Perry Township Government, Lake County, Ohio

Perry Township Board of Trustees

Minutes of Meetings - November, 2009

REGULAR MEETING - FRIDAY, NOVEMBER 6, 2009

The Perry Township Board of Trustees held a Regular Meeting on Friday, November 6, 2009 at 3:30p.m. (rescheduled Regular). Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the meeting to order and led the Pledge of Allegiance.

Vice Chrm. Amos moved and Chrm. Haskell seconded to approve the minutes of the Regular Meeting held Tuesday, October 20, 2009 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell recognized Administrator Siegel who advised concerning the following items:

1. Award of Bid for Senior Addition to the Community & Senior Center. Bids were opened on October 23, 2009 and reviewed by Oxbow Engineering, Inc. At their recommendation, Trustee Steele moved and Vice Chrm. Amos seconded to award the contract to A & S Construction for the sum of $188,810.00. POLL OF BOARD. 3 Ayes. MOTION UNANIMOUS.

2. Bill for legal services to Squires, Sanders & Dempsey. Chrm. Haskell moved and Vice Chrm. Amos seconded to approve the expenditure of $5,895.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Bill for services to Robert C. Hill. Vice Chrm. Amos moved and Chrm. Haskell seconded to approve the expenditure of $2,497.50. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Bill for road work at the intersection of Lane Road and Maine Avenue. Vice Chrm. Amos moved and Trustee Steele seconded to approve the expenditure of $3,250.00 to Mitchell Construction. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Bill for PTO Blower/Giant Vac for the Cemetery. Vice Chrm. Amos moved and Chrm. Haskell seconded to approve the expenditure of $3,949.00 to Four Seasons Equipment. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Resolution in support of a proposal by the Lake County Planning Commission, Lake County Stormwater Management and Lake County Soil and Water Conservation District. Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2009-52

A RESOLUTION SUPPORTING THE PROPOSAL BY
THE LAKE COUNTY PLANNING COMMISSION,
LAKE COUNTY STORMWATER MANAGEMENT DEPARTMENT
AND LAKE COUNTY SOIL AND WATER CONSERVATION DISTRICT
TO DEVELOP THE EASTERN LAKE COUNTY COASTAL TRIBUTARIES BALANCED GROWTH PLAN IN COOPERATION WITH THE
OHIO LAKE ERIE COMMISSION'S BALANCED GROWTH PROGRAM.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. Complete Resolution on file.

7. Review of recent and in-progress work of the Service Department

Chrm. Haskell advised concerning the Sivon allotment cul-de-sacs and the large trees - the Trustees are considering removal of all plant material and replacement with new plantings or stonescape.

The Nursery Growers of Lake County Ohio will host their annual meeting on November 10, 2009 at Dino's in Mentor.

Trustee Steele advised concerning the Vrooman Road meeting with M. Baker presently scheduled for November 12, 2009.

Chrm. Haskell further advised concerning the following items:

1. Request, per Governor's Strickland's Order, that flags be reflown at half staff on November 7, 2009.

2. A & S Construction has requested an advance to allow purchase of materials for the Senior Addition. At this time, the matter is under consideration.

3. Letter from Ranallo & Aveni concerning Shore Haven's Clark Road property and the previously proposed right-of-way. Administrator Siegel advised the Board that the matter was a work in progress. REGULAR MEETING FRIDAY, NOVEMBER 6, 2009 PAGE 3

There being no further business before the Board, Vice Chrm. Amos moved and Trustee Steele seconded to adjourn the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted November 17, 2009)

REGULAR MEETING - TUESDAY, NOVEMBER 17, 2009

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, November 17, 2009 at 10:00a.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrmn. Haskell called the meeting to order and led the Pledge of Allegiance.

The Board held an advertised Work Session prior to their Regular Meeting.

Trustee Steele moved and Vice Chrmn. Amos seconded to approve the minutes of the Public Hearing held on August 25, 2009. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrmn. Amos moved and Trustee Steele seconded to approve the minutes of the Special Meeting held on September 30, 2009. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrmn. Amos seconded to approve the minutes of the Regular Meeting held on November 6, 2009. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

TFO Page reported the October, 2009 receipts at $171,686.39 and disbursements at $326,356.72. Year-to-date receipts total $2,316,992.88 and disbursements are $2,284,544.66. Cash on hand, reconciled at 10/31/2009, was $3,670,044.20.

TFO Page reported that a Notice has been received from the Ohio Department of Liquor Control concerning a new carry-out permit for the property previously occupied by the Convenient store on North Ridge Road near Townline Road. The Trustees discussed the need for a hearing on the matter and concluded that a hearing would not be necessary. TFO Page was directed to return the advice of "no hearing required" to the Department of Liquor Control.

Chrmn. Haskell recognized Administrator Siegel who advised concerning the following items:

1. Fire Levy. Pursuant to previous discussions with the Perry Joint Fire District regarding their new levy replacing two (2) Township levies on their behalf, Trustee Steele presented the following captioned Resolution and moved its adoption:

A RESOLUTION TERMINATING THE EXISTING 3.0 MILL TAX LEVY FOR
THE PURPOSE OF PROVIDING FUNDS TO PROVIDE PROTECTION
AGAINST FIRE FOR THE TOWNSHIP OF PERRY AND DECLARING AN EMERGENCY

Vice Chrmn. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. Complete Resolution on file.

2. Fire Levy. Again, pursuant to previous discussions with the Perry Joint Fire District regarding their new levy replacing two (2) Township levies on their behalf, Vice Chrmn. Amos presented the following captioned Resolution and moved its adoption:

A RESOLUTION TERMINATING THE EXISTING 1.0 MILL TAX LEVY FOR
THE PURPOSE OF PROVIDING FUNDS TO PROVIDE PROTECTION
AGAINST FIRE FOR THE TOWNSHIP OF PERRY AND DECLARING AN EMERGENCY

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. Complete Resolution on file.

3. Ohio Bureau of Workers' Compensation has issued and we have received our dividend for participation in the Lake County Safety Council's programming.

4. Health Insurance Renewal. Quotes have been received and Administrator Siegel recommended that the health insurance remain with Medical Mutual. Vice Chrmn. Amos moved and Trustee Steel seconded a motion to renew the Township's health insurance with Medical Mutual at a cost of $25,332.30/month. TFO Page inquired regarding utilizing a Health Reimbursement Account concept to reduce costs to the Township without compromising policy quality or cost to employees. Discussion was had and the matter is to be discussed again prior to the renewal date, which is understood to be January 1, 2010. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Dental Insurance Renewal. Quotes have also been received and Administrator Siegel recommended that the dental insurance remain with MetLife. Trustee Steele moved and Chrmn. Haskell seconded a motion to renew the Township's dental insurance with MetLife at a cost of $1,574.36/month. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Life Insurance Renewal. Quotes have also been received and Administrator Siegel recommended that the life insurance remain with Anthem Life. Vice Chrmn. Amos moved and Trustee Steele seconded to renew the Township's life insurance with Anthem Life. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

7. Policy & Procedure Handbook. The Handbook has been reviewed and changes made (approved by James Lyons, Esq.). Chairman Haskell moved and Vice Chrmn. Amos seconded to adopt the revised Policy & Procedure Handbook, in toto. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Siegel asked the Board to reserve time at the end of this Regular Meeting for an Executive Session to discuss personnel issues.

Chrmn. Haskell advised concerning an Agricultural Resources meeting scheduled on November 19, 2009 at Madison Public Library.

Trustee Steele advise concerning a Zoning Commission meeting scheduled for November 17, 2009 at 7:00p.m.

Chrmn. Haskell discussed the Submerged Land Lease for Perry Township Park. Presently, the lease account is carrying a credit balance which will be utilized for the lease payment for 2010.

Trustee Steele advised the Board that the columbarium was en route and should be installed shortly.

There being no further business before the Board, Chrmn. Haskell moved and Vice Chrmn. Amos moved to adjourn to Executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. Meeting adjourned to Executive Session.

With the Executive Session discussion complete, Chrmn. Haskell moved to adjourn the Regular Meeting and Vice Chrmn. Amos seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. Meeting adjourned.

(Minutes Adopted December 22, 2009)

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