Perry Township Government, Lake County, Ohio

Perry Township Board of Trustees

Minutes of Meetings - September, 2006

PUBLIC HEARING - TUESDAY, SEPTEMBER 5, 2006

The Perry Township Board of Trustees held a Public Hearing on Tuesday, September 5, 2006 at 5:00 p.m. to consider proposed amendments to the Zoning Resolution as submitted by the Zoning Commission on August 16, 2006. Present were Chairman Amos, Vice Chairman Haskell, Trustee Steele, Fiscal Officer Page, Administrator Siegel, George Smerigan of Oxbow Engineering and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Amos called the meeting to order and recognized Mr. Smerigan who discussed the proposed amendments with the Board. Mr. Smerigan explained that under the current regulations, multifamily developments are only permitted in a "B" District providing that a conditional use permit has been obtained from the Board of Zoning Appeals. He further explained that the proposed amendments would remove multifamily as a permitted use in the "B" District, however, multifamily would be permitted in the proposed MDPUD District. Additionally, Mr. Smerigan explained that the Zoning Commission and Trustees would be involved in the decision making process for multifamily development rather than the Board of Zoning Appeals.

Following discussion, Chrm. Amos suggested that a decision on the proposed amendments be deferred until the next meeting on September 19, 2006.

There being no further business before the Board, Vice Chrm. Haskell moved and Trustee Steele seconded to adjourn the Public Hearing. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted Sept. 19, 2006)

REGULAR MEETING - TUESDAY, SEPTEMBER 5, 2006

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, September 5, 2006 at 7:00 p.m. Present were Chairman Amos, Vice Chairman Haskell, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Amos called the meeting to order and led the Pledge of Allegiance.

Chairman Amos opened the meeting to the floor. Mark and Kathy Faulhammer of Laurel Drive spoke of flooding at their residence and advised that this has been an ongoing problem for the past five years. Mr. Siegel stated that flooding has always been a problem at that location and that he has been in contact with George Smerigan of Oxbow Engineering who is looking into the matter.

Vice Chrm. Haskell moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held Tuesday, August 22, 2006 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page reported that copies of the lighting assessments and Resolution have been prepared and provided to the Trustees for adoption. TFO Page discussed the capital assessments for District 7 (Red Mill Run) and advised that the capital portion of the assessment was overbilled. Discussion on this issue resulted in the Trustees agreeing that those residents who have paid the full assessment for tax year 2005 (collection year 2006) should have it refunded. TFO Page stated that as soon as confirmation was provided from the Auditor's office of property owners and payment status, checks would be prepared and sent. TFO Page also advised that capital assessments in District 8 are complete and those in District 9 would be complete in collection year 2008.

Administrator Siegel advised regarding:

1. Speed reduction Resolution as requested by Lane Road residents.

2. Quote from R.L.S. Construction to construct a handicap ramp on the back entrance of Manchester West as requested by the Historical Society.

3. Attendance at FEMA meeting held on August 29th and requested motion to appoint authorized agent and alternate for FEMA Public Assistance Grant Program. Vice Chrm. Haskell moved and Trustee Steele seconded to appoint Walter Siegel as the Authorized Agent and Karen Sundy as the Alternate. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Requested purchasing a used laser transit and advised that one quote in the amount of $2,500.00 has been received but is seeking a second quote - Vice Chrm. Haskell moved and Trustee Steele seconded to authorize the purchase of a used laser transit at a cost not to exceed $2,500.00 (vendor to be announced). POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

5. A used 5 HP snowblower which is for sale from Mr. and Mrs. Perry who recently moved from their home on Route 20. Mr. Siegel and Vice Chrm. Haskell will look at it before reaching a decision.

Vice Chrm. Haskell inquired on the status of the Board of Zoning Appeals replacement. Administrator Siegel will contact the interested candidates to arrange interviews with the Trustees.

Trustee Steele announced that the Board of Zoning Appeals has a Public Hearing scheduled on Wednesday, August 23th at 7:00 p.m.

Chrm. Amos presented the following Resolution and moved its adoption:

RESOLUTION NO. 2006-31

A RESOLUTION REQUESTING THE BOARD
OF LAKE COUNTY COMMISSIONERS TO
REDUCE THE SPEED LIMIT ON LANE ROAD.

Vice Chrm. Haskell seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos presented the following Resolution and moved its adoption:

RESOLUTION NO. 2006-32

A RESOLUTION AUTHORIZING THE FISCAL OFFICER
TO CERTIFY ASSESSED STREET LIGHTING TO THE
COUNTY AUDITOR FOR THE TAX YEAR 2006,
SAME BEING COLLECTIBLE IN THE CALENDAR YEAR 2007.

Vice Chrm. Haskell seconded. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos moved and Trustee Steele seconded to hire Kerry E. Dowd as seasonal concession stand worker at Perry Township Park at the rate of $6.00, effective July 23, 2006. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos advised that Mrs. Woltman has notified the Board of a request from a caterer who is interested in renting the kitchen facilities at the Community Center for his catering business. Following discussion, the Board unanimously agreed this would set a bad precedent and therefore would not be permitted.

Vice Chrm. Haskell moved and Trustee Steele seconded to adjourn to an Executive Session to discuss personnel compensation. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to Executive Session.)

Following discussion, Vice Chrm. Haskell moved and Trustee Steele seconded to reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Regular Meeting was reconvened.)

There being no further business before the Board, Vice Chrm. Haskell moved to adjourn the meeting. Trustee Steele seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted Sept. 19, 2006)

REGULAR MEETING - TUESDAY, SEPTEMBER 19, 2006

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, September 19, 2006 at 10:00 a.m. Present were Chairman Amos, Vice Chairman Haskell, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session at 9:00 a.m. prior to their Regular Meeting. Discussion focused on future plans for the Center Road Cemetery.

Chm. Amos called the Regular Meeting to order and led the Pledge of Allegiance. Vice Chrm. Haskell moved and Trustee Steele seconded to approve the minutes of the Public Hearing held Tuesday, September 5, 2006 at 5:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Trustee Steele moved and Vice Chrm. Haskell seconded to approve the minutes of the Regular Meeting held Tuesday, September 5, 2006 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page reported the August, 2006 receipts at $1,559,855.03 and disbursements at $1,253,469.88. Year to date receipts are $5,289,542.26 and disbursements are $5,097,697.23. Cash on hand, reconciled at 8/31/06, was $3,305,455.06.

Fiscal Officer Page advised the Board that action was needed on proposed amendments to the Zoning Resolution as recommended and submitted by the Zoning Commission on August 16, 2006 and discussed in a Public Hearing on September 5, 2006. Following discussion, Vice Chrm. Haskell moved and Trustee Steele seconded to adopt the proposed amendments as submitted. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page requested a motion to establish Trick or Treat hours in Perry Township and reported that the Safety Forces Halloween Party and Trick or Treat in Perry Village and North Perry Village will be held on Tuesday, October 31st from 6 - 8 p.m. Trustee Steele moved and Vice Chrm. Haskell seconded to schedule Trick or Treating in Perry Township on Tuesday, October 31st from 6 - 8 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

In regard to the recent tragic fire on Perry Park Road, Fiscal Officer Page advised that she will contact the Red Cross for information to pass on to those interested in donating.

Chrm. Amos opened the meeting to the floor. Mr. Jack Federau of Clark Road expressed concerns with the deer population on Clark Road and advised they are eating his peaches and pears. Vice Chrm. Haskell suggested that an electric fence may solve the problem with the deer eating the fruit. Mr. Federau also advised that maintenance is needed on the fire hydrant located by his residence. Administrator Siegel will look into getting it repaired.

Chrm. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2006-33

A RESOLUTION ACCEPTING THE AMOUNTS AND
RATES AS DETERMINED BY THE BUDGET COMMISSION
AND AUTHORIZING THE NECESSARY TAX LEVIES AND
CERTIFYING THEM TO THE COUNTY AUDITOR.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED (Complete Resolution on file.)

Administrator Siegel advised regarding:

1. Requested motion to pay Universal Disposal invoices related to collection of flood damaged items - Vice Chrm. Haskell moved and Trustee Steele seconded to authorize payment in the amount of $11,572.76 to Universal Disposal for hauling of 22 loads of flood damaged items. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Requested motion to schedule Fall Clean-up - Trustee Steele moved and Vice Chrm. Haskell seconded to schedule Fall Clean-up be held on Saturday, November 4th. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Draft letter to LC Engineer Jim Gills granting permission to detour traffic to Shepard Road while repairing Lane Road bridge damaged by flooding - Vice Chrm. Haskell moved and Trustee Steele seconded to authorize the Lake County Engineer's Office to detour traffic to Shepard Road during the Lane Road bridge repair. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Obtaining quotes to relocate electric lines on Turnbury Drive; One quote in the amount of $8,780.00 received from FirstEnergy. Vice Chrm. Haskell moved and Trustee Steele seconded to authorize expenditure of $8,800.00 for relocation of electric lines on Turnbury Drive. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Haskell advised regarding:

1. Road vehicle winterization and routine maintenance - Vice Chrm. Haskell moved and Trustee Steele seconded to authorize expenditure of $3,000.00 to Tim LeBail for winterization and routine maintenance of road vehicles. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Letter from Turney Road resident regarding right-of-way issue - Indicated contributing factors were miscommunication and timing with flooding as well as Turney Road being a County maintained road, however, he has spoken with staff regarding the incident.

3. Lake County General Health District meeting regarding HB 231, which establishes new septic system rules.

Trustee Steele advised regarding:

1. Zoning Commission Regular Meeting scheduled for September 19th at 7:00 p.m.

2. Extended thanks to all who helped to make the Fall Festival a success.

Chrm. Amos moved and Vice Chrm. Haskell seconded to approve expenditure for flood repair work at a cost not to exceed $5,000.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Amos moved and Trustee Steele seconded to accept the change in cemetery rates as recommended by the Cemetery Committee to increase the rates of the graves, some of the grave openings and other costs, effective January 1, 2007, however, in the interim, the resident price of the purchase of graves would be limited to the current number of people living in the household plus two additional graves. Vice Chrm. Haskell moved to amend the previous motion by putting a freeze on the increase in the Perry resident rate only and that all other rate increases would go into effect on January 1, 2007, however, the Perry resident rate would remain at the current price of $50.00 until more research can be done to develop better implementation regarding the number of graves that can be purchased by one person. The amended motion did not proceed due to lack of a second and the Board proceeded with the original motion. POLL OF BOARD: 2 Ayes. Vice Chrm. Haskell, Nay. MOTION PASSED.

Chrm. Amos advised regarding:

1. Fiscal Officer Page to compile a list of current employee salaries for review and consideration prior to the reorganizational meeting.

2. Illinois couple who recently camped at Perry Township Park sent a letter commending our Park Managers for making their stay most enjoyable.

3 List of 2006 Scheduled Events at the Community Center prepared by Mrs. Woltman. Following discussion, the Board agreed not to increase the security deposit at this time, however, Vice Chrm. Haskell stated that it would helpful if the next report could show the amount of security deposits retained for clean-up.

4. Requested meeting with County to discuss issues regarding Vrooman Road Bridge repairs and/or replacement. Administrator Siegel advised that he sent a letter to the County Commissioners and is awaiting a response.

Vice Chrm. Haskell inquired on Township's policy regarding submission of vacation requests and suggested that a standard policy should be in place which requires a week's notice. Following discussion, Administrator Siegel was directed to discuss the matter with Township Legal Advisor Jim Lyons for vacation policy recommendations.

Vice Chrm. Haskell discussed an invoice received from Northeast Ohio Township Association to Lake County Township Association for membership renewal and recalled the issue of NEOTA membership was previously discussed and agreed not to continue at the present time.

Vice Chrm. Haskell advised that a chairman for the fundraising campaign is needed for the Lake County Township Association Holiday Social which is tentatively scheduled to be held on December 13th. Chrm. Amos, Vice President of LCTA, advised that he would assist with the fundraising.

Mr. Jack Federau of Clark Road inquired if he could fire carbide cannons in an effort to scare the deer away from his fruit trees and he was advised that he could within reasonable hours.

There being no further business before the Board, Vice Chrm. Haskell moved to adjourn the meeting. Trustee Steele seconded the motion. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted Oct. 17, 2006)

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