Perry Township Board of Trustees

Minutes of Meetings - May, 2009

SPECIAL MEETING - TUESDAY, MAY 5, 2009

The Perry Township Board of Trustees held a Special Meeting, immediately adjourning to an Executive Session to discuss personnel compensation and possible litigation, on Tuesday, May 5, 2009 at 7:00 p.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the meeting to order and led the Pledge of Allegiance. Vice Chrm. Amos moved and Trustee Steele seconded to adjourn to an Executive Session to discuss personnel compensation and possible litigation. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to an Executive Session.)

Following discussion, Trustee Steele moved and Vice Chrm. Amos seconded to reconvene the Special Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Special Meeting was reconvened.)

Chrm. Haskell moved and Vice Chrm. Amos seconded to allow the employment contract with Clayton and Debra Knauff to extend through May 8, 2009; last date of compensation will be May 8, 2009. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrm. Amos seconded to terminate Clayton and Debra Knauff's employment for other good cause, effective May 8, 2009. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business before the Board, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted May 19, 2009)

REGULAR MEETING - TUESDAY, MAY 5, 2009

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, May 5, 2009 at 7:00 p.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the meeting to order and led the Pledge of Allegiance.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held Tuesday, April 21, 2009 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell recognized Mark Welch, Perry Township's representative on the Lake County Coastal Planning Committee, who advised the Trustees about the most recent meeting he attended. Mr. Welch stated the Committee would like to meet for an open forum type meeting in May. Mr. Welch will check on available dates at the Community Center.

Administrator Siegel advised regarding:

1. Trustee Steele moved and Vice Chrm. Amos seconded to approve expenditure to OTARMA Service Center for Township Liability Insurance, cost not to exceed $16,204.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Vice Chrm. Amos moved and Trustee Steele seconded to approve expenditure to Custom Building Solutions for purchase of 100 tons of white limestone to be used for cemetery drives, cost not to exceed $2500.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Trustee Steele moved and Vice Chrm. Amos seconded to approve expenditure to Burton Scot for purchase of asphalt grindings to be used at Center Road Soccer Field, cost not to exceed $5,000.00. (Total cost to be reimbursed by Perry Local Schools.) POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Vice Chrm. Amos moved and Trustee Steele seconded to approve the proposal from Richard A. Beck & Associates for building an addition to the Perry Community Center. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. Administrator Siegel clarified that the Perry Seniors would be funding the addition; the Trustees were approving the addition as owners of the Community Center.

5. Chrm. Haskell moved and Trustee Steele seconded to suspend the new seasonal rate increase for 2009 until January 1, 2010. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Vice Chrm. Amos requested scheduling of a work session for May 12, 2009 at 9:00 a.m.

7. Trustee Steele moved and Vice Chrm. Amos seconded to purchase park equipment/spring riders at a cost of $2567.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell advised that the Spring Cleanup went very well, only one miss occurred and the company came back to pick up the items on Monday.

Trustee Steele inquired whether the speed bumps had been received for the Park drives and when they would be installed. Administrator Siegel replied they should be received soon.

Zoning Commission will meet on May 19th; passage of the comprehensive plan will be addressed.

There being no further business before the Board, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted May 19, 2009)

WORK SESSION - TUESDAY, MAY 12, 2009

The Perry Township Board of Trustees held a Work Session on Tuesday, May 12, 2009 at 2:00 p.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the meeting to order and led the Pledge of Allegiance.

The Board discussed matters related to the proposed addition to the Community Center. Plumbing and kitchen access were discussed, among other issues, when Administrator Siegel presented the architectural drawings for the Board's review.

The Board also discussed possible contract negotiations with Charlotte Kline to manage Township Park, on a limited basis. Compensation and actual duties remain to be discussed at greater length. Fiscal Officer Page will forward calls from the Township Park phone to the Administration office so camping and boating issues can be addressed in the interim. Administrator Siegel will perform an inventory of equipment, etc. at the Park.

There being no further business before the Board, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted May 19, 2009)

REGULAR MEETING - TUESDAY, MAY 19, 2009

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, May 19, 2009 at 10:00 a.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session prior to their Regular Meeting.

Chrm. Haskell called the meeting to order and led the Pledge of Allegiance.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the amended minutes of the Regular Meeting held Tuesday, April 21, 2009 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the minutes of the Special Meeting held Tuesday, May 5, 2009 at 2:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrm. Amos seconded to approve the minutes of the Regular Meeting held Tuesday, May 5, 2009 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the minutes of the Work Session held Tuesday, May 12, 2009 at 9:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS

TFO Page reported the April, 2009 receipts at $123,357.57 and disbursements at $195,524.12. Year-to-date receipts total $1,031,153.28 and disbursements are $873,995.87. Cash on hand, reconciled at 4/30/09, was $3,794,753.39. TFO Page also reviewed the investments with the Board.

Fiscal Officer Page informed the Board that she is currently speaking with Digital One to provide computer support. The Township has contracted with BPI Information Systems, but they have started charging for their travel time and TFO Page is pursuing computer support that is closer in proximity.

Lieutenant Menmuir of the Lake County Sheriff's Department reviewed the April CAD Report with the Board. Lieutenant Menmuir also reported the results of a recent investigation into underage tobacco and alcohol sales during the week prior to Perry High's Prom. The Sheriff's Department partnered with Perry Village Police to place observers at businesses.

Trustee Steele moved and Vice Chrm. Amos seconded to amend Purchase Order 90190 to Pipelines Inc. to a total of $3,446.70 for purchase of drainage materials. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Chrm. Haskell seconded to pay $250.00 to Nancy Rippin for repurchase of Grave 3 West in Division 10, Lot 1 of Center Road Cemetery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved and Vice Chrm. Amos seconded to adjourn to an Executive Session to discuss personnel compensation and hiring of personnel. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to an Executive Session.)

Following discussion, Vice Chrm. Amos moved and Trustee Steele seconded to reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Regular Meeting was reconvened.)

There being no further business before the Board, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted June 2, 2009)

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