Perry Township Government, Lake County, Ohio

Perry Township Board of Trustees

Minutes of Meetings - September, 2008

REGULAR MEETING - TUESDAY, SEPTEMBER 2, 2008

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, September 2, 2008 at 7:00 p.m. Present were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

Chrm. Amos called the meeting to order and led the Pledge of Allegiance.

Chrm. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION 2008-54

A RESOLUTION HONORING MICHAEL LUTES OF PERRY BOY SCOUT TROOP 71
FOR ACHIEVING HIS EAGLE SCOUT AWARD

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Trustee Haskell moved and Vice Chrm. Steele seconded to approve the minutes of the Regular Meeting held Tuesday, August 19, 2008 at 10:00 a.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

Administrator Siegel discussed the following:

1. Vice Chrm. Steele moved and Trustee Haskell seconded to amend P.O. 80204 to Burton Scot from $3000.00 to $3750.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

2. Trustee Haskell moved and Vice Chrm. Steele seconded to pay $5055.00 to Oxbow Engineering for preparation of plans/documents related to construction of a storage building at the Community Center. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Discussion took place regarding repairs that are necessary on Oakbrook Drive in the cul-de-sac. Trustee Haskell moved and Vice Chrm. Steele seconded to expend not more than $12,750.00 for modifications/repairs to Oakbrook Drive, vendor to be determined. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Chrm. Amos reviewed the meeting held with World Resources to discuss the level of recycling service they've been providing for Perry. When the representative from the company arrived, he informed Chrm. Amos and Mr. Siegel that they would not be able to fulfill their contract. For the immediate future, participating with the County program may be the best solution with possibly implementing Perry's own program in the future. The Trustees will look at their available options and, when a decision is made, a community-wide mailing will be done to notify everyone. Trustee Haskell moved and Vice Chrm. Steele seconded to re-enter the county-wide recycling program with a drop-off point at the Road Garage. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Operating times and personnel will be decided at a later date.)

Trustee Haskell inquired whether the problems with the pump at the Park had been resolved. Administrator Siegel replied everything was taken care of.

Discussion took place regarding use of the Community Center and the meeting Chrm. Amos had with the Seniors group the previous week.

Trustee Haskell inquired whether the issue with the unkept property on Casa Bella had been addressed and Vice Chrm. Steele stated she had been trying to contact the property owner but was unsuccessful thus far. She will continue to try to contact him.

Vice Chrm. Steele informed the Board that the paver bricks for the Veterans' Memorial would now be made differently and the cost is going up accordingly. The new rate will be $21.50 each (with epoxy coating) with a $25.00 service charge per order (20 bricks minimum). The Trustees discussed possibly ordering as part of a larger group to hopefully take advantage of savings and advertising the bricks in the Township newsletter.

Chairman Amos presented the following Resolution and moved its adoption:

RESOLUTION 2008-56

A RESOLUTION AUTHORIZING THE FISCAL OFFICER TO CERTIFY
ASSESSED STREET LIGHTING TO THE COUNTY AUDITOR FOR THE TAX YEAR 2008,SAME BEING COLLECTIBLE IN THE CALENDAR YEAR 2009.

Trustee Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Vice Chrm. Steele reminded that the Fall Festival would be taking place September 6th & 7th at the Call Road Park.

Brief discussion took place about ATV traffic on Blackmore/Clark Roads and the speed of vehicles on each of those roads. There being no further business before the Board, Chrm. Amos moved and Vice Chrm. Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted September 16, 2008)

REGULAR MEETING - TUESDAY, SEPTEMBER 16, 2008

The Perry Township Board of Trustees held a Regular Meeting on Tuesday, September 16, 2008 at 10:00 a.m. Present were Chairman Amos, Vice Chairman Steele, Trustee Haskell, Fiscal Officer Page, Administrator Siegel and those whose names appear on the attached attendance sheet.

The News Herald was advised of this meeting according to law.

The Board held an advertised Work Session prior to their Regular Meeting and various items were discussed.

Chrm. Amos called the meeting to order and led the Pledge of Allegiance. Jack Federau of Clark Road discussed items of interest with the Board including the recent storms in our area resulting from Hurricane Ike.

Trustee Haskell moved and Vice Chrm. Steele seconded to approve the minutes of the Regular Meeting held Tuesday, September 2, 2008 at 7:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

TFO Page reported the August, 2008 receipts at $1,162,087.15 and disbursements at $333,427.49. Year-to-date receipts total $3,038,602.31 and disbursements are $2,039,877.12. Cash on hand, reconciled at 8/31/08, was $4,278.563.38.

TFO Page reported that bids were received for the construction of a storage building at the Community Center. Bids ranged from $88,000 to $121,000. Bids were received for the Township Paving Program as well, they ranged from $152,000 to $159,000.

Ms. Page also reminded the Board that she would be attending the GFOA seminar in Aurora on Sept. 17, 18 & 19.

Administrator Siegel advised regarding:

1. Vice Chrm. Steele moved and Trustee Haskell seconded to schedule the Fall Clean Up for Saturday, November 1st. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (Requests for proposals will be sent to Allied, Universal Disposal and Waste Management.)

2. Trustee Haskell moved and Vice Chrm. Steele seconded to schedule Trick or Treat hours in Perry Township for Friday, October 31, 2008 from 6 p.m. to 8:00 p.m. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

3. Vice Chrm. Steele moved and Trustee Haskell seconded to purchase blades and accessories for snow plows from Winter Equipment Company, Inc., at a cost of $2,861.10. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

4. Discussion took place regarding the need for Center Road Cemetery waterline maps. At some point, a map will have to be recreated and kept for reference. Administrator Siegel asked TFO Page to generate a map of the entire cemetery from the computer program at the Cemetery. It was also suggested to provide some sort of directional markers to help visitors find locations in the cemetery.

5. Vice Chrm. Steele moved and Trustee Haskell seconded to pay $2390.00 to Oxbow Engineering for services rendered regarding Shepard Road Pump Station and Sanitary Sewer. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

6. Trustee Haskell moved and Vice Chrm. Steele seconded to award bid for construction of the Community Center Storage Building to A & S Construction at a cost of $88,800.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (TFO Page will issue the notice of commencement.)

7. Trustee Haskell moved and Vice Chrm. Steele seconded to award bid for 2008 Township Road Improvements Program to Carron Asphalt Paving at a cost of $154,699.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

8. Vice Chrm. Steele moved and Trustee Haskell seconded to purchase 750 tons of road salt from Morton Salt at a cost of $63.68 per ton, total cost not to exceed $47,760.00. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

9. Received final determination from Ohio Dept. of Taxation for exemption on the Parmly Road property.

10. Discussion took place regarding information gathered by Administrator Siegel on curbside recycling. Mr. Siegel also advised that the drop off site at the Road Garage is very popular; 53 cars came through on the first night of operation and bins were filled halfway.

Trustee Haskell advised regarding the following:

1. Lake County will conduct a Hazardous Household Waste Collection on October 4, 2008 at the Lake County Fairgrounds from 9:00 a.m. to 3:00 p.m. Phone book recycling stations will be set up at three locations in the county from September 19 - October 24th, closest spot for Perry residents will be Giant Eagle in Madison.

2. Abitibi collections for August were very low; hopefully numbers will rise in September.

3. Lake County Public Officials Leadership Forum will be held October 3 at LaMalfa from 8:30 am to 1:00 pm. Trustee Haskell and TFO Page plan to attend.

Vice Chrm. Steele thanked Karen Sundy for all of her hard work on the Fall Festival; Karen's efforts have made it bigger and better each year. Mrs. Steele also recognized Vicky Stevens for all of her work to make the festival a success.

Chrm. Amos informed that the Zoning Board had scheduled a Public Hearing for a new zoning district (Bed & Breakfasts). This matter will come before the Board soon for consideration.

Chrm. Amos presented the following captioned Resolution and moved its adoption:

RESOLUTION 2008-55

A RESOLUTION ACCEPTING THE AMOUNTS AND RATE AS DETERMINED BY
THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES
AND CERTIFYING THEM TO THE COUNTY AUDITOR

Vice Chrm. Steele seconded. POLL OF BOARD: 3 Ayes. RESOLUTION ADOPTED. (Complete Resolution on file.)

Vice Chrm. Steele moved and Trustee Haskell seconded to adjourn the Regular Meeting and convene an Executive Session to discuss personnel compensation. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Board adjourned to an Executive Session.)

Trustee Haskell moved and Vice Chrm. Steele seconded to adjourn the Executive Session and reconvene the Regular Meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS. (The Regular Meeting was reconvened.)

There being no further business before the Board, Trustee Haskell moved and Vice Chrm. Steele seconded to adjourn the meeting. POLL OF BOARD: 3 Ayes. MOTION UNANIMOUS.

MEETING ADJOURNED.

(Minutes Adopted October 7, 2008)

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