Perry Township Board of Trustees

Minutes of Meetings - September, 2007

REGULAR MEETING - TUESDAY, SEPTEMBER 4, 2007

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, September 4, 2007 at 7:00 p.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chairman Haskell called the meeting to order and led the Pledge of Allegiance.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held Tuesday, August 21, 2007 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Siegel advised regarding the following:

1. Resolution for speed reduction on Route 84 - Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-23

A RESOLUTION REQUESTING THE BOARD OF
LAKE COUNTY COMMISSIONERS TO REDUCE THE
SPEED LIMIT FOR A SECTION OF STATE ROUTE 84,
BEGINNING 1000 FEET WEST OF MAPLE STREET AND
CONTINUING 1000 FEET EAST OF NARROWS ROAD.

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

2. Resolution for a speed reduction on Parmly Road - Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-24

A RESOLUTION REQUESTING THE BOARD OF
LAKE COUNTY COMMISSIONERS TO REDUCE THE
SPEED LIMIT FOR A SECTION OF PARMLY ROAD,
BEGINNING AT PERRY PARK ROAD AND CONTINUING
500 FEET EAST OF PERRY TOWNSHIP PROPERTY.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

3. Correction on Cemetery Rules & Regulations - Vice Chrm. Amos moved and Chrm. Haskell seconded to correct the Cemetery Rules & Regulations as follows: Monuments and Slant Stones Double Base Top Stone length increased to 50" and Baby/Cremain Section Flush length increased to 18". POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Blacktopping at Community Center - Vice Chrm. Amos moved and Trustee Steele seconded to approve expenditure in the amount of $24,500.00 to Mitchell Construction to blacktop the main parking lot at the Community Center. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell advised regarding the following:

1. Repairs to mini excavator - Chrm. Haskell moved and Vice Chrm. Amos seconded to pay Southeastern Equipment for repairs to mini excavator at a cost not to exceed $3085.11. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Pre-construction meeting for the improvement of various roads is scheduled for September 5th at 10:00 a.m.

3. Red Ribbon Week will be held October 21st thru October 28th and requested a Resolution be prepared for adoption at the next meeting.

4. Lake County Economic Development Center Board of Advisors meeting will be held on September 18th at 7:30 p.m.

5. The Perry Economic Development Council will host a community roundtable meeting at Manchester West on Wednesday, September 12th at 6:30 p.m.

6. Zoning Commission recommendation regarding an application for a zoning district change from B Commercial and I-1 Light Industry to MDPUD as submitted by Rob King of King Castle Construction for a parcel located at 4051 South Ridge Road. Following discussion, Chrm. Haskell moved and Trustee Steele seconded to accept receipt of the recommendation from the Zoning Commission and scheduled the Public Hearing to be held on September 25th at 7:00 p.m. (Public Hearing date subject to change as a result of scheduling conflicts.)

Vice Chrm. Amos advised that he is obtaining prices on a toddler climbing apparatus for the Park.

Chrm. Haskell commented on condition of the property at the corner of Lane Road and Rt. 84 and inquired if there are any citations pending. Administrator Siegel will follow up on the matter.

Mr. Jack Federau of Clark Road expressed concerns regarding drainage of the Community Center parking lot and was advised that drainage was addressed as part of paving plans.

There being no further business before the Board, Chrm. Haskell moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted September 18, 2007)

REGULAR MEETING - TUESDAY, SEPTEMBER 18, 2007

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, September 18, 2007 at 10:00 a.m. Present were Chairman Haskell, Vice Chairman Amos, Trustee Steele, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board also held an advertised Work Session prior to their Regular Meeting where various topics were discussed.

Chairman Haskell called the meeting to order and led the Pledge of Allegiance.

Vice Chrm. Amos moved and Trustee Steele seconded to approve the minutes of the Regular Meeting held Tuesday, September 4, 2007 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Fiscal Officer Page reported financial information as follows: August, 2007 receipts: $2,320,359.21; disbursements: $2,011,600.18; YTD 2007 receipts: $7,044,510.76; YTD 2007 disbursements: $6,358,980.57; reconciled cash on hand at 8/31/07: $3,515,203.89.

Fiscal Officer Page reported that the draft of the 2005 and 2006 State Audit is due in the next week or so. When the draft is received, a post-audit conference will need to be scheduled. The Trustees asked that when it is to be scheduled that it be scheduled for any morning between 8:00a.m. and 9:00a.m.

Fiscal Officer Page advised that she and Michele Woltman would be attending a training session on Wednesday, September 26th regarding additional financial reporting now required for state audits.

Clerk Page advised that the Fire Department has scheduled its Halloween Party for Wednesday, October 31st from 6:00 pm-8:00 pm. Chrm. Haskell moved and Trustee Steele seconded to schedule Trick or Treat hours in Perry Township to coincide with the Fire Department's party. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell opened the meeting to the floor for questions or comments. Jack Federau spoke regarding the traffic problems that have been created by the construction for the new Sheetz Station at Lane and Route 20.

Administrator Siegel advised regarding:

1. Fall Trash Pickup - Chrm. Haskell moved and Vice Chrm. Amos seconded to contract with Universal Disposal to conduct the Fall Trash Pickup and Tire Collection on November 3, 2007 at a cost not to exceed $24,999.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Chrm. Haskell moved and Trustee Steele seconded to donate $700.00 to Perry Firefighters Association for their Halloween Party. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-27

A RESOLUTION AUTHORIZING THE TOWNSHIP TO SELL VARIOUS
PIECES OF PERSONAL PROPERTY THAT ARE OBSOLETE
OR UNFIT FOR THE USE FOR WHICH IT WAS ACQUIRED.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

3. Executive Session was requested to discuss Personnel issues.

Chrm. Haskell advised regarding:

1. Chrm. Haskell moved and Vice Chrm. Amos seconded to enter into a contract with World Resources, effective Sept. 1, 2007, to continue recycling services for Perry Township and Perry Village for a period of one year. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Prior approval by Jim Lyons, Esq., required, cost per residence will be $20.00 per year and Perry Township will pay $5.00 per residence for the contract period.)

2. Deadline for submission of articles for Township newsletter is September 28th with a mailout date scheduled for October 15th.

3. ODJFS Foster Parent orientation will take place on October 15, 2007

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-25

A RESOLUTION PROCLAIMING OCTOBER 21-28, 2007 AS
RED RIBBON WEEK IN PERRY TOWNSHIP, LAKE COUNTY, OHIO

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell presented the following captioned Resolution and moved its adoption:

RESOLUTION NO. 2007-26

A RESOLUTION AUTHORIZING THE FISCAL OFFICER TO
CERTIFY ASSESSED STREET LIGHTING TO THE COUNTY AUDITOR
FOR THE TAX YEAR 2007, SAME BEING COLLECTIBLE IN THE
CALENDAR YEAR 2008

Vice Chrm. Amos seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell moved and Vice Chrm. Amos seconded to pay $3,166.62 to Tim LeBail for Repairs to the Road Department backhoe. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Vice Chrm. Amos advised regarding:

1) Fall Festival was very successful; no final count as to revenue raised, but committee will be meeting soon to discuss 2008 event. Vice Chrm. Amos recognized Karen Sundy for all of her hard work in making the festival a success.

2) Perry Alumni event will be held on Saturday, September 29, 2007. The event will begin with a pancake breakfast at Perry High School cafeteria and during the balance of the day, various activities will be held including dinner and entertainment at the Community Center.

3) Vice Chrm. Amos requested that Administrator Siegel begin researching and evaluating 2008 salary details for employees.

Trustee Steele advised regarding:

1) Zoning Commission meeting will be held on September 26, 2007 at 6:30 p.m.

2) Reminder of Trustees' Public Hearing on September 27, 2007 at 6:30 p.m. regarding the King development.

Chrm. Haskell again opened the floor to discussion. Mr. Federau expressed concern about drainage at the site where Sheetz is constructing their gas station. Administrator Siegel stated he would research Mr. Federau's concerns.

Chrm. Haskell moved and Vice Chrm. Amos seconded to adjourn to an Executive Session to discuss hiring of personnel. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to an Executive Session.)

Following discussion, Chrm. Haskell moved to reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board reconvened the Regular Meeting.)

Chrm. Haskell moved and Trustee Steele seconded to accept the resignation of Ed Cunningham from the Zoning Commission Board, effective September 18, 2007. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved and Trustee Steele seconded to accept the resignation of Randy Vermilya from the Zoning Appeals Board, effective September 18, 2007. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved and Trustee Steele seconded to appoint Ed Cunningham to the Zoning Appeals Board to fill the unexpired term of Randy Vermilya, effective September 18, 2007. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved and Trustee Steele seconded to appoint Randy Vermilya to the Zoning Commission Board to fill the unexpired term of Ed Cunningham, effective September 18, 2007. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Chrm. Haskell moved to adopt the following captioned Resolution:

RESOLUTION 2007-28

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED
BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Chrm. Haskell recognized Mary Platko who informed the Board that the steps at the Historical Museum and the windows needed painting. The Board agreed the work should be done and asked Administrator Siegel to work with Mrs. Platko on accomplishing the painting.

There being no further business before the Board, Chrm. Haskell moved and Trustee Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted October 2, 2007)

PUBLIC HEARING - THURSDAY, SEPTEMBER 27, 2007

The Perry Township Board of Trustees held a Public Hearing on Thursday, September 27, 2007 at 6:30 p.m. to consider a proposed district change from B-Commercial to MDPUD-Moderate Density Planned Unit Development for Permanent Parcel Nos. 03-A-052-0-00-019-0 and 03-A-052-0-00-024-0 as submitted by the Zoning Commission on August 28, 2007. Present were Chairman Haskell, Vice Chairman Amos, Administrator Siegel and Clerk Pro Tem Woltman. Trustee Steele and Fiscal Officer Page were absent from the hearing. Also in attendance were Rob King and Keith King of King Castle Construction and Chuck Zsuchs of Polaris Engineering.

The News Herald was advised of this meeting according to law.

Vice Chrm. Amos moved and Chrm. Haskell seconded to appoint Michele Woltman as Clerk Pro Tem in Fiscal Officer Page's absence. POLL OF BOARD: 2 Ayes. MOTION PASSED.

Chrm. Haskell recognized Administrator Siegel who outlined the list of concerns that the residents had expressed at the Zoning Commission's Public Hearing for same. Residents' concerns ranged from drainage issues to traffic and speed concerns related to State Route 84, construction noise and sewer costs.

Each of the concerns was addressed by King Castle Construction and Mr. Siegel related their responses. The Trustees voiced their approval of the given responses. However, Chrm. Haskell did voice concern over the likelihood for dangerous situations with vehicles pulling out onto State Route 84 from the proposed subdivision's entrance. Mr. Zsuchs of Polaris Engineering replied that ODOT had studied their concept and approved it without expressing concern over the increase in volume of traffic from the subdivision.

Following discussion, Chrm. Haskell suggested that a decision on the proposed district change would be scheduled for the next Regular Meeting of the Trustees on October 3, 2007 at 7:00 p.m.

There being no further business before the Board, Chrm. Haskell moved and Vice Chrm. Amos seconded to adjourn the Public Hearing. POLL OF BOARD: 2 Ayes. MOTION PASSED.

MEETING ADJOURNED.

(Minutes Adopted October 2, 2007)

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