Perry Township Board of Trustees

Minutes of Meetings - June, 2009

REGULAR MEETING - TUESDAY, JUNE 2, 2009

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, June 2, 2009 at 7:00 p.m. Present were Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet. Chrm. Haskell arrived at approximately 7:30 p.m.

The News Herald was advised of this meeting according to law.

Vice Chrm. Amos called the meeting to order and led the Pledge of Allegiance.

Trustee Steele moved and Vice Chrm. Amos seconded to approve the minutes of the Regular Meeting held Tuesday, May 19, 2009 at 10:00 a.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

TFO Page informed the Board concerning new rates for Laketran. The Trustees will decide at their next meeting on June 16th how much our annual contribution will be for Laketran services.

Vice Chrm. Amos recognized Administrator Siegel who had nothing to report but requested an Executive Session to discuss personnel compensation.

Trustee Steele moved and Vice Chrm. Amos seconded to pay $2389.20 to Custom Building Solutions for purchase and delivery of 100 tons of white limestone to Center Road Cemetery. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Trustee Steele moved and Vice Chrm. Amos seconded to hire Connie Chapman, Melanie Hoffacker and Katherine Anzelc as concession stand workers at Perry Township Park, effective April 21, 2009, at an hourly rate of $8.00. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Trustee Steele moved and Vice Chrm. Amos seconded to hire Aaron Kershaw, Chad Kershaw and Tim Kline as seasonal laborers at Perry Cemetery and Perry Township Park, effective May 13, 2009, at an hourly rate of $8.00. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Trustee Steele reported the Zoning Commission has scheduled a Public Hearing on June 23rd at 6:30 p.m. to consider the proposed Zoning Resolution re-write.

Trustee Steele advised that discussions are continuing regarding a proposed columbarium.

Vice Chrm. Amos opened the meeting to the floor for questions or comments. Michele Dreis and Michael Cox introduced themselves and expressed their interest in the Park Manager's position at Perry Township Park.

Mr. James Anderson gave kudos to everyone involved with the Memorial Day activities.

There being no further comments from the public, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the meeting and convene an Executive Session concerning personnel hiring and compensation. POLL OF BOARD: 2 Ayes. MOTION PASSED. (The meeting was adjourned.)

Chrm. Haskell moved and Vice Chrm. Amos seconded to adjourn the Executive Session and reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The meeting was reconvened.)

Trustee Steele presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2009-41

A RESOLUTION TO ENTER INTO A CONTRACT
WITH CHARLOTTE KLINE FOR THE
MANAGEMENT OF PERRY TOWNSHIP PARK.

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Vice Chrm. Amos moved and Trustee Steele seconded to approve the Perry Township Park concession stand menu as proposed by Charlotte Kline. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrm. Amos seconded to hire Samantha Grusell and Lauren New as concession stand workers at Perry Township Park on an "as needed" basis at an hourly rate of $8.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business before the Board, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted June 16, 2009)

SPECIAL MEETING - THURSDAY, JUNE 11, 2009

The Perry Township Board of Trustees held a Special Meeting on Thursday, June 11, 2009 at 9:00 a.m. to consider advertising for the 2009 paving program and schedule bid opening. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel, and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Following discussion, Trustee Steele moved and Vice Chrm. Amos seconded to advertise the 2009 Perry Township Road Program (paving program) on June 12 and June 19, 2009, with bid opening on June 29, 2009 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business before the Board, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the Special Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted June 16, 2009)

REGULAR MEETING - TUESDAY, JUNE 16, 2009

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, June 16, 2009 at 10:00 a.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session prior to their Regular Meeting.

Chrm. Haskell called the meeting to order and led the Pledge of Allegiance.

Trustee Steele moved and Vice Chrm. Amos seconded to approve the minutes of the Regular Meeting held Tuesday, June 2, 2009 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the minutes of the Special Meeting held Thursday, June 11, 2009 at 9:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

TFO Page reported the May, 2009 receipts at $130,664.49 and disbursements at $282,265.90. Year-to-date receipts total $1,161,817.77 and disbursements are $1,156,261.77. Cash on hand, reconciled at 5/31/09, was $3,643,151.98. TFO Page also reviewed the investments with the Board.

Fiscal Officer Page requested scheduling a public hearing to consider comprehensive plan updates. Chrm. Haskell moved and Trustee Steele seconded to schedule the public hearing for June 30, 2009 at 9:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Captain Sparkman of the Lake County Sheriff's Department reviewed the May CAD Report with the Board. Captain Sparkman also spoke about the coordination of events at the Community Center and Perry Township Park.

Ann DiDonato of FirstEnergy spoke about the NOPEC program and recent correspondence announcing Gexa Energy as its chosen supplier. Jack Federau of Clark Rd. brought up the topic of nuclear reprocessing. Ann DiDonato addressed the issue of spent fuel storage and reported on the Yucca Mountain storage site.

Chrm. Haskell reported the Township's mortage on the Lorimer property has been satisfied.

Chrm. Haskell reported that Cassie Caswell and Nicole Hogan were selected as the recipients of the two $1500.00 Abitibi Scholarships and extended congratulations to both students.

Zoning Commission Public Hearing will be held on June 23, 2009 at 6:30 p.m. to consider the Zoning Resolution re-write.

Administrator Siegel advised regarding:

1. Trustee Steele moved and Vice Chrm. Amos seconded to approve expenditure in the amount of $15,269.10 to Pavement Technology, Inc. to apply asphalt rejuvenator to sections of Laburnum Dr., Norway Dr., Azalea Ridge, Zachery Ct., Regina Way, Katie Ct. and Teresa Ct. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Trustee Steele moved and Vice Chrm. Amos seconded to approve expenditure in the amount $4,450.00 to Shannon Fence Co., for installation of fence on the Camp Roosevelt side of Perry Township Park. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Discussion continued concerning the line-item charge for this expenditure and it was determine that it should be taken from Park's Improvement of Sites (01-F-02). Further discussion was held regarding additional improvements to the Pavillion including, possibly, knee walls and retractable enclosures to protect users in inclement weather and renovation of the concession stand.

3. Vice Chrm. Amos moved and Trustee Steele seconded to accept bid from Chagrin Valley Paving, Inc., in the amount of $25,296.44 for paving of the Township portion of Maple St. and Main St. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Vice Chrm. Amos moved and Trustee Steele seconded to modify Permanent Appropriations to reflect transfer of $26,000.00 from General Fund (Transfers, 01-A-27) to General Fund (Contracts, 01-L-03). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Trustee Steele moved and Vice Chrm. Amos seconded to increase the hourly rate of David Wallie to $8.00 per hour, retro-active to 2009 start date. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Discussion took place regarding legal boundaries of Perry Township Park property in relation to Perry Park Road boundaries. The Lake County Sheriff Dept. is continuing it's efforts to to reduce speed near the Perry Township Park and its entrance. Administrator Siegel will consult with Attorney Jim Lyons on the matter and report back to the Board.

There being no further business before the Board, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted July 7, 2009)

PUBLIC HEARING - TUESDAY, JUNE 30, 2009

The Perry Township Board of Trustees held a Public Hearing on Tuesday, June 30, 2009 at 9:00 a.m. to consider revisions to the Comprehensive Plan. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page and Administrator Siegel. There was no public in attendance.

The News Herald was advised of this meeting according to law

The Board discussed the revisions, as submitted by the Zoning Commission. There was no public input regarding the measure.

Vice Chrm. Amos suggested that adoption of the revised Comprehensive Plan be accomplished at the Board's next Regular Meeting.

There being no further business before the Board, Chrm. Haskell moved and Trustee Steele seconded to adjourn the Public Hearing. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted July 14, 2009)

SPECIAL MEETING - TUESDAY, JUNE 30, 2009

The Perry Township Board of Trustees held a Special Meeting on Tuesday, June 30, 2009 at 9:05a.m. to consider policy, expenditures and the Laketran contract. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page and Administrator Siegel.

The News Herald was advised of this meeting according to law.

Following discussion, Chairman Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2009-42

A RESOLUTION TO ADOPT CREDIT CARD POLICY

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Trustee Steele moved and Vice Chrm. Amos seconded to approve expenditure to Cochran's Inc. In the amount of $13,168.00 for two (2) 32-niche columbariums, installed. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

After additional discussion, Chairman Haskell moved and Vice Chrm. Amos seconded to approve expenditure to a vendor to be determined (upon receipt of additional quotations) in the amount of $2,500.00 to install an air conditioning unit at the Township Park House. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chairman Haskell then presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2009-43

A RESOLUTION (REPLACING RESOLUTION 2009-06) AUTHORIZING THE TOWNSHIP TRUSTEES TO ENTER INTO A CONTRACT WITH LAKETRAN TO PROVIDE PUBLIC TRANSPORTATION FOR SENIOR CITIZENS AND HOLDERS OF GOLDEN BUCKEYE CARDS OF PERRY TOWNSHIP AND AUTHORIZING PAYMENT NOT TO EXCEED ELEVEN THOUSAND TWO HUNDRED AND FIFTY DOLLARS ($11,250.00)

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

There being no further business before the Board, Chairman Haskell moved and Vice Chrm. Amos seconded to adjourn the Special Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted July 7, 2009)

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