Perry Township Government, Lake County, Ohio

Perry Township Board of Trustees

Minutes of Meetings - March, 2007

REGULAR MEETING - TUESDAY, MARCH 6, 2007

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, March 6, 2007 at 7:00 p.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the meeting to order and led the Pledge of Allegiance.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held Tuesday, February 20, 2007. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell advised that he will be attending a dispute resolution and conflict management seminar on April 12th & 13th.

Administrator Siegel advised regarding:

1. Requested motion to amend Purchase Order 70073 to Pipeline, Inc. for additional material costs for the Maine Avenue Drainage Project. Chrm. Haskell moved and Vice Chrm. Amos seconded to approve an increase of $1,600.00 to PO 70073 for additional material costs for the Maine Avenue Drainage Project. Drainage Project. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Two quotes received for labor associated with the Maine Avenue Drainage Project were higher than anticipated. Chrm. Haskell moved and Trustee Steele seconded to approve an increase of $3,000.00 to the Purchase Order for the Maine Avenue Drainage Project (labor only) for a total of $11,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Oxbow Engineering will be submitting a quote to survey the Cemetery house property for a potential lot split.

4. Filing of tax exemption application for the Community Center.

5. Our annual Stormwater Plan report has been sent to the EPA and a copy is also available for Trustees' review.

6. Pending receipt of written proposal, Administrator Siegel received verbal quote of $2,400.00 per acre from Tibor Lakatos for removal of trees and stumps on 3 acres of Cemetery property.

7. JEDD Board will issue $60,000.00 check to the Township on March 7th and reported the JEDD Board has a meeting scheduled at 6:30 p.m. on March 7th at Manchester West, followed by an Economic Development roundtable at 7:00 p.m.

8. Pipe and grate for the Laurel Drive drainage project has been installed and seems to be working great, as is Circle Drive.

9. The ravine on Lane Road appears to be blocked as a result of beaver dams. The Road Dept. will begin to destroy the dams which should aid in drainage. Rick Forsty is checking on getting a varmint permit since beaver season ended February 29th.

10. All the willow trees on Maine Avenue have been removed and hopefully the Road Dept. can begin to install the pipe next week.

11. Requested a brief Executive Session at the end of the meeting.

Chrm. Haskell advised regarding:

1. Lake Hospital Systems request to use half of Community Center - Vice Chrm. Amos advised that non-resident, non-profit rate ($250.00/$500.00) was previously approved, however, the $250.00 half room rate was omitted in error from the rate schedule and he advised that the correction has been made.

2. Request by a local business to use Community Center for two hour event - Chrm. Haskell suggested the Board may want to consider establishing a business rate structure and proposed a stepped rating structure based on number of people. Following discussion, consensus of the Board is not to establish short-time rentals at this time.

3. Draft of Scholarship Agreement prepared by Jim Lyons - Chrm. Haskell suggested rewording certain areas of the draft pertaining to the Foundation and delegated school representatives in addition to including Abitibi in the name of the scholarship, i.e. The Perry Township/Abitibi Scholarship. Chrm. Haskell also reported that $2,032.00 has been received from Abitibi for recycled paper and informed TFO Page that it is the intent that $2,000.00 will go into the scholarship fund with a $2,000.00 match from the Township General Fund. Chrm. Haskell moved and Vice Chrm. Amos seconded to enter into a Scholarship Agreement and Loan Agreement with the Perry Foundation pending final verbiage of the Agreement. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos advised regarding:

1. His attendance at the Lake County Health District meeting on Monday, March 5th. Topics discussed included flooding, enforcement of the smoking ban, and minimal increase in Township's assessment over the next few years.

2. Russ Adams' passing being a huge loss to the Perry Community and the Board spoke of fond memories of Mr. Adams.

Trustee Steele reported the Zoning Commission has a meeting scheduled on March 20th at 6:30 p.m.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-01

A RESOLUTION HONORING
TOM WILLIAMS
AS RECIPIENT OF THE
MADISON-PERRY AREA CHAMBER OF COMMERCE
"2007 COMMUNITY SERVICE AWARD".

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-02

A RESOLUTION HONORING
DAVE SNYDER AND THE CAPTAIN'S CHAIR
AS RECIPIENT OF THE
MADISON-PERRY AREA CHAMBER OF COMMERCE
"2007 BUSINESS OF THE YEAR" AWARD.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell opened the meeting to the floor for questions or comments. Mr. Jim Anderson commented that Lake Erie is a big draw to those interested in renting the Community Center and advised that the power of the water should not be underestimated. Mr. Anderson also spoke of Russ Adams and recalled serving together on the Land Use Committee many years ago.

Mark Welch reported that a Lake County Coastal Planning meeting is scheduled on March 28th at 6:30 p.m. at Lakefront Lodge in Willowick.

Mr. Anderson commented that the feedback he hears in regard to the Cemetery is always good.

There being no further input from the audience, Chrm. Haskell moved to adjourn to an Executive Session to discuss personnel compensation. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to an Executive Session.)

Chrm. Haskell moved and Trustee Steele seconded to reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Regular Meeting was reconvened.)

Chrm. Haskell moved and Vice Chrm. Amos seconded to approve an employment contract with Kelly Chaplin, Adult Recreation Director, effective March 1, 2007. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved and Trustee Steele seconded to approve disbursement of funds for Perry Recreation in the amount of $52,939.64 as follows: Recreation Director, $19,756.12; Adult Recreation Director, $8,083.52; Recreation Program Contributions, $23,100.00; Perry Adult Recreation Contributions, $2,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business before the Board, Vice Chrm. Amos moved and Chrm. Haskell seconded to adjourn the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted March 20, 2007)

REGULAR MEETING - TUESDAY, MARCH 20, 2007

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, March 20, 2007 at 10:00 a.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Administrator Siegel, Michele Woltman and those whose names appear on the attached attendance sheet. Fiscal Officer Page was absent from the meeting.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the meeting to order and led the Pledge of Allegiance.

In TFO Page's absence, Vice Chrm. Amos moved and Trustee Steele seconded to appoint Michele Woltman as Clerk Pro Tem. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held Tuesday, March 6, 2007 at 7:00 p.m.. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Mrs. Woltman reported the February, 2007 receipts at $813,259.38 and disbursements at $739,183.98. Year to date Receipts are $895,006.49 and disbursements are $906,453.42. Cash on hand, reconciled at 2/28/07, was $2,818,226.77.

Mrs. Woltman also advised regarding the bid opening earlier in the morning at 9:45 a.m., saying that one bid had been received from the Lake County YMCA Outdoor Family Center for the Summer Swimming and Recreational Program. The Boards asked for copies to review and will discuss at the next Regular Meeting.

At TFO Page's request, a Special Meeting was scheduled for 7:00 p.m. on Tuesday, March 27, 2007 to discuss permanent appropriations for 2007.

Administrator Siegel advised regarding:

1. Two quotes were received for the Spring Clean-Up on May 5, 2007. Vice Chrm. Amos moved and Trustee Steele seconded to contract with Universal Disposal, at a cost not to exceed $24,999.00 to conduct the curbside pickup and also with Liberty Tire to conduct a tire collection at a cost of $2,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Chrm. Haskell moved and Vice Chrm. Amos seconded to purchase drainage pipe from Pipelines, at a cost not to exceed $5,200.00. (Pipe will be used on Shepard Road drainage projects.) POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell opened the meeting to the floor and recognized Captain Lonnie Sparkman of the Lake County Sheriff's Department who updated the Board on the status of any criminal activity in the area and enlightened the Board regarding recent safety vehicle purchases by the Sheriff's Department.

Chrm. Haskell then recognized Frank Lasky of World Resource Recovery (our local recycling company representative) who answered the Board's questions about, and complaints regarding, the curbside recycling program. Mr. Lasky offered explanations for missed pickups and some of the complaints the Township staff has received and stated that excellent customer service is what his company strives for. He also gave direct contact information for the people to reach when we have problems with our service.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-03

A RESOLUTION AUTHORIZING THE TOWNSHIP TRUSTEES TO ENTER
INTO A CONTRACT WITH LAKETRAN TO PROVIDE PUBLIC
TRANSPORTATION FOR SENIOR CITIZENS AND HOLDERS OF
GOLDEN BUCKEYE CARDS OF PERRY TOWNSHIP AND AUTHORIZING
PAYMENT NOT TO EXCEED $5,000.00.

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-04

A RESOLUTION PROCLAIMING THE MONTH OF APRIL AS
"CHILD ABUSE PREVENTION MONTH"
IN THE TOWNSHIP OF PERRY, LAKE COUNTY, OHIO

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-05

A RESOLUTION AUTHORIZING THE TRANSFER OF $10,000.00
FROM FUND 01-GENERAL TO FUND 12-PARK FUND

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell informed the Board that he has asked the office staff to develop a log for complaint/problem calls that are received at the Township Office. In this way, any of the Trustees will be able to access the computer log and be updated instantly on any situations that need to be dealt with.

Newsletter articles are due on March 30, 2007 with a planned mailing date of April 16th.

Chrm. Haskell reported that reimbursement should be received soon from the Lake County Department of Utilities for Perry Township's 2006 recycling expenses.

Discussion took place regarding the busy schedule for the Community Center through the end of the year. The Board agreed they are pleased to be able to offer the facility for use by non-profit groups as well as private renters.

Trustee Steele reminded the Board that the Zoning Commission would be meeting at 6:30 p.m. that evening for a Regular Meeting.

There being no further business before the Board, Trustee Steele moved and Vice Chrm. Amos seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted April 3, 2007)

SPECIAL MEETING - TUESDAY, MARCH 27, 2007

The Perry Township Board of Trustees held a Special Meeting on Tuesday, March 27, 2007 at 7:00 p.m. to consider adoption of the 2007 Permanent Appropriations. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order. Following discussion, Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-07

A RESOLUTION TO APPROVE AND ADOPT
THE 2007 PERMANENT APPROPRIATIONS
IN THE TOTAL AMOUNT OF $12,740,396.57 AND TO APPROVE THE
ENCUMBRANCE OF FUNDS NECESSARY FOR EXPENSES.

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

There being no further business before the Board, Chrm. Haskell moved and Trustee Steele seconded to adjourn the Special Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted April 17, 2007)

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