Perry Township Board of Trustees

Minutes of Meetings - November, 2006

REGULAR MEETING - TUESDAY, NOVEMBER 21, 2006

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, November 21, 2006 at 10:00 a.m. Present were Chairman Amos, Vice Chairman Haskell, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session prior to their Regular Meeting. Discussion was had on the following items:

1. 2006 Safety Council Discount Program
2. Reimbursement of $5,106.05 from Army Corps
3. FEMA Exit Interview and total reimbursement of $83,397.13 for flood related costs
4. Recycling update - 646 participants as of Nov. 1, 2006; Discussed the possibility of forming a LCTA recycling aggregate; Administrator Siegel will contact World Resource to inquire of their interest to provide service to all Lake County townships for just the money received from the County.
5. Circle Drive update - retention pond is completed, lines are in progress and restoration will begin next Spring
6. Considered purchasing a new Hi-Ho, however, the Board agreed to demo for another month before reaching a decision
7. Property valuation objections were filed on November 17, 2006

At the conclusion of the Work Session, Chrm. Amos called the Regular Meeting to order and led the Pledge of Allegiance.

Vice Chrm. Haskell moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held Tuesday, October 17, 2006 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrm. Haskell seconded to approve the minutes of the Special Meeting held Thursday, October 26, 2006 at 8:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Township Fiscal Officer Page reported the October, 2006 receipts at $133,900.65 and disbursements at $236,822.80. Year to date receipts are $6,247,220.31 and disbursements are $6,223,691.88. Cash on hand, reconciled at 10/31/06, was $3,137,126.46.

TFO Page requested scheduling a Public Hearing to consider proposed zoning amendments (copy on file) as recommended by the Zoning Commission. Following discussion, Trustee Steele moved and Vice Chrm. Haskell seconded to scheduled the Public Hearing for Tuesday, December 5, 2006 at 6:45 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Siegel advised regarding:

1. NOACA/ODOT update - Transportation money; Proposal from CT Consultants to prepare a Cultural Resources Photographic Log as required by ODOT when utilizing federal funds. Vice Chrm. Haskell moved and Trustee Steele seconded to accept proposal of CT Consultants for preparation of the Photolog report at a cost not to exceed $5,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Rental of Hi-Ho for an additional month - Vice Chrm. Haskell moved and Trustee Steele seconded to authorize rental of Hi-Ho for one month from Southeastern Equipment at a cost of $2,700.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Request to pay Oxbow Engineering $2,500.00 for additional engineering for the sanitary sewer line that crosses Route 20 at Lane Road into the new development on the south side. Administrator Siegel stated that the additional engineering was a result of the State requiring a turning lane and advised that the money would be recouped when the project is bonded. Trustee Steele moved and Vice Chrm. Haskell seconded to pay Oxbow Engineering $2,500.00 for additional engineering. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Requested an executive session at the conclusion of regular business to discuss personnel compensation.

Vice Chrm. Haskell moved and Trustee Steele seconded to purchase 200 tons of road salt from Morton Salt at $35.32/ton for a total purchase of $7,064.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Haskell moved and Trustee Steele seconded to authorize payment of $2,600.00 to Tim LeBail for maintenance and winterization of Road Department vehicles. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

In regard to the proposed amendments to the Comprehensive Plan, Vice Chrm. Haskell questioned amending the Plan rather than a complete update as done in the past. Administrator Siegel stated that Mr. Smerigan of Oxbow Engineering recommended the Comprehensive Plan amendments based on recent amendments to the Zoning Resolution. Following discussion, Trustee Steele moved and Vice Chrm. Haskell seconded to adopt proposed amendments to the Perry Township Comprehensive Plan as recommended by the Zoning Commission. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Haskell asked if the matter regarding Mothers of Multiples non-profit status and Community Center rental has been resolved. Chrm. Amos reported resolution of the matter based on the organization's Perry mailing address and non-profit status.

Vice Chrm. Haskell reported on a memo from Heidi Fought of the Ohio Township Association regarding cell tower ground leases and suggested that Administrator Siegel reply to Ms. Fought advising of our interest in receiving a determination on the matter should we be approached in the future.

Concerning the proposal to upgrade the mapping software at the Cemetery, TFO Page advised that after speaking with Cemetery Sexton Kathy Leasure, she is confident with the proposal submitted by Cemetery Mapping Services. Following discussion, Chrm. Amos moved and Vice Chrm. Haskell seconded to accept proposal submitted by Cemetery Mapping Services at a cost not to exceed $7,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos moved and Trustee Steele seconded to appoint and designate Daniel P. Troy to serve as proxy for Perry Township at the NOPEC annual assembly meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos advised that the grave sales are booming as a result of the rate increase which will go into effect January 1st and expects the new section will be available no later than next spring. Chrm. Amos also suggested creating an inventory of open graves for repurchase and/or reclaiming which would be especially helpful in the old section of the cemetery. TFO Page stated that she believes this can be accomplished with the upgraded mapping software.

Trustee Steele reported the Zoning Commission has a meeting scheduled for this evening at 6:30 p.m.

Chrm. Amos advised the Board of Zoning Appeals approved the variance request filed by Sheetz gas station and bank.

Vice Chrm. Haskell reported of a scheduled meeting on Wednesday for the Lake County Residential Recycling Grant Program and Administrator Siegel advised that he will attend.

Vice Chrm. Haskell inquired on a memo received from Adult Recreation Director Kelly Chaplin concerning the use of the Community Center for a community dance and Administrator Siegel advised that he is resolving the issue.

There being no further business, Trustee Steele moved and Vice Chrm. Haskell seconded to adjourn to Executive Session to discuss personnel compensation. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to Executive Session.)

Following discussion, Chrm. Amos moved and Vice Chrm. Haskell seconded to reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Regular Meeting was reconvened.)

Vice Chrm. Haskell moved and Trustee Steele seconded to adopt the 2007 Employee Wage Scale, effective January 1st (copy attached). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrm. Haskell seconded to adopt the 2007 Employee Holiday Schedule (copy attached). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business, Trustee Steele moved and Vice Chairman Haskell seconded to adjourn the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted Dec. 5, 2006)

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