protection by Townships at 7:00 this evening at Leroy Township Community Center.

2. Blogging webinar on June 28, 2005 at 1:00 p.m. sponsored by Adelphia & Time-Warner Cable regarding franchise transfer.

Vice Chrm. Amos informed he would be attending the Sheriff's meeting that evening; the Zoning Commission would be meeting at the Township offices at 7:30 p.m.

Chrm. Haskell again complained about the lack of response from the County Engineer's office to correspondence from the Administrator. Chrm. Haskell would like a meeting scheduled with the Lake County Engineer to discuss the problem.

There being no further business before the Board, Vice Chrm. Amos moved to adjourn the meeting. Chrm. Haskell seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted July 12, 2005)

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