Perry Township Government, Lake County, Ohio

Perry Township Board of Trustees

Minutes of Meetings - October, 2005

REGULAR MEETING - - OCT. 4, 2005

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, October 4, 2005 at 7:00 p.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order, led the Pledge of Allegiance and advised that minutes of the previous meetings had been read. Vice Chrm. Amos moved and Chrm. Haskell seconded to approve the minutes of the Regular Meeting held Tuesday, September 20, 2005 at 10:00 a.m. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Clerk Page reported that she had received Recommendations from the Zoning Commission on September 28, 2005. Said Recommendations were with regard to Sections 310.02 and 409 of the Zoning Regulations as well as a district change involving a parcel on Webb Road. The full text of recommendations and district change are on file. Chairman Haskell moved to set a public hearing on the matter for October 18, 2005 at 9:30 a.m. Trustee Haas seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Clerk Page inquired as to the status of the Community Center rental policy. The Trustees advised that they were reviewing final revisions of the policy and that the same should be prepared for adoption on October 18, 2005. Clerk Page advised the Board that the printer in her office is broken and unrepairable. The printer will be replaced. She also reminded the Board that Assistant Clerk Michele Woltman will be out of the office for approximately 2 weeks beginning October 7, 2005.

Chrm. Haskell inquired if there was any input from the audience. Jack Federau inquired concerning a public warning system for dangerous storms and the possibility of utilizing outside speakers at the Township Park to warn those in the park of such things. He reminded the Board to "Be Prepared". The Board took Mr. Federau's suggestions under advisement.

Administrator Siegel advised regarding:

1. Tables and chairs have been selected from a State Purchasing vendor, Continental Educational Environments. The cost for 400 vinyl padded folding chairs, 11 dollies, 40 round folding tables with plastic tops and 6 dollies for the tables is $25,994.62. Chairman Haskell moved to approve the expense and Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Request for short Executive Session concerning the purchase of real property was made.

Chrm. Haskell advised regarding:

1. Correspondence from Adelphia concerning addition of the "Ohio Channel".

2. Proposal from Santee Security regarding video cameras. Per Chairman Haskell's request, all but the main hall of the building will be monitored. Chairman Haskell moved to approve $8,798.00 for the video system installation. Trustee Haas seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Mrs. Steele inquired concerning having just one proposal for this service. Chairman Haskell advised that he was satisfied with the proposal from Santee as they have provided this service in the Park and did not feel any other proposals were necessary. Clerk Page inquired concerning the integrity of the digital back-up copy for this particular system since the Park's current system has previously had issues with system back-up devices. Chairman Haskell assured all in attendance that the system to be installed in the Community Center would be free of any such issues.

3. Proposal from Santee Security for a security system and monitoring. Chairman Haskell advised that door and window (where appropriate) contacts and motion detectors would be installed as necessary at a cost of $959.79. Chairman Haskell moved to approve said expense. Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

George Schultz inquired concerning the hours of operation of the building and who would be responsible for securing the building. Chairman Haskell advised that the building should be closed by approximately midnight, to be determined (TBD) by final Community Center Rental Policy and that the security officer hired for an event would be responsible for securing the building for the night. He further advised that the Park Managers may also be responsible for securing the building, again, TBD by the final Community Center Rental Policy.

Chairman Haskell presented the following captioned Resolution and moved for its adoption:

RESOLUTION 2005-32

A RESOLUTION APPROVING THE SOLID WASTE
MANAGEMENT PLAN UPDATE OF THE
LAKE COUNTY SOLID WASTE MANAGEMENT DISTRICT

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. Complete Resolution on file.

Chairman Haskell advised that the SWMP Update is not a recycling contract change and has no affect on the current contract for recycling that Lake County has with World Resources through December 31, 2005.

Chairman Haskell also presented the following captioned Resolution and moved for its adoption:

RESOLUTION 2005-33

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES
AS DETERMINED BY THE BUDGET COMMISSION AND
AUTHORIZING THE NECESSARY TAX LEVIES AND
CERTIFYING THEM TO THE COUNTY AUDITOR

Trustee Haas seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. Complete Resolution on file.

Chairman Haskell then moved and Vice Chrm. Amos seconded to pay $5,318.00 to Lake County Department of Utilities for inspection and water line tap-in fees for the Community Center/Parcel 03A-22-22. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chairman Haskell moved and Trustee Haas seconded to decrease Purchase Order 50248 (Deming Enterprises) by $3,200.00 for water tap-in fees paid directly by Perry Township. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chairman Haskell advised regarding the Governor's Regional Economic Development Board meeting scheduled for October 14, 2005 at 10:00 a.m. to be held at the Manchester West Building.

Vice Chrm. Amos advised regarding a Zoning Commission meeting on October 18, 2005. He also was aware that a School Board meeting was scheduled that same night.

Chrm. Haskell inquired if there was any further business to bring before the Board. Mark Welch advised that a meeting was tentatively set for November 1 or 3, 2005 concerning design issues involved with the Coastal Management group. He will advise of the specific date when the same is provided to him.

Mr. Welch also briefly touched on SeaMag planning grants for waterfront planning. Chairman Haskell advised that he had issues with the differences in Wisconsin's funding for this type of project compared to Ohio's.

Larry Klco inquired whether the Kent State University has been invited to participate in waterfront planning and was advised that KSU is currently doing the preliminary work. Since there is a current plan of action through the Coastal Planning group, Chairman Haskell advised that he did not see that it would be beneficial to work outside the plan of action by going directly to the Kent State resources.

Mr. Federau suggested that some elements of the coastal planning, specifically lake levelling cycles and success of erosion control could be "farmed out" to our high school students as perhaps a community service science project. Again, the Board took Mr. Federau's suggestions under advisement.

Mr. Schultz inquired whether the sewer line tap in was gravity or pressurized line. He was advised that it was a pressurized line with a pump station.

Administrator Siegel advised that grand opening ceremonies may take place on October 31, 2005 for the Community Center.

There being no further business, Vice Chrm. Amos moved to adjourn the Regular Meeting to an Executive Session for the purpose of discussing the purchase of real property. Chairman Haskell seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Upon conclusion of the Executive Session, Chairman Haskell moved to reconvene the Regular Meeting. Vice Chrmn. Amos seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business,Chairman Haskell moved to adjourn the Regular Meeting. Trustee Haas seconded that motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted Oct. 18, 2005)

PUBLIC HEARING - - OCT. 18, 2005

The Perry Township Board of Trustees held a Public Hearing on Tuesday, October 18, 2005 at 9:30 a.m. to address proposed amendments to the Zoning Resolution, as referred by the Zoning Commission Board. Present were Chairman Haskell, Vice Chairman Amos, Trustee Haas, Clerk Page, Administrator Siegel and those who names are signed on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Haskell called the public hearing to order and explained that the following amendments had been referred by the Zoning Commission for the Board's action:

1. District change of zoning from "ER-2" Estate Residential 2, to "B" Business and Commercial for a portion of parcel 03-A-042-C-00-007-0, currently split into two zoning districts and located at 4702 Webb Road in the Township of Perry, County of Lake, State of Ohio, owned by William H. McGeehan. Chrm. Haskell moved and Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Amend Section 310.02 - Multi-Family Projects, Item (e) - Duplexes of Subsection 310.024 Definition and Dwelling Area which would reformat and reword text to establish consistent language with other subsections. Chrm. Haskell moved and Trustee Haas seconded to approve the amendment as recommended by the Zoning Commission. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Amend Section 409 - Outdoor Advertising and Other Signs which would reword, renumber and reformat the entire section in addition to increasing the maximum size of temporary signs from twenty-five (25) square feet to thirty-two (32) square feet. Chrm. Haskell moved and Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business before the Board, Chrm. Haskell adjourned the Public Hearing.

MEETING ADJOURNED.

(Minutes adopted Nov. 1, 2005)

REGULAR MEETING - - OCT. 18, 2005

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, October 18, 2005 at 10:00 a.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Haas, Clerk Page and those whose names appear on the attached attendance sheet. Administrator Siegel arrived shortly after the meeting began.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order, led the Pledge of Allegiance and advised that minutes of the previous meeting had been read. Chrm. Haskell moved and Trustee Haas seconded to approve the minutes of the Regular Meeting held Tuesday, October 4, 2005 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Clerk Page reported the September, 2005 receipts at $807,281.74 and disbursements at $870,212.35. Year to date receipts are $6,676,919.49 and disbursements are $7,016,269.47. Cash on hand, reconciled at 9/30/05, was $3,752,251.37.

Clerk Page advised that her assistant had resumed working half days on October 17th, after having foot surgery. If all goes well, Mrs. Woltman will return to a full-time schedule on October 24th.

Clerk Page reported that she had replaced the printer in the Clerk's Office with a color laser printer which, for the most part, will be used to print black and white. Cost for the printer was $349.00 through Quill.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION 2005-34

A RESOLUTION PROCLAIMING OCTOBER 22-29, 2005
AS RED RIBBON WEEK IN PERRY TOWNSHIP, LAKE COUNTY, OHIO

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell advised regarding the following:

1. Chrm. Haskell moved to pay $2900.00 to Frank Petrowski for cutting down trees and removing the stumps at Perry Township Cemetery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Chrm. Haskell moved and Vice Chrm. Amos seconded to publicly support the ADAMHS Board levy item on the November ballot. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Chrm. Haskell moved and Trustee Haas seconded to publicly support the Lake Metroparks Issue 7 on the November ballot. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Administrator Siegel advised regarding progress on the Community Center saying that all that's left are the finishing touches. The pump station is expected to be delivered within the next couple of days.

Chrm. Haskell moved and Vice Chrm. Amos seconded to adopt the Rental Agreement, Policy Statement and Request for Security forms related to the Perry Community & Senior Center. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. Chrm. Haskell discussed the letter he recently received from The Illuminating Company stating that Green Mountain has reneged on their contract with NOPEC as an electric service provider and, as a result, his service would revert to The Illuminating Company, the original provider.

Ann DiDonato, of FirstEnergy Corporation, advised that Northeast Ohio was supposed to go to a fully deregulated market at the end of 2005. The PUCO had an auction last year and bids came in much higher than expected, so the PUCO asked FirstEnergy to come up with a plan that would keep rates stabilized for three years. F/E submitted a plan and as a result, Green Mountain decided to pull out because they would not make any money on the new plan supported by the PUCO.

Vice Chrm. Amos commented that, in his opinion, we are paying much more dearly in other respects, as a result of deregulation, than we are saving with the little discounts we make by shopping for utility providers.

6. Lake County Engineer responded to a complaint about the low berm on Townline Road. The Engineer's office stated that the berm was not a concern and no action would be taken.

7. Chrm. Haskell noted that gasoline was stolen from the Cemetery tank and discussed the possibility of enhanced security measures to prevent this happening again.

Administrator Siegel advised regarding:

1. Chrm. Haskell moved and Trustee Haas seconded to pay $2370.00 to Oxbow Engineering for performance of environmental assessments. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos advised that the Zoning Appeals Board would meet on October 26, 2005 at 7:00 p.m. to hear a request for a variance. The Lake County Township Association will meet on November 17th in Leroy to discuss the committee report on the Sheriff's request for additional funding.

Chrm. Haskell advised he would be attending an ODNR Grant meeting on Wednesday, October 19th. Chrm. Haskell inquired if there was any further business to bring before the Board. Larry Klco commented that one of the candidates for North Perry Village Council was omitted from the Township newsletter. Clerk Page apologized for the omission.

Mr. Klco also spoke about the dire sewer and water problems at Teen Challenge and inquired about the status of a solution for the site. Administrator Siegel replied that 5 or 6 alternatives had been discussed and a solution would be found soon. Mr. Klco further mentioned that Red Ribbon Week serves to remind of the situation at Teen Challenge since they do so much to help people with drug and alcohol problems.

There being nothing further, Chrm. Haskell moved to adjourn the meeting. Vice Chrm. Amos seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes adopted Nov. 1, 2005)

SPECIAL MEETING - - OCT. 28, 2005

The Perry Township Board of Trustees held a Special Meeting on Friday, October 28, 2005 at 10:00 a.m. to discuss payment of change orders for Perry Community & Senior Center; purchase of tables for Community Center; payment for paving at Perry Park & Spring Lake Boulevard and possible purchase of fencing for Spring Lake Boulevard. Present were Vice Chairman Amos, Trustee Haas, Clerk Page, Administrator Siegel and those whose names appear on the attached attendance sheet. Chairman Haskell was absent from the meeting.

The News Herald was advised of this meeting according to law.

Vice Chrm. Amos called the meeting to order and moved to amend Purchase Order 50071-Lakeland Management Systems to a total of $730,196.00 to allow for payment of $42,077.00 in change orders for the Community Center. Trustee Haas seconded. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Trustee Haas moved and Vice Chrm. Amos seconded to purchase 7 stainless steel work tables for the kitchen at the Community Center from Dubick Fixture & Supply, at a cost of $2,345.00. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Trustee Haas moved and Vice Chrm. Amos seconded to pay Inv. 132 from DD Mitchell Construction in the amount of $4,365.00 for paving at Perry Park. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Trustee Haas moved and Vice Chrm. Amos seconded to contract with Thomas Fence Company to install 205 ft. of 4 ft. High 9 gauge galvanized chain line fence at Spring Lake Blvd., at a cost of $2,785.00. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Trustee Haas moved and Vice Chrm. Amos seconded to pay $14,117.00 to Velotta Paving Company for additional costs related to paving the cul-de-sac and aprons at Spring Lake Blvd. POLL OF BOARD: 2 Ayes. MOTION PASSED.

There being no further business before the Board, Chrm. Haskell moved and Vice Chrm. Amos seconded to adjourn the Special Meeting. POLL OF BOARD: 2 Ayes. MOTION PASSED.

MEETING ADJOURNED.

(Minutes adopted Nov. 1, 2005)

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