Perry Township Government, Lake County, Ohio

Perry Township Board of Trustees

Minutes of Meetings - June, 2006

REGULAR MEETING - TUESDAY, JUNE 6, 2006

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, June 6, 2006 at 7:00 p.m. Present were Chairman Amos, Vice Chairman Haskell, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Amos called the Regular Meeting to order and led the Pledge of Allegiance.

Chrm. Amos opened the meeting to the floor. Mr. Mark Welch, Township Representative on the Coastal Management Committee, provided the Board with minutes from the last Coastal Management meeting and the landside communities concept master plan drawings. Chrm. Amos, who also attended the coastal meeting, reported that discussion focused on gearing up to secure private funding. Mr. Welch advised they are also looking into government and community funding and plan to do a video in an effort to increase public awareness.

Mr. Jim Anderson commented that, in spite of the rainy weather, the cemetery crew once again did a super job in preparation for Memorial Day.

Fiscal Officer Page acknowledged receipt of proposed text amendments to the Zoning Resolution as recommended by the Zoning Commission at their Public Hearing on May 16, 2006 and advised the Board that a Public Hearing must be scheduled by June 25th. Vice Chrm. Haskell moved and Trustee Steele seconded to schedule a Public Hearing on Tuesday, June 20th at 9:00 a.m. prior to the Work Session/Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Siegel advised regarding:

1. Letter/Invoice from Mayor Logan regarding cost for School Resource Officer. Vice Chrm. Haskell moved and Vice Chrm. Haskell seconded to authorize payment of $8,000 for Township's share for SRO. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Recommend hiring of Jacob DeGood for summer help on the Road Department. Trustee Steele moved and Vice Chrm. Haskell seconded to hire Jacob DeGood for Road Dept. summer help at a rate of $8.00 per hour, effective 06/19/06. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Quote from Cope Farm Equipment to replace the Gator at the Cemetery through State Purchasing and suggested keeping old Gator if trade-in is less than $1000.00. Vice Chrm. Haskell moved and Trustee Steele seconded to authorize purchase of new Gator from Cope Farm Equipment through State Purchasing in the amount of $6,695.56. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Tim Grendell presentation to LCTA on Thursday, June 29, 2006 at 8:00 p.m. at the Township Administrative Offices on HB 23 - Adult Entertainment Establishments. Chrm. Amos suggested extending an invitation to all Zoning Commission members in each township.

5. Price breakdown/comparison from Dawnchem and Winfield Supply for cleaning supplies and equipment for the Community Center. Vice Chrm. Haskell moved and Trustee Steele seconded to authorize purchasing from Winfield Supply a high speed buffer, used 17" auto scrubber, rugs and mats, and labor to do initial wax at a total cost not to exceed $5400.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Stumps found buried under the tar and chip in front of the restrooms at Perry Park in preparation for paving will require additional stone base. Trustee Steele moved and Vice Chrm. Haskell seconded to authorize $1000.00 for the purchase of stone needed for paving project at Perry Township Park. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. Catch basins along the perimeter will also have to be raised at a cost expected to be approximately $500.00. Cost will be confirmed and submitted at the next meeting.

7. Paving estimates for the north parking area at the Community Center are still being obtained.

8. Everything has been moved from Tarbuck Center to Manchester West and everyone seems pleased. The school poured cement for handicap ramp for access to two rooms, however, some posts will need to be removed from the north side for installation of a walkway.

9. Requested an Executive Session to discuss personnel compensation, purchase of real estate and possible litigation.

Vice Chrm. Haskell advised regarding:

1. Letter from North Perry Village Mayor regarding Perry Foundation scholarship challenge for low interest loans. Vice Chrm. Haskell suggested the Board accept the challenge since it would fit into the Township's plan to match funds received from Abitibi paper recycling.

2. Graveside Service for Glenn Eulert to be held at Perry Cemetery on June 12th at 11:00 a.m., followed by a special memorial service at St. John's Lutheran Church in Geneva at 1:00 p.m.

3. Vice Chrm. Haskell reminded the Board of the request by Adelphia to extend the franchise agreement until July 4, 2008.

Ms. Sue Hauxhurst asked if the Adelphia contract was negotiable to which Chrm. Amos advised that it was not since Adelphia is the only cable provider for the Perry area. However, Chrm. Amos stated that as a result of their bankruptcy case and transfer of assets to Time Warner and Comcast, other options could become available in the future. Ms. Hauxhurst stated that seniors in Garfield Heights are given a discounted rate for cable service and suggested that a reduced cable rate for seniors should be negotiated here.

Ms. Lisa Mikol representing Adelphia addressed the Board and advised that all Adelphia and Comcast properties in Ohio will become Time-Warner, effective August 1st. In regard to reduced or discounted rates for seniors, Ms. Mikol stated that Adelphia does not have such a policy although there are some old franchise agreements in the Cleveland area that were negotiated by Cablevision which offers $1.00 off the basic service while some area offer a senior discount which the community subsidizes.

Trustee Steele reported the Board of Zoning Appeals has Public Hearings scheduled on June 7th and June 21st and the Zoning Commission has a Public Hearing scheduled on June 28th.

Chrm. Amos advised regarding:

1. Closing of Davis Road through Friday, June 9th for railroad crossing repairs. Vice Chrm. Haskell noted that Route 84 bridge into Painesville will be closed for 60 days beginning June 12th.

2. The Summer Concert Series at Perry Township Park held every Wednesday from 7:00 p.m. - 9:00 p.m. beginning July 5th thru August 16th.

3. Chrm. Amos moved and Vice Chrm. Haskell seconded to approve Adelphia's request to extend the franchise agreement through July 4, 2008. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Trustee Steele moved and Vice Chrm. Haskell seconded to amend P.O. 60134 for spring cleanup to a total of $18,227.00 to allow for $2213.50 in additional cleanup costs and $1015.00 for tire collection. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Vice Chrm. Haskell moved and Trustee Steele seconded to amend P.O. 60130 to Custom Building Solutions to a total of $1810.52 for purchase of limestone for cemetery drives. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos moved and Vice Chrm. Haskell seconded to adjourn to an Executive Session to discuss personnel compensation, purchase of real estate and pending litigation. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to Executive Session.)

Following discussion, Vice Chrm. Haskell moved and Trustee Steele seconded to reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Regular Meeting was reconvened.)

Based on a clerical error that occurred in the Minutes of the Township Trustees Public Hearing of March 7, 2006, Trustee Steele moved and Vice Chrm. Haskell seconded to amend the Minutes so that Page 1, specifically numbered Paragraph 3, item 1 is amended so that as amended it now reads as follows:

"1. Amend Subsection 307.04 a) Density of Dwelling Units, lowering the density of the PUD district from four (4) dwelling units per gross acre to two (2) dwelling units per gross acres."

POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Based on a clerical error that occurred in the Minutes of the Township Trustees Special Meeting of March 24, 2006, Trustee Steel moved and Vice Chrm. Haskell seconded to amend the Minutes so that Page 1, specifically numbered Paragraph 4, item 1 is amended so that as amended it now reads as follows:

"1. Amend Subsection 307.04 a) Density of Dwelling Units, lowering the density of the PUD District from four (4) dwelling units per gross acre to two (2) dwelling units per gross acres."

POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Due to a prior commitment, Vice Chrm. Haskell was excused from the remainder of the meeting.

Chrm. Amos moved and Trustee Steele seconded to hire Michelle Zinn to provide assistance at the Community Center, at $6.00 per hour with a maximum of 10 hours per week. POLL BOARD: 2 Ayes. MOTION PASSED.

Chrm. Amos moved and Trustee Steele seconded to accept the proposals of Frank Petrowski for tree removal at the Center Road Cemetery, total amount not to exceed $2700.00.. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrm. Amos moved and Trustee Steele seconded to hire Trisha Haskell as seasonal concession stand labor at Perry Township Park, at $6.50 per hour, retroactive to May 30, 2006. POLL OF BOARD: 2 Ayes. MOTION PASSED.

There being no further business before the Board, Chrm. Amos moved to adjourn the meeting. Trustee Steele seconded the motion. POLL OF BOARD: 2 Ayes. MOTION PASSED.

MEETING ADJOURNED.

(Minutes Adopted June 20, 2006)

PUBLIC HEARING - TUESDAY, JUNE 20, 2006

The Perry Township Board of Trustees held a Public Hearing on Tuesday, June 20, 2006 at 9:00 a.m. to consider amendments to the Zoning Resolution concerning design and development standards, drainage, water quality, erosion and sedimentation control and riparian setbacks in each zoning classification. Present were Chairman Amos, Vice Chairman Haskell, Trustee Steele, Administrator Siegel and those who names are signed on the attached attendance sheet

The News Herald was advised of this meeting according to law.

Chrm. Amos called the public hearing to order and recognized Vice Chrm. Haskell who moved to name Michele Woltman as Clerk ProTem in Fiscal Officer Page's absence. Trustee Steele seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos advised regarding the zoning amendments, as submitted by the Zoning Commission Board and asked for any discussion. There being none, Trustee Steele moved and Vice Chrm. Haskell seconded to adjourn the Public Hearing. POLL OF BOARD: 3 Ayes. MOTION UNANIMJOUS.

MEETING ADJOURNED.

(Minutes Adopted July 11, 2006)

REGULAR MEETING - TUESDAY, JUNE 20, 2006

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, June 20, 2006 at 10:00 a.m. Present were Chairman Amos, Vice Chrm. Haskell, Trustee Steele, Clerk Pro Tem Woltman, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session prior to their Regular Meeting. Discussion was had regarding various matters concerning the Community Center, Recycling and Sanitary Sewer issues at Teen Challenge.

Chairman Amos then called the Regular Meeting to order and led the Pledge of Allegiance. Vice Chrm. Haskell moved and Trustee Steele seconded to appoint Michele Woltman as Clerk Pro Tem in Fiscal Officer Page's absence. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrm. Haskell seconded to approve the minutes of the Regular Meeting held Tuesday, May 16, 2006 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION PASSED.

Vice Chrm. Haskell moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held Tuesday, June 6, 2006 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION PASSED.

Mrs. Woltman reported the May, 2006 receipts at $111,398.90 and disbursements at $324,572.10. Year to date receipts are $3,383,821.44 and disbursements are $3,235,936.09. Cash on hand, reconciled at 05/31/06, was $3,250,368.90.

Administrator Siegel advised regarding:

1. Vice Chrm. Haskell moved and Trustee Steele seconded to hire Wiles & Richards, Attorneys at Law as Legal Consultants, at an hourly rate of $125.00, effective 6/20/06. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Trustee Steele moved and Vice Chrm. Haskell seconded to hire Jennifer Stevens as seasonal help for the Concession Stand at Perry Township Park, at a rate of $6.00 per hour, effective June 20, 2006. MOTION UNANIMOUS.

3. Administrator Siegel reported on the bid that was received from World Resource to conduct curbside recycling for Perry Township & Perry Village. The Board asked for clarification on a couple of details before they make a decision whether or not to award the bid.

Vice Chrm. Haskell informed the Board that the annual road paving project was coming up and the Lake County Engineer's estimated cost is approximately $146,000.00.

Trustee Steele advised the Zoning Board of Appeals would meet on June 21, 2006 at 7:00 p.m. and the Zoning Commission Board will hold a Public Hearing on June 28, 2006 at 7:30 p.m., immediately followed by a Regular Meeting.

Vice Chrm. Haskell moved and Trustee Steele seconded to authorize purchase of materials from Pipelines, Inc., cost not to exceed $5,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos moved and Vice Chrm. Haskell seconded to pay $100.00 to Edward A. & Carolyn A. Williams for reconveyance of Graves 4 & 5 West in Lot 11, Division 23 of Center Road Cemetery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos moved and Trustee Steele seconded to amend Purchase Order 60144 for Winfield Supply to a total of $5500.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos moved and Trustee Steele seconded to amend Purchase Order 60141 for Paving - Various Vendors to a total of $30,068.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Haskell moved and Trustee Steele seconded to purchase crack sealer material from DJL Materials, cost not to exceed $15,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos moved and Vice Chrm. Haskell seconded to amend "Request for Security" form for Community Center. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Haskell moved and Trustee Steele seconded to adopt the amendments to the Zoning Resolution as detailed in the Public Hearing held at 9:00 a.m. on June 20, 2006. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos reminded of the Lake County Township Association meeting on June 29th at the Township Office; State Senator Grendell will be speaking regarding zoning for adult entertainment.

There being no further business before the Board, Vice Chrm. Haskell moved to adjourn the meeting. Trustee Steele seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted July 11, 2006)

SPECIAL MEETING - TUESDAY, JUNE 27, 2006

The Perry Township Board of Trustees held a Special Meeting on Tuesday, June 27, 2006 at 9:00a.m.to consider advertisement of bids for the 2006 Improvement of Various Roads. Present were Chairman Amos, Vice Chrm. Haskell, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appeared on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Amos called the meeting to order and recognized Vice Chrm. Haskell who discussed specifics of timing of receipt of the specifications from the Lake County Engineer's office and the Trustees' publication. Vice Chrm. Haskell was confident that the bid packages would be complete and ready for distribution on the proposed date of publication. The Trustees reviewed the list of roads to be paved as well as the procedure that is in place to develop such list. Therefore, Vice Chrm. Haskell moved to accept the listing of roads scheduled for repaving, advertise for bids on July 10 and 17, 2006 and open those bids received on July 24, 2006 at 10:00a.m. Trustee Steele seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business before the Board, Chrm. Amos moved and Vice Chrm. Haskell seconded to adjourn the Special Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted July 11, 2006)

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