Perry Township Board of Trustees

Minutes of Meetings - May, 2008

REGULAR MEETING - TUESDAY, MAY 6, 2008

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, May 6, 2008 at 7:00 p.m. Present were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Amos called the meeting to order and led the Pledge of Allegiance. Chrm. Amos recognized Jack Federau who discussed various issues related to the Spring Cleanup with the Trustees.

Vice Chrm. Steele moved and Trustee Haskell seconded to approve the minutes of the Regular Meeting held Tuesday, April 15, 2008. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

TFO Page reported the April, 2008 receipts at $1,247,752.33 and disbursements at $956,620.67. Year-to-date receipts total $2,477,421.17 and disbursements are $2,881,564.16. Cash on hand, reconciled at 4/30/08, was $3,570,969.85.

Fiscal Officer Page advised that BPI would be in the next day to set up the new computers for Karen Sundy and Sandi Mack. Their old computers will be made available for sale at a very nominal price.

Administrator Siegel advised regarding:

1. Trustee Haskell moved and Vice Chrm. Steele seconded to approve expenditure of $7,000.00 to Richard A. Beck & Associates for architectural drawings of the Community Center addition. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Vice Chrm. Steele moved and Trustee Haskell seconded to approve recommendations submitted by Kathy Leasure for amendments to the Cemetery Rules and Regulations. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Road Department has turned in scrap metal totalling $1,239.50 for April and May, thus far.

Trustee Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2008-45

A RESOLUTION DECLARING IT NECESSARY TO RENEW AN EXISTING ONE (1.00) MILL AD VALOREM PROPERTY LEVY FOR THE PURPOSE OF PROVIDING FUNDS TO PROVIDE PROTECTION AGAINST FIRE FOR THE TOWNSHIP OF PERRY AND REQUESTING THE LAKE COUNTY AUDITOR TO CERTIFY THE TOTAL CURRENT TAX VALUATION OF THE TOWNSHIP AND THE DOLLAR AMOUNT OF REVENUE THAT WOULD BE GENERATED BY THAT RENEWAL LEVY, AND DECLARING AN EMERGENCY.

Vice Chrm. Steele seconded the motion. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete resolution on file.)

4. Vice Chrm. Steele moved and Trustee Haskell seconded to approve payment of $18,186.00 to OTARMA Service Center for liability insurance. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Vice Chrm. Steele and Trustee Haskell seconded to approve purchase of toddler playground equipment, for use at Perry Township Park, from BYO Playground for $9,874.18. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Trustee Haskell moved and Vice Chrm. Steele seconded to approve purchase of white gravel from Custom Building Solutions for cemetery driveways, cost not to exceed $2,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

7. Vice Chrm. Steele and Trustee Haskell seconded to approve electric repairs at Perry Township Park by Mattingly Bros., Inc., cost not to exceed $2,640.25. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

8. Karen Sundy will atttend the Ohio EMA Applicant Briefing on May 8th in Willoughby.

9. Fire Chief Jim McDonald will give his year end report at the work session scheduled for Tuesday, May 20th at 9:00 a.m.

Discussion took place regarding the mailing procedure for the Township's newsletter. There have been many complaints from residents who live in the "fringe areas" of the Township with Painesville and Madison mailing addresses. Their newsletters arrive late or not at all. The Trustees will evaluate whether mailing first class to those residents will be helpful and cost effective.

Trustee Haskell discussed several House Bills coming up for vote; specifically House Bills 521, 244 and 470. Trustee Haskell plans to write a letter of opposition to HB 521.

Vice Chrm. Steele moved and Trustee Haskell seconded to pay $750.00 to Craig Deakins for reconveyance of Graves 1, 2 & 3 West in Div. 9, Lot 17 of Center Road Cemetery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos moved and Trustee Haskell seconded to authorize payment to Tim LeBail for vehicle maintenance and repairs, as needed, cost not to exceed $2,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Administrator Siegel was asked to review vehicle maintenance costs and suggests ways to reduce them.)

Chairman Amos presented the following Resolution and moved its adoption:

RESOLUTION NO. 2008-43

A RESOLUTION HONORING JENNA BAISDEN FOR BEING CHOSEN
AS A FINALIST IN THE "KIDS SPEAK OUT" ESSAY CONTEST SPONSORED
BY TIME WARNER CABLE & WVIZ/PBS IDEASTREAM

Trustee Haskell seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chairman Amos presented the following Resolution and moved its adoption:

RESOLUTION NO. 2008-44

A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS IN THE AMOUNTOF $35,000.00 FROM FUND 01 (GENERAL) TO FUND 12 (PARK FUND)

Vice Chrm. Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolutionon file.)

Scott Shaw inquired whether the Trustees would conduct a leaf pickup and it was agreed it would be too costly to provide that service throughout the township. The Trustees will check with Painesville and Madison, however, on the costs they incur with their leaf pickups.

There being no further business before the Board, Trustee Haskell moved and Vice Chrm. Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted May 20, 2008; Amended June 3, 2008)

REGULAR MEETING - TUESDAY, MAY 20, 2008

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, May 20, 2008 at 10:00 a.m. Present were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session prior to their Regular Meeting and various items were discussed.

Chrm. Amos called the meeting to order and led the Pledge of Allegiance. Chrm. Amos then opened the meeting to the floor. Captain Sparkman of the Lake County Sheriff's Department delivered the CAD Summary for April, 2008. Jack Federau, of Clark Road, spoke regarding various issues.

Trustee Haskell moved and Vice Chrm. Steele seconded to approve the minutes of the Regular Meeting held Tuesday, May 6, 2008. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

TFO Page advised that repairs are needed for the sprinkler system. Administrator Siegel will look into having repairs made.

At Ms. Page's request, Vice Chrm. Steele moved and Trustee Haskell seconded to enter into a computer maintenance agreement with BPI Information Systems for one year at a cost of $5500.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos requested that a review of mid-year appropriations be done at the work session to be held on June 17, 2008.

Administrator Siegel advised regarding:

1. Tax exemption has been finalized for the Cemetery property. Parcels have been split and tax assessments adjusted accordingly.

2. Vice Chrm. Steele moved and Trustee Haskell seconded to amend the previously approved motion to purchase asphalt grindings from Custom Building Supply, by a total of $1320.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Trustee Haskell moved and Vice Chrm. Steele seconded to amend the previously approved motion to purchase white limestone for the cemetery drives from Custom Building Supply, for a total of $103.60. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Vice Chrm. Steele moved and Trustee Haskell seconded to appoint Walter Siegel as Authorized Agent relative to the Public Assistance Grant Program with FEMA. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Trustee Haskell moved and Vice Chrm. Steele seconded to increase Walter Siegel's VISA credit card limit to $6,000.00 per month. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Administrator Siegel reported that, with Senator Grendell's assistance, $350,000.00 had been awarded to Perry Township in grant money for walking trails, shoreline stabilization and erosion improvements on Perry Township Park property.

Trustee Haskell advised regarding:

1. Trustee Haskell addressed notification from the Lake County Health Department that our compost facility is located on what was dump property in the past. The Administrator will look into whether or not relocating the compost is necessary.

2. Trustee Haskell also requested that someone be responsible for lowering the Township's flags to half mast until noon on Memorial Day and then raising them back to full height. TFO Page volunteered to take care of it.

3. ODOT has complied with the Township's request to correct the road striping at Sheetz Gas Station to decrease confusion as to where to enter the station from Route 20.

Vice Chrm. Steele advised regarding:

1. ODOT meeting recently held - discussion centered around projects currently underway in Lake, Geauga and Cuyahoga counties.

2. Vice Chrm. Steele moved and Trustee Haskell seconded to pay $100.00 each to Susan Erkkila and Teresa Hobbs for perpetual care planting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Lake County Engineers Annual Meeting held recently. Waterline improvements on River and Turney Roads are scheduled to commence in 2009. The Trustees are hopeful that there will be increased cooperation in the future between the Engineer's Office and Perry Township.

Chrm. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION 2008-46

A RESOLUTION RECOGNIZING MARY PLATKO AS RECIPIENT
OF THE OUTSTANDING SENIOR VOLUNTEER AWARD.

Vice Chrm. Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Trustee Haskell advised that the Hazardous Household Waste Collection will take place at the Lake County Fairgrounds on June 7, 2008 from 9 am to 3 pm.

Mr. Federau also complained of the trash piling up at the corner of Blackmore and Clark Roads.

There being no further business before the Board, Trustee Haskell moved and Vice Chrm. Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted June 3, 2008)

Questions? Comments? E-Mail us! Click Here!