Perry Township Board of Trustees

Minutes of Meetings - October, 2008

REGULAR MEETING - TUESDAY, OCTOBER 7, 2008

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, October 7, 2008 at 7:00 p.m. Present were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Amos called the meeting to order and led the Pledge of Allegiance.

Trustee Haskell moved and Vice Chrm. Steele seconded to approve the minutes of the Regular Meeting held Tuesday, September 16, 2008 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page advised that a membership invoice had been received from the Lake County Port Authority and asked whether the Board would like to register for the coming year. The Board agree to register and pay the $300.00 membership fee.

Administrator Siegel discussed the following:

1. Trustee Haskell moved and Vice Chrm. Steele seconded to approve expenditure of an amount not to exceed $24,999.00 to Universal Disposal and Liberty Tire for conducting the Fall Cleanup on November 1, 2008. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Vice Chrm. Steele moved and Trustee Haskell seconded to contribute $700.00 to Perry Firefighters Local 3003 for their annual children's Halloween Party. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Trustee Haskell moved and Vice Chrm. Steele seconded to cancel the Trustees' Regular Meeting, scheduled for November 4, 2008, as it falls on Election Day. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Discussion took place regarding the check received from the Lake County Auditor in the amount of $27,590.96. This money was reimbursement for engineering work on the Perry Park water line and Route 20 sewer line.

5. Chrm. Amos inquired what, if anything, Administrator Siegel had learned regarding the condition of Perry Park Road and whether the County would be doing anything to make improvements. Administrator Siegel stated he would contact the Lake County Engineer's office for an update.

Trustee Haskell advised regarding:

1. Request for a proxy had been received from NOPEC. Chrm. Amos moved and Vice Chrm. Steele seconded to authorize Perry Township's proxy for Commissioner Dan Troy to represent same for NOPEC. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Information received from Kathy Leasure about upcoming activities related to the Cemetery Department. Vice Chrm. Steele plans to attend the Cemetery Tour and reservations will be needed for the Annual Christmas Dinner and Program on December 4th.

3. Zoning Commission Board will meet on October 21st at 6:30 p.m. to continue talking about the Comprehensive Plan and Commercial B & B zoning.

4. Cell Phone Policy - Discussion took place regarding different methods of governing cell phone use. Perry Village gives a $50.00/month flat reimbursement to employees who are required to use their personal cell phones for business purposes. Trustee Haskell suggested that Perry Township allow reimbursement of $45.00 per month to employees in that same situation. Fiscal Officer Page also discussed the issue of excessive minutes being used by some of the phones in our plan with Verizon. Chrm. Amos insisted that employees call within our calling network, i.e. Verizon to Verizon, and that will help on minutes and cost, as well. The Board agreed that getting "push to talk" phones would be worthwhile for the 6 or 7 phones in the Township's network plan. Calls between those phones would not be charged to either party. Fiscal Officer Page and Administrator Siegel are scheduled to meet the Verizon representative this week to finalize plan revisions and equipment replacement.

Chrm. Amos advised regarding:

1. Chrm. Amos moved and Trustee Haskell seconded to acknowledge receipt of Revision 29 of the Emergency Plan for Perry Nuclear Power Plant, inclusion of such revision in our plan and removal and destruction of the document so revised. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Chrm. Amos also discussed the paving on White Angel, saying he was happy with the contractors as they notified regarding the work so residents would be aware. Norway and Laburnum have not yet been started.

3. Chrm. Amos reviewed the planned activities for the Alumni Weekend on October 10-12th.

Chrm. Amos then opened the meeting to audience input. Mr. Anderson asked regarding the newspaper article that incorrectly stated that Perry Township would have a road levy on the ballot in November. Chrm. Amos advised that it was an error and a road levy would not be up for vote.

Chrm. Amos moved and Trustee Haskell seconded to adjourn to an Executive Session to discuss personnel compensation. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to an Executive Session.)

Following discussion, Vice Chrm. Steele moved and Trustee Haskell seconded to reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Regular Meeting was reconvened.)

Trustee Haskell moved and Vice Chrm. Steele seconded to discontinue Workers' Compensation salary continuation for Stan Cain, effective October 26, 2008. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business before the Board, Trustee Haskell moved and Vice Chrm. Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted Oct. 21, 2008)

REGULAR MEETING - TUESDAY, OCTOBER 21, 2008

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, October 21, 2008 at 10:00 a.m. Present were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session prior to their Regular Meeting and various items were discussed.

Chrm. Amos called the meeting to order and led the Pledge of Allegiance. Melanie Hale of Citizens for Children spoke to the Board about her organization and Issue #19 which will appear on the November 4th ballot. Issue #19 is a renewal of the Children's Services levy. This levy provides funding for personal care of children who are at risk of abuse and/or neglect.

Captain Sparkman of the Lake County Sheriff's Department reviewed the CAD summary for September. Patrols at the Cemetery will be stepped up in light of recent thefts of articles from graves.

Trustee Haskell moved and Vice Chrm. Steele seconded to approve the minutes of the Regular Meeting held Tuesday, October 7, 2008 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

TFO Page reported the September, 2008 receipts at $140,868.25 and disbursements at $165,128.41. Year-to-date receipts total $6,937,951.28 and disbursements are $5,963,486.25. Cash on hand, reconciled at 9/30/08, was $4,254,303.22.

TFO Page requested that the Board schedule a Public Hearing for recently submitted Zoning Amendments. Trustee Haskell moved and Vice Chrm. Steele seconded to schedule the Public Hearing for November 18, 2008 at 9:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Since the new phones have arrived, a training session will be held for all five "push-to-talk" phone holders so everyone will become comfortable with them. TFO Page and Trustee Haskell have taken personal responsibility for their cell phones and those accounts have been removed from the Township's bill. The phones for the Rec Board personnel have also been separated from the Township's plan and will be billed directly to that Board.

Administrator Siegel advised regarding:

1. Vice Chrm. Steele moved and Trustee Haskell seconded to pay $4687.50 to Oxbow Engineering for services related to Oakbrook Village, Maine Avenue, etc. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Vice Chrm. Steele moved and Trustee Haskell seconded to authorize expenditure of $2400.00 to Tim LeBail for winterization and routine maintenance of Road Department vehicles. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Check received from Ohio BWC for $1172.00 to offset workers comp premiums. Perry Township receives credit on premiums as a result of staff members attending monthly Lake County Safety Council Meetings.

Vice Chrm. Steele advised regarding:

1. Greater Cleveland Cemetery Association will hold their Holiday Dinner on Thursday, December 4, 2008. Reservations are due this week.

2. Vice Chrm. Steele moved and Trustee Haskell seconded to pay $500.00 to Barbara Brittain for reconveyance of Graves 1 & 2 West in Div. 9, Lot 11 of Center Road Cemetery. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Discussion took place regarding random complaints about conduct in the Township related to firing of guns, operation of ATVs, etc. The Board discussed with Captain Sparkman the fact that many times new residents in Perry Township do not realize that the aforementioned activities are actually legal and allowed in circumstances where safety measures are taken. Laws governing townships are not the same as they are in cities or more urban areas. It was also discussed, however, that people participating in these activities should be mindful and considerate of their neighbors in these situations.

Trustee Haskell advised regarding:

1. Perry entities will meet at Manchester West on October 27th at 6:00 p.m.

2. Lake County Soil & Water will hold its annual meeting at DeRubertis in Madison on October 30th at 6:00 p.m.

3. Trick or Treat is scheduled from 6:00 p.m. to 8:00 p.m. on Friday, October 31st.

4. Fall Trash Pickup will take place on Saturday, November 1, 2008.

5. More discussion took place regarding the cell phone policy for the Township. The Board reached the conclusion that reimbursement would be made to employees who are required to have a cell phone and have total financial responsibility for their own phone. Trustee Haskell moved and Vice Chrm. Steele seconded to authorize monthly reimbursement in the amount of $45.00 to any Trustee, Administrator or Fiscal Officer who assumes financial responsibility for their cell phone. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business before the Board, Trustee Haskell moved and Vice Chrm. Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted Nov. 18, 2008)

SPECIAL MEETING - FRIDAY, OCTOBER 31, 2008

The Perry Township Board of Trustees held a Special Meeting on Friday, October 31, 2008 at 7:30 a.m. to consider the purchase of a new 3/4 ton snow plow truck for the Township Service Department. Present were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Administrator Siegel, and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Trustee Haskell made a motion to appoint Administrator Siegel to Clerk Pro-Tem for the meeting. Vice-Chairman Steele seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos made a motion to purchase a 2008 GMC Sierra 2500 Truck for the Township Service Department. The truck will be purchased from Classic in Madison for $19,995.00 Vice-Chairman Steele seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

There being no further business before the Board, Trustee Haskell moved and Chairman Amos seconded to adjourn the Special Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted Nov. 18, 2008)

Questions? Comments? E-Mail us! Click Here!