Perry Township Government, Lake County, Ohio

Perry Township Board of Trustees

Minutes of Meetings - March, 2005

REGULAR MEETING - - MARCH 1, 2005

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, March 1, 2005 at 7:00 p.m. Present were Chairman Haskell, Vice Chrm. Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order and led the Pledge of Allegiance.

Trustee Haas moved and Vice Chrm. Amos seconded to approve the minutes of the Public Hearing held Tuesday, February 15, 2005 at 9:30 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved and Trustee Haas seconded to approve the minutes of the Regular Meeting held Tuesday, February 15, 2005 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell recognized Clerk Page who reported that, relevant to the renewal of the Laketran Contract scheduled for later in the meeting, expenses for the program from April, 2004-March, 2005 would be $3073.00.

Clerk Page also advised the Board that the tech from BPI Information Systems would be in to connect Mrs. Sundy's computer into the office network.

Chrm. Haskell asked for input from the audience. Jack Federau spoke about the traffic signal at Center Road and Route 20 saying that the position of the cars at the intersection determines when the light changes. Mr. Federau also complained about the number of bottles and cans along the east side of Perry Park Road.

Administrator Siegel advised regarding:

1) Chrm. Haskell moved and Trustee Haas seconded to advertise for bids for the Summer Swim and Recreation Program on with a scheduled bid opening of March 29th at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2) The Board discussed scheduling of the 2005 Spring Cleanup and agreed on the dates of May 7th and May 14th, 2005 (north and south sides respectively).

3) Trustee Haas moved and Chrm. Haskell seconded to authorize purchase of asphalt and base material for strengthening the recycling drop off area at the Road Garage to better handle the weight of the materials that residents drop off (total cost of project $3500.00). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4) Chrm. Haskell moved and Vice Chrm. Amos seconded to authorize Administrator Siegel to sign a "Right of Entry" Agreement with the Lake County Engineer for work needed to flatten bumps and small hills on River Road. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5) Administrator Siegel advised that a letter was received from Steve Pasternak of Webb Road asking whether the Board would be interested in purchasing his property which is adjacent to the Road Garage property. A reply will be sent to Mr. Pasternak that the Board is not interested at this time.

6) Administrator Siegel informed the Board that the Senior Program is going very well. Each week three or four more people join the Friday afternoon activities.

7) Discussion took place regarding finalizing the Baldwin Road project; once the weather cooperates, the finishing work will be completed.

8) The Cancer Walk at Riverside High School has asked to borrow some equipment from the Road Department for their event in June.

9) Chrm. Haskell moved and Trustee Haas seconded to authorize Administrator Siegel to sign the CAUV application for the Cemetery property purchased from Lake County Nursery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

10) Vice Chrm. Amos moved and Chrm. Haskell seconded to appoint Phillip Haskell to serve on the Lake County Health District Licensing Council for a five year term. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell advised regarding:

1) E-mail received from OTA requesting Township representatives to attend the voting on the Local Government Fund hearings scheduled for March 16th.

2) Chrm. Haskell informed he has been researching climbing walls for the Township Park. He will put a proposal together for the next Regular Meeting.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2005-05

A RESOLUTION AUTHORIZING THE TOWNSHIP TRUSTEES TO
ENTER INTO A CONTRACT WITH LAKETRAN TO PROVIDE PUBLIC
TRANSPORTATION FOR SENIOR CITIZENS AND HOLDERS OF GOLDEN
BUCKEYE CARDS OF PERRY TOWNSHIP AND AUTHORIZING
PAYMENT NOT TO EXCEED $4,500.00

Trustee Haas seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2005-06

A RESOLUTION HONORING CAROLE MARTIN AS RECIPIENT OF THE
MADISON-PERRY AREA CHAMBER OF COMMERCE
"2005 COMMUNITY SERVICE AWARD"

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2005-07

A RESOLUTION HONORING SUNLEAF NURSERY AS RECIPIENT OF THE
MADISON-PERRY AREA CHAMBER OF COMMERCE
"2005 BUSINESS OF THE YEAR AWARD"

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell moved and Trustee Haas seconded to acknowledge receipt of Revision 22 of the Emergency Plan for Perry Nuclear Power Plant, inclusion of such revision in our plan and removal and destruction of the document so revised. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos advised regarding Zoning Board of Appeals meeting scheduled for March 9, 2005, a lot split request. Zoning Commission will meet on March 15, 2005 for a regular meeting. Vice Chrm. Amos also will attend a Lake County General Health District Advisory Board meeting on March 7, 2005.
The Trustees discussed gathering information for a rental fee schedule for the new community center.
There has already been a request made to hold a wedding reception there next spring.

Trustee Haas advised that the 1991 dump truck may need to be replaced - the body is getting bad and more repairs are being needed all the time.

Chrm. Haskell further advised regarding:

1. Mrs. Rathbun had submitted the name "Perry Gathering Point" as a name for the new community center.

2. Three responses were received from people who were interested in reviving the Harvest Festival. Chrm. Haskell stated that at least a dozen people would be required to form a base committee

3. Chrm. Haskell also noted that he is shopping for lawn mowers to be used at the Township Park and the Cemetery.

4. Vice Chrm. Amos stated he was interested in pursuing outside quotes for mowing the ballfields.

Mark Welch reported to the Board on the Coastal Management meeting he recently attended. The County plan will be submitted to the Planning Commission for their review and approval. Plans for Perry Township include increasing the beach area at the former Camp Roosevelt. Mr. Welch stated it would be beneficial as well to make a safe harbor area. Funding for any of the projects would be obtained, hopefully, through grants.

Chrm. Haskell once again asked for input from the audience. There being none, Chrm. Haskell advised that letters will be going out to former campers at Township Park in an effort to gauge interest and start making reservations.

There being no further business before the Board, Chrm. Haskell moved and Vice Chrm. Amos seconded to adjourn to an Executive Session to discuss personnel compensation, possible purchase of land and possible litigation. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to an Executive Session.)

Following discussion, Chrm. Haskell moved and Vice Chrm. Amos seconded to reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Regular Meeting was reconvened.)

Chrm. Haskell moved and Vice Chrm. Amos seconded to pay $1220.00 to Wendell Sullivan for longevity pay for 2003-2004. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted March 15, 2005)

SPECIAL MEETING - - MARCH 11, 2005

The Perry Township Board of Trustees held a Special Meeting on Friday, March 11, 2005 at 6:30 p.m. to consider adoption of a resolution related to refinancing a road improvement project through issuance and sale of bonds. Present were Chairman Haskell, Vice Chairman Amos, Trustee Haas, Administrator Siegel, Michele Woltman and those who names are signed on the attached attendance sheet. Clerk Page was absent from the meeting.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the meeting to order and moved to appoint Michele Woltman as Clerk Pro Tem. Trustee Haas seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

The Board briefly discussed the advantages of refinancing the outstanding loan balance for the Lane Road Extension roadway and drainage improvements. Chrm. Haskell moved and Vice Chrm. Amos seconded to accept the Fiscal Officer's Certificate dated March 11, 2005 as submitted by Clerk Page. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell presented the following Resolution and moved its adoption:

RESOLUTION NO. 2005-08

A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $642,600
OF BONDS, IN ANTICIPATION OF THE COLLECTION OF SPECIAL
ASSESSMENTS HERETOFORE LEVIED, TO PAY COSTS OF CONSTRUCTING
A ROADWAY ON LANE ROAD EXTENSION, TOGETHER WITH DRAINAGE
IMPROVEMENTS AND ALL NECESSARY APPURTENANCES THERETO.

Trustee Haas seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

There being no further business before the Board, Trustee Haas moved and Vice Chrm. Amos seconded to adjourn the Special Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted March 15, 2005)

REGULAR MEETING - - MARCH 11, 2005

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, March 15, 2005 at 10:00 a.m. Present were Vice Chairman Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet. Chairman Haskell was absent from the meeting.

The News Herald was advised of this meeting according to law.

Vice Chairman Amos called the meeting to order and led the Pledge of Allegiance. Trustee Haas moved and Vice Chrm. Amos approve the minutes of the Regular Meeting held Tuesday, March 1, 2005 at 7:00 p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Trustee Haas moved and Vice Chrm. Amos seconded to approve the minutes of the Special Meeting held Friday, March 11, 2005 at 6:30 p.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Vice Chrm. Amos asked for input from the audience. There being none, Clerk Page reported the February, 2005 receipts at $512,797.85 and disbursements at $517,112.16. Year to date receipts are $568,966.03 and disbursements are $645,031.46. Cash on hand, reconciled at 2/28/05, was $4,015,535.92. Clerk Page informed the Board that she would like to hold a work session prior to March 31st in order to finalize the permanent appropriations.

Administrator Siegel advised regarding:

1. At Administrator Siegel's request, Vice Chrm. Amos moved and Trustee Haas seconded to contract with Waste Management to perform the 2005 Spring Cleanup, at a cost not to exceed $14,999.00. POLL OF BOARD: 2 Ayes. MOTION PASSED.

2. Administrator Siegel advised he will attend the public hearing on flood plains. He is hopeful that our residents who are required to pay flood insurance will get some relief on their premiums.

3. Administrator Siegel will also attend a meeting in Brecksville on April 4th concerning E-Check.

4. State Purchasing quote received from Valley Ford on a 2005 F350 truck for the Road Department at a price of $35,626.50. The Board directed Administrator Siegel to research leasing as well as purchasing a truck.

Vice Chrm. Amos presented the following resolution and moved its adoption:

RESOLUTION NO. 2005-09

A RESOLUTION TO ENTER INTO AND EXECUTE A
LEASE AGREEMENT WITH LEESA A. NYMAN
FOR THE PROPERTY LOCATED AT 3820 MIDDLE RIDGE ROAD
IN PERRY TOWNSHIP, LAKE COUNTY, OHIO.

Trustee Haas seconded. POLL OF BOARD: 2 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

5. CAUV Application has been completed and will result in a big savings in property taxes for the Cemetery property recently purchased from Lake County Nursery.

6. Quotes and information on appliances for the Community Center were submitted to the Board for their review. A decision will need to be made as gas lines and water lines will be put in this month.

7. Two tons of cold patch was donated by Osborne for use by the Township. They are trying a new brand and wanted to find out how it works.

8. Three beavers have been trapped and disposed of in the last two weeks in the area of Hale Road. The beavers have been damming up creeks in the area and causing flooding.

Vice Chrm. Amos presented the following resolution and moved its adoption:

RESOLUTION 2005-11

A RESOLUTION HONORING MATTHEW POLICE FOR HIS
OUTSTANDING PERFORMANCE ON THE PERRY PIRATES
HIGH SCHOOL WRESTLING TEAM

Trustee Haas seconded. POLL OF BOARD: 2 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Trustee Haas moved and Vice Chrm. Amos seconded to purchase 100 tons of road salt from Morton Salt, at a cost of $32.72 per ton. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Vice Chrm. Amos moved and Trustee Haas seconded to authorize expenditure of $2,000.00 on behalf of the Senior Citizens Recreation Program. POLL OF BOARD: 2 Ayes. MOTION PASSED.

1. Vice Chrm. Amos advised that the Zoning Commission meeting scheduled for that evening would be focusing on the zoning along Route 20.

2. Ongoing topic of discussion at the Lake County Health District meeting was the building that the Health District occupies. The Lake County Commissioners have decided to charge rent to the Health District and make them responsible for maintenance and upkeep. In turn, the municipalities will be expected to contribute more money to the Health District than they already do.

3. Chief McDonald of the Fire Department delivered the Fire District's 2004 Annual Report for the Board's review.

Discussion took place on the CAUV Application. Larry Klco of Townline Road informed the Board that the renewal form will be mailed to the Township office and will be due by March 31st.
There being no further input from the audience, Trustee Haas moved to adjourn to an Executive Session to discuss personnel compensation. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 2 Ayes. MOTION PASSED. (The Board adjourned to an Executive Session.)

Vice Chrm. Amos moved to reconvene the Regular Meeting. Trustee Haas seconded. POLL OF BOARD: 2 Ayes. MOTION PASSED. (The Regular Meeting was reconvened.)

There being no further business before the Board, Trustee Haas moved to adjourn the meeting. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 2 Ayes. MOTION PASSED.

MEETING ADJOURNED.

(Minutes adopted April 5, 2005)

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